State of Alaska

Department of Administration

Division of Finance

Alaska Department of Administration, Division of Finance
Administration >  Division of Finance > IRIS Portal > Vendor Information

IRIS Portal

Vendor Information

Information for Vendors Doing Business with the State of Alaska

Vendor Self-Service (VSS) Sign-In
(Website is only accessible outside of the SOA network)

Vendor References and Resources

Vendors please sign up to receive IRIS Project Updates!

General Information

As part of the IRIS implementation, the State’s procurement and accounting processes will be transitioned from a paper-based system to a web-based system. This will allow vendors to respond to solicitations, maintain account information, track financial information, and process invoices electronically through a Vendor Self‑Service (VSS) portal.

This portal has been developed specifically for posting information related to vendor outreach. Over the course of the next year we will begin communicating general information, training materials and timelines. Currently you may review Frequently Asked Questions from Vendors and Contractors; this list of FAQs will grow as the project progresses.

Prior to Go Live, the IRIS Project will reach out to all current vendors with the State of Alaska to notify them of the change and how it affects them. After their data is converted from AKSAS, vendors will be provided with IRIS account logins and encouraged to update their information in IRIS through the online VSS portal. Those vendors who do not have internet access may contact a State resource to have their account information entered into IRIS on the vendor’s behalf.

While setting up their account, vendors can select preferences for which they qualify as well as select a preferred notification method (i.e. mail vs. electronic).

What's New

Vendor Self-Service (VSS) is Live! 06/01/2015

Vendors currently doing business with the State of Alaska are now able to access the Vendor Self-Service (VSS) Portal.

As a current vendor, your information in the legacy state accounting system has been automatically converted to VSS (including your existing vendor number). Please visit the web site to activate your account. Activating the account will allow you to log into your account to view and make necessary updates to your account information.

You will need a six-digit authentication code to activate your account and is included in a letter mailed on May 27, 2015. Vendors should start to see them delivered the first week of June if not sooner. If you did not receive a letter with this code please contact the Help Desk for assistance. Please allow enough time for the letters to be delivered before calling the Help Desk.

At this time, only current vendors are activating and updating their account information in VSS. During the month of June, vendors will continue to do business with the State as you do now.

VSS will be available from 8 a.m. to 4:30 p.m. Monday to Friday from June 1 to the week of June 26, 2015.

Help Desk support is available to answer questions by telephone at 907-465-5555 or via email at doa.dof.vendor.helpdesk@alaska.gov

Note: New vendor registration will be available starting in July 2015.

New VSS Reference Documents Posted 05/14/2015

Multiple reference documents for vendors using the Vendor Self-Service (VSS) portal have been added to the References section of this page.

Email Communcation Sent 03/07/2015

Update to IRIS Vendor Road Shows -- See Email Message here

VSS Business Types 03/04/2015

A list of VSS Business Types for vendors has been posted. Please refer to the General Information section below to review this list.

Vendor Self-Service Brochure 02/02/2015

A brochure summarizing the Vendor Self-Service (VSS) module of LearnAlaska has been published. Click here to download a copy of the brochure.

Email Communcation Sent 01/28/2015

State of Alaska's Vendor Self Service (VSS) Portal - Government VSS websites -- See Email Message here

Email Communcation Sent 01/26/2015

State of Alaska's Vendor Self Service (VSS) Portal - Information required for activating an existing account or creating a new account in VSS -- See Email Message here

Email Communication Sent 01/01/2015

State of Alaska's Vendor Self Service Portal - Mark your calendars for April -- See Email Message here

Contact IRIS

The State is in need of vendor email addresses, please sign up using the link below to receive project information. This will allow us to more efficiently and effectively disseminate information.

Sign up to receive IRIS Project updates

We want to hear from you. Anyone who will be impacted by the IRIS Project can expect support and preparation from the IRIS Project Team in advance of implementation.

Contact the IRIS Project Team