Travel
Policy
Department of Labor & Workforce Development
Approval Policy
Travel approvals shall be in accordance with AAM 60.040.
In-state travel shall have the approval of the Division Director,
or Administrative Services Manager II for Administrative Services
staff, prior to purchase. Division directors shall have the
approval of the commissioner or assistant commissioner.
Out-of-state travel including British Columbia and Yukon Territory
shall have the approval of the division director and the
commissioner or assistant commissioner prior to purchase.
Approval Policy for Changes to Purchased
Itineraries
Purchased itineraries can be changed at the discretion of the
traveler as long as the travel meets business needs, is in
accordance with AAM 60.050,
and is within the parameters of the Travel Authorization. If the
change is for personal reasons, the traveler pays any additional
costs.
Exceptions to Approval Policy
None.
Travelers Pre-Approved to Book Their Own
Non-Emergency Travel
None.
Emergency After-Hours and Weekend Approvals
All department employees who have a traveler profile are
authorized to book immediate after-hours travel. Employee obtains
verbal approval and follows up with written approval upon return.
Unique or Unusual Types of Travel
Investigators travel immediately in response to workplace injuries
and/or deaths.
Types of Tickets Authorized to Purchase
Refundable - Yes
Non-Refundable - Yes
Net Specials (use or lose type tickets) - No
Travel Advance Policy
Corporate cardholders have ATM advance ability and are responsible
for monitoring their own need for advances. Cash withdrawals
should occur before or during the trip, not after. For those travelers who do not have a corporate
card, 80% of estimated M&IE may be advanced via general
warrant or field warrant.
In-State Hotel Policy
Hotel reservations are made based on traveler preference as long
as accommodations are reasonable. Hotel room charges are put on
the traveler's One Card. If a traveler does not have a One
Card, a hotel CTA will be used.
EasyBiz Policy
Division accrues mileage. Use of accrued miles is requested
through division administrative manager, and approved by division
director.
