State of Alaska

Department of Administration

Division of Finance

Alaska Department of Administration, Division of Finance
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Travel

Policy

Office of the Governor


Approval Policy

Travel requests are entered on an excel spreadsheet TA and moved into approval files so that the approving officers can initial and date. Travel authorizations must include the purpose of the trip, dates, destination(s), and indicate if rental cars or travel advances are requested.

  • Required approvals for all travel: Supervisor or Division Director/designee, Administrative Director.
  • Division of Elections travel and Lt. Governor's Office travel requires approval by the Lt. Governor's Chief of Staff.
  • Executive Office travel requires approval by the Chief of Staff or designee.
  • All out of state or out of country travel requires approval by the Chief of Staff or designee.

Approval Policy for Changes to Purchased Itineraries

Changes for business reasons are documented on the TA and additional approval is requested if the change necessitates it, e.g., change from in state to out-of-state or foreign travel. If the change is for personal reasons, any additional costs must be documented and reimbursed by the traveler when the TA is closed out.

Exceptions to Approval Policy

If the Administrative Director is absent another designated approver may approve travel.

Travelers Pre-Approved to Book Their Own Non-Emergency Travel

There are no Office of the Governor employees participating in E-Travel who have this authority.

Emergency After-Hours and Weekend Approvals

If a need for business travel arises outside the normal workday verbal or email approval from the Administrative Director or designee would need to be obtained and documented on a confirming TA. Travelers would need to book their own travel and be reimbursed at the end of the trip.

Unique or Unusual Types of Travel

None.

Types of Tickets Authorized to Purchase

Refundable - Yes

Travel Advance Policy

We issue travel advances if requested for trips of more than one day. We advance 80% of estimated meal costs for employees who have travel cards. We advance 80% of combined estimated hotel and meal costs for employees who do not have travel cards.

Warrant travel advance is the method used for travel advances.

In-State Hotel Policy

Employees choose their own hotel accommodations with the exception of Anchorage. Room costs are paid with the traveler's State One Card. Hotel costs for infrequent travelers who do not have State One Card are either charged to the Super CTS or paid personally by the traveler and reimbursed.

EasyBiz Policy

All EasyBiz miles are accumulated in one account. AS50 awards are used for tickets costing $500 or more.