Travel
Policy
Office of the Governor
Approval Policy
Travel requests are entered on an excel spreadsheet TA and moved
into approval files so that the approving officers can initial and
date. Travel authorizations must include the purpose of the trip,
dates, destination(s), and indicate if rental cars or travel
advances are requested.
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Required approvals for all travel: Supervisor or Division
Director/designee, Administrative Director.
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Division of Elections travel and Lt. Governor's Office travel
requires approval by the Lt. Governor's Chief of Staff.
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Executive Office travel requires approval by the Chief of Staff or
designee.
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All out of state or out of country travel requires approval by the
Chief of Staff or designee.
Approval Policy for Changes to Purchased
Itineraries
Changes for business reasons are documented on the TA and
additional approval is requested if the change necessitates it,
e.g., change from in state to out-of-state or foreign travel. If
the change is for personal reasons, any additional costs must be
documented and reimbursed by the traveler when the TA is closed
out.
Exceptions to Approval Policy
If the Administrative Director is absent another designated
approver may approve travel.
Travelers Pre-Approved to Book Their Own
Non-Emergency Travel
There are no Office of the Governor employees participating in
E-Travel who have this authority.
Emergency After-Hours and Weekend Approvals
If a need for business travel arises outside the normal workday
verbal or email approval from the Administrative Director or
designee would need to be obtained and documented on a confirming
TA. Travelers would need to book their own travel and be
reimbursed at the end of the trip.
Unique or Unusual Types of Travel
None.
Types of Tickets Authorized to Purchase
Refundable - Yes
Travel Advance Policy
We issue travel advances if requested for trips of more than one
day. We advance 80% of estimated meal costs for employees who
have travel cards. We advance 80% of combined estimated hotel
and meal costs for employees who do not have travel cards.
Warrant travel advance is the method used for travel advances.
In-State Hotel Policy
Employees choose their own hotel accommodations with the exception
of Anchorage. Room costs are paid with the traveler's State
One Card. Hotel costs for infrequent travelers who do not have
State One Card are either charged to the Super CTS or paid
personally by the traveler and reimbursed.
EasyBiz Policy
All EasyBiz miles are accumulated in one account. AS50 awards are
used for tickets costing $500 or more.
