State of Alaska

Department of Administration

Division of Finance

Alaska Department of Administration, Division of Finance
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Travel

Policy

Department of Labor & Workforce Development


Approval Policy

Travel approvals shall be in accordance with AAM 60.040. In-state travel shall have the approval of the Division Director, or Administrative Services Manager II for Administrative Services staff, prior to purchase. Division directors shall have the approval of the commissioner or assistant commissioner. Out-of-state travel including British Columbia and Yukon Territory shall have the approval of the division director and the commissioner or assistant commissioner prior to purchase.

Approval Policy for Changes to Purchased Itineraries

Purchased itineraries can be changed at the discretion of the traveler as long as the travel meets business needs, is in accordance with AAM 60.050, and is within the parameters of the Travel Authorization. If the change is for personal reasons, the traveler pays any additional costs.

Exceptions to Approval Policy

None.

Travelers Pre-Approved to Book Their Own Non-Emergency Travel

None.

Emergency After-Hours and Weekend Approvals

All department employees who have a traveler profile are authorized to book immediate after-hours travel. Employee obtains verbal approval and follows up with written approval upon return.

Unique or Unusual Types of Travel

Investigators travel immediately in response to workplace injuries and/or deaths.

Types of Tickets Authorized to Purchase

Refundable - Yes
Non-Refundable - Yes
Net Specials (use or lose type tickets) - No

Travel Advance Policy

Corporate cardholders have ATM advance ability and are responsible for monitoring their own need for advances. Cash withdrawals should occur before or during the trip, not after. For those travelers who do not have a corporate card, 80% of estimated M&IE may be advanced via general warrant or field warrant.

In-State Hotel Policy

Hotel reservations are made based on traveler preference as long as accommodations are reasonable. Hotel room charges are put on the traveler's One Card. If a traveler does not have a One Card, a hotel CTA will be used.

EasyBiz Policy

Division accrues mileage. Use of accrued miles is requested through division administrative manager, and approved by division director.