State of Alaska

Department of Administration

Division of Finance

Alaska Department of Administration, Division of Finance
State of Alaska >  Administration >  Division of Finance >  Accounting >  AKSAS Handy Guide

AKSAS Handy Guide

Overview

A summary financial and structural transaction reference, providing a quick guide to the processing of budget, expenditure, journal entry, and revenue transactions in AKSAS.

All Sections

AKSAS Handy Guide [PDF]

Individual Sections

Cover Page and Table of Contents [PDF]

Budgets [PDF]

  • Authorized Budget Types
  • Original (ORG)
  • Supplemental (SUP)
  • Revised Program (RPG)
  • Authorized Budget Transaction Codes
  • Authorized Budget Transactions
  • Add an Authorization
  • Change an Authorization
  • Restrictions/Deferrals

Expenditures [PDF]

  • Warrant Request Transactions
  • General Warrant - Expenditure
  • Field Warrant
  • Handwrite
  • Prepayment
  • Credit Memo
  • AutoPay
  • Wire Transfer Transactions
  • Wire Transfer
  • Encumbered Expenditure Transactions
  • Add Encumbered Expenditure
  • Change Encumbered Expenditure

Agency Journal Entries [PDF]

  • Agency Journal Entry Transactions
  • Adjust Expenditure or Revenue
  • Interagency Transfer & RSA
  • Prepayment

Revenues [PDF]

  • Agency Receipt Transactions
  • Unrestricted Receipt
  • Restricted Receipt
  • Abatement
  • Accounts Receivable Transactions
  • Definition
  • Accounts Receivable & RSAs
  • Accounts
  • Add Accounts Receivable (RC) Open Item
  • Record Financial Data in an RC Open Item
  • Record Cash Received
  • Unearned and Unavailable Revenues
  • Definition
  • Procedures
  • Prior Year Unearned
  • Subsequent Year Reversal
  • Monies in Transit Transactions
  • Definition
  • Procedures
  • Record Monies in Transit
  • Subsequent Year Reversal

Points to Ponder [PDF]

  • AKSAS Reporting
  • Open Item Numbers
  • How Transactions Roll From June 30 to July 1
  • Enter Financial Transactions for July 1
  • Enter Original Budgets in June for the Next Fiscal Year
  • Enter Agency Receipts During the Reappropriation Period
  • How Payroll Posts in AKSAS

Financial Transactions [PDF]

  • Processing Sequence
  • Description

Structural Transactions [PDF]

  • Processing Sequence
  • Description