Travel
Policy
Department of Education & Early Development
Approval Policy
Travel approvals shall be in accordance with AAM 60.040.
All travel shall have the approval of the division director or
designee. Director travel (except PTPC and Arts Council) requires
the approval of the Commissioner's Office. All out-of-state
travel requires Commissioner's Office approval. Any
out-of-country travel must be approved by the Governor's
Office.
Approval Policy for Changes to Purchased
Itineraries
Changes must be approved as described in the regular approval
policy.
Exceptions to Approval Policy
The Deputy Commissioner may approve in-state travel if no one has
been placed in acting status for a division director.
Travelers Pre-Approved to Book Their Own
Non-Emergency Travel
Commissioner of DEED; and State Board of Education Members
Emergency After-Hours and Weekend Approvals
All department profiled travelers can book their emergency travel
after hours or on weekends. The DEED would only require
after-hour, weekend and holiday travel approvals for extremely
rare situations. Verbal approval by a Division Director or Deputy
Commissioner to the traveler would be adequate to expedite the
process. Original documentation would contain a sign off by the
official upon completion of the travel.
Unique or Unusual Types of Travel
None.
Types of Tickets Authorized to Purchase
Refundable - Yes
Non-Refundable - Yes
Net Specials (use or lose type tickets) - No
Travel Advance Policy
The standard amount for a travel advance is 80% of the total
estimated per diem required for the trip. Higher percentages are
allowed when requested for specific reasons. Employees with One
Card cash advance capabilities are responsible for monitoring
their need for advances. All other travel advances are paid by
state warrant.
In-State Hotel Policy
Hotels booked through the STO will be paid by direct bill or
credit card. For hotel only bookings, each division may reserve
rooms using a delivery order signed by an authorized official or
credit card.
EasyBiz Policy
Miles will be accrued by division. Agency Travel Desks are
authorized to request the use of accrued miles for travel
purchases. AS50 tickets are allowed.
