The Federal Surplus Property Program is a program which screens, receives, and re-issues federal surplus property to state and public agencies, native villages/corporations, certain non-profit organizations (health, educational, and programs for the elderly, impoverished, and homeless), public airports, 8A organizations, and certain educational activities of special interest to the armed services. The Federal Surplus Property Program saves taxpayer dollars by enabling eligible organizations the ability to purchase and reutilize federal surplus property for nominal service fees.
The Federal Property Assistance Program was created by Congress in 1949 with the enactment of Public Law 94-519. The law enables eligible organizations to obtain federal surplus property. As part of Public Law 94-519, state governments are delegated the responsibility to administer the federal property program through their individual state's "State Plan of Operations." The State of Alaska is pleased to be a part of this valuable service.
Available federal surplus property comes from various United States government installations worldwide. Most of the property that the Alaska Federal Surplus Property Program screens comes from military bases and government installations located in Alaska. The Property Management Office also has a federal property warehouse that eligible organizations can visit. The federal property warehouse is located at the following physical address
Eligible organizations need to submit a completed federal application for eligibility to the Property Management Office for review and approval/disapproval. A federal application for eligibility can be downloaded from the Division of General Services, Property website at the following link:
After the Property Management Office has approved the federal application, the approved organization will be notified and they can begin obtaining federal surplus property. Approved organizations should forward their property requests to the Federal Property Allocation Officer. The Federal Property Allocation Officer will work with departments to obtain the requested property.
Yes. Service and handling charges are placed on all federal surplus property which is distributed through the Alaska Federal Surplus Property Program. The fees are based on total expenses in acquiring, transporting, warehousing, transferring, and other contributing cost factors.
Approved organizations (referred to as “donees” by the federal government) that have obtained federal surplus property through the Alaska Federal Surplus Property Program are required to abide by the restrictions and requirements cited below:
• Property must be used for the program approved for participation in the Alaska Federal Surplus Property Program.
• All property must be placed into use within the first year of possession.
• All property must be used for a minimum 12 month period from the date it is placed into use.
• Property valued at less than $5,000 in original acquisition cost has a restriction period of 12 months from the date the federal surplus property is placed in use.
• All vehicles and property valued at more than $5,000 in original acquisition cost has a restriction period of 18 months from the date the federal surplus property is placed in use.
• Aircraft and vessels longer than 50 feet have a restriction period of 60 months (5 years) from the date the federal surplus property is placed in use.
• 8(A)’s are subject to the United States Small Business Administration’s rules and regulations governing federal surplus property. 8(A)’s shall abide by the federal surplus property restriction periods mandated by the United States Small Business Administration, unless the restriction period is less than the restriction period mandated by the United States General Services Administration. In such case, the restriction period mandated by the United States General Services Administration shall prevail.
• Donee organizations do not obtain ownership to property designated “perpetual use” by the federal government. The compliance period is considered to be “perpetual” or ongoing on these property items.
• Donee organizations have conditional ownership of federal surplus property during the restriction period. Full ownership to the property will vest in the donee only after the donee has met all of the requirements of the restriction period and requirements as set forth in the “Donee Certifications & Agreements” section of the federal application for eligibility.
• If the property is not being used or handled as required, the donee will be required, at its own expense, to return the property to the Alaska federal surplus property facility or another donee, as instructed by the Federal Property Allocation Officer.
• The property may not be modified, cannibalized, sold, transferred, or otherwise disposed of during the restriction period. If property is modified, cannibalized, sold, transferred, or otherwise disposed of during the restriction period, the donee may be subject to penalties and fines as well as possible state or federal prosecution.
• Donee organizations must allow state and federal program staff and auditors to perform scheduled and unscheduled onsite property compliance visits and access to records and financial statements, as necessary, to ensure property is being used as required and for audit purposes.
• Donees are required to complete compliance reports regarding property use as a condition of participating in the Alaska Federal Surplus Property Program.