State of Alaska

Department of Administration

Division of Finance

Alaska Department of Administration, Division of Finance
Administration >  Division of Finance >  Payroll > Downloads > For State Agencies

Payroll

Data Downloads for State Agencies

If you are a member of one of the two email groups listed below, click on the appropriate group for a list of links to which your group has access.

Access to Account Route Files or Payroll Reports requires:

  1. A current AKPAY Certifying Officer's Affidavit (COA) on file with the Division of Finance (DOF) with authorized access to Account Route Files or Payroll Reports.
  2. Membership in one of the DOF Account Route File or Payroll Report email groups.

To request access to Account Route Files or Payroll Reports:

  1. Complete the AKPAY Certifying Officer and User Affidavit form [PDF] and select Account Route Files and/or Payroll Reports.
  2. For Executive Branch departments:
  • Send the completed AKPAY COA to your HR Service Center's AKPAY Security Contact.
  • For Legislative Affairs, Alaska Court System, or the Office of the Governor:

  • Send the completed AKPAY COA to your AKPAY Security Contact.

Instructions

Print and review the instructions for data you want to download:

Account Route Data - Files available from the six most recent payroll production runs (e.g., biweekly, semimonthly, monthly cancel-reversal, quarter-end, and annual 99-run).

Health Insurance Errors - Files available from the six most recent regular payroll simulation and production runs (e.g., biweekly simulation and production, semimonthly simulation and production).

Human Resource Indicative - Files containing data currently in AKPAY created Sunday night through Thursday night except holidays or the first day of a 2-day payroll production run. A calendar year-end file is also available back to 1996.

Note: The download instructions refer to your LDAP user ID and password. LDAP is short for "Lightweight Directory Access Protocol" and is the method used to manage distributed enterprise user accounts. Your LDAP user ID and password are often the same as your email user ID and password.

Trouble?

If you have trouble accessing Account Route Files or Payroll Reports:

  1. Confirm you entered your correct LDAP user ID and password.
  2. Confirm Caps Lock is off.
  3. Confirm with your agency IT support that the user ID and password you used are in fact your LDAP user ID and password.
  4. Make sure the word "SOA" is not in front of your LDAP user ID. If so, remove "SOA".
  5. Contact your AKPAY Security Contact to confirm you have a COA on file and have been authorized for access to Account Route Files or Payroll Reports.

Note: If you don't know who your AKPAY Security Contact is, please contact the AKPAY Security Team at doa.dof.akpay.security@alaska.gov.