Travel
Policy
Department of Health & Social Services
Approval Policy
Travel approvals shall be made in accordance with AAM 60.040 and department standing delegations. All travel requires a
pre-approved Travel Authorization (TA), either signed or approved
by email.
Approval Policy for Changes to Purchased
Itineraries
Purchased itineraries can be changed as long as travel meets
business needs and is in accordance with AAM 60.050 and AAM 60.080.
Exceptions to Approval Policy
None.
Travelers Pre-Approved to Book Their Own
Non-Emergency Travel
None.
Emergency After-Hours and Weekend Approvals
Employee must obtain verbal approval for type of travel and
follow-up with written approval upon return.
All department employees with a travel profile may call USTravel
to book emergency travel. Out-of-state and out-of-country travel
cannot be booked.
Unique or Unusual Types of Travel
None.
Types of Tickets Authorized to Purchase
Refundable - Yes
Non-Refundable - Yes
Net Specials (use or lose type tickets) - No
Travel Advance Policy
Travel advances will be issued in accordance with AAM 60.070.
Cash advances are allowed on a traveler's One Card. In the
absence of a One Card, 90% of estimated per diem may be
requested.
In-State Hotel Policy
Lodging shall be procured in accordance with AAM 60.240.
Hotel purchases are to be charged to a traveler's One Card. If
the traveler does not have a One Card, hotel charges are to be
charged to the SUPERCTS, direct billed, or paid personally
by traveler and reimbursed. Direct bills must be pre-arranged with
the hotel prior to travel.
EasyBiz Policy
Not applicable.
