Travel requests are entered on an excel spreadsheet TA and moved into approval files so that the approving officers can initial and date. Travel authorizations must include the purpose of the trip, dates, destination(s), and indicate if rental cars or travel advances are requested.
Changes for business reasons are documented on the TA and additional approval is requested if the change necessitates it, e.g., change from in state to out-of-state or foreign travel. If the change is for personal reasons, any additional costs must be documented and reimbursed by the traveler when the TA is closed out.
If the Administrative Director is absent another designated approver may approve travel.
There are no Office of the Governor employees participating in E-Travel who have this authority.
If a need for business travel arises outside the normal workday verbal or email approval from the Administrative Director or designee would need to be obtained and documented on a confirming TA. Travelers would need to book their own travel and be reimbursed at the end of the trip.
Refundable - Yes
We issue travel advances if requested for trips of more than one
day. We advance 80% of estimated meal costs for employees who
have travel cards. We advance 80% of combined estimated hotel
and meal costs for employees who do not have travel cards.
Warrant travel advance is the method used for travel advances.
Employees choose their own hotel accommodations with the exception of Anchorage. Room costs are paid with the traveler's State One Card. Hotel costs for infrequent travelers who do not have State One Card are either charged to the Super CTS or paid personally by the traveler and reimbursed.
All EasyBiz miles are accumulated in one account. AS50 awards are used for tickets costing $500 or more.