AKSAS Handy Guide
Overview
A summary financial and structural transaction reference, providing a quick guide to the processing of budget, expenditure, journal entry, and revenue transactions in AKSAS.
All Sections
AKSAS Handy Guide [PDF]
Individual Sections
Cover Page and Table of Contents [PDF]
Budgets [PDF]
- Authorized Budget Types
- Original (ORG)
- Supplemental (SUP)
- Revised Program (RPG)
- Authorized Budget Transaction Codes
- Authorized Budget Transactions
- Add an Authorization
- Change an Authorization
- Restrictions/Deferrals
Expenditures [PDF]
- Warrant Request Transactions
- General Warrant - Expenditure
- Field Warrant
- Handwrite
- Prepayment
- Credit Memo
- AutoPay
- Wire Transfer Transactions
- Wire Transfer
- Encumbered Expenditure Transactions
- Add Encumbered Expenditure
- Change Encumbered Expenditure
Agency Journal Entries [PDF]
- Agency Journal Entry Transactions
- Adjust Expenditure or Revenue
- Interagency Transfer & RSA
- Prepayment
Revenues [PDF]
- Agency Receipt Transactions
- Unrestricted Receipt
- Restricted Receipt
- Abatement
- Accounts Receivable Transactions
- Definition
- Accounts Receivable & RSAs
- Accounts
- Add Accounts Receivable (RC) Open Item
- Record Financial Data in an RC Open Item
- Record Cash Received
- Unearned and Unavailable Revenues
- Definition
- Procedures
- Prior Year Unearned
- Subsequent Year Reversal
- Monies in Transit Transactions
- Definition
- Procedures
- Record Monies in Transit
- Subsequent Year Reversal
Points to Ponder [PDF]
- AKSAS Reporting
- Open Item Numbers
- How Transactions Roll From June 30 to July 1
- Enter Financial Transactions for July 1
- Enter Original Budgets in June for the Next Fiscal Year
- Enter Agency Receipts During the Reappropriation Period
- How Payroll Posts in AKSAS
Financial Transactions [PDF]
- Processing Sequence
- Description
Structural Transactions [PDF]
- Processing Sequence
- Description
