State of Alaska

Department of Administration

Division of Finance

Alaska Department of Administration, Division of Finance
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Travel

Policy

Department of Law


Approval Policy

Administrative Services - The approval process requires the traveler to have the travel pre-approved by the Director prior to making the reservations. The Traveler is required to submit estimated cost of travel, including airfare, hotel and car rental costs.

Civil Division / Criminal Division - The approval process requires the traveler to have the travel pre-approved prior to making the reservation. For travel within Alaska, prior approval is required by the traveler's section supervisor. For Travel outside of Alaska to other states, British Columbia and the Yukon Territory, prior approval is required by the traveler's section supervisor and the statewide office chief. For other travel outside the United States, prior approval is also required by the Attorney General and the Governor's Office. The traveler is required to submit estimated cost of travel, including airfare, hotel and car rental costs.

Approval Policy for Changes to Purchased Itineraries

Administrative Services - Once approved, the traveler has the authority to approve changes to the itineraries, providing the purpose and destination of the travel has not changed.

Civil Division / Criminal Division - Once approved, the traveler has the authority to approve changes to the itineraries, providing the purpose and destination of the travel has not changed and the cost is essentially (within $100) the same.

Exceptions to Approval Policy

Administrative Services - In the absence of the Director, the Deputy Director has authority to approve travel.

Civil Division / Criminal Division - In the absence of the section supervisor or statewide office chief, his/her designee has authority to approve travel.

Travelers Pre-Approved to Book Their Own Non-Emergency Travel

When a traveler has been pre-approved to book their own non-emergency travel, there is a remark in the state provided profile.

Emergency After-Hours and Weekend Approvals

Administrative Services - After hours, weekend, and holiday travel is and will be extremely rare and must be approved same as above for each division.

Civil Division - A list of travelers who are authorized to request travel outside of normal business hours has been provided. Check with your travel coordinator if you need this information.

Criminal Division - All division employees who have a traveler profile are authorized to book emergency after-hours travel. Employee obtains verbal approval and follows up with written approval upon return.

Victim/Witness travel does not have to go through the regular approval process during regular business hours. The agency travel desk is able to book and communicate approval for this type of travel.

Unique or Unusual Types of Travel

None.

Types of Tickets Authorized to Purchase

Refundable - Yes
Non-Refundable - Yes
Net Specials (use or lose type tickets) - No

Travel Advance Policy

Travel advances may be requested and issued at 80% of the estimated per diem. Travel advances are by State warrant, unless the traveler has a One Card, in which case the traveler is required to use the One Card.

Criminal Division - If a traveler has a One Card, it is to be used for travel advances, otherwise travel advances will be issued at 80% of the estimated per diem on a State warrant.

In-State Hotel Policy

Based on relative location to State business and employee preference for area hotels. If the traveler does not have a One Card the hotel will be direct billed.

EasyBiz Policy

Not applicable.