State of Alaska

Department of Administration

Division of Finance

Alaska Department of Administration, Division of Finance
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Travel

Policy

Department of Military & Veterans Affairs


Approval Policy

Department travel is approved in accordance with AAM 60.040.

Approval Policy for Changes to Purchased Itineraries

Purchased itineraries can be changed at the discretion of the traveler with verbal approval as long as the travel meets business needs and is in accordance with AAM AAM 60.050. The traveler will pay for any charges that are made for personal convenience.

Exceptions to Approval Policy

None.

Travelers Pre-Approved to Book Their Own Non-Emergency Travel

None at this time.

Emergency After-Hours and Weekend Approvals

All Department profiled travelers are authorized to request travel outside of normal business hours. Employees obtain verbal authorization and then follow up with written approvals the next business day or upon return from emergency travel.

Unique or Unusual Types of Travel

Rural travel may require charter of aircraft or other conveyance on short notice. The Department has individuals who travel on state business and military orders.

Types of Tickets Authorized to Purchase

Refundable - Yes
Non-Refundable - Yes
Net Specials (use or lose type tickets) - No

Travel Advance Policy

OneCard holders are allowed an ATM cash advance of 80% of their estimated meal per diem. Those who do not have a One Card can request a warrant for an 80% advance on their estimated meal per diem and lodging. Travelers must have closed out any previous trips to receive an advance.

In-State Hotel Policy

Hotel reservations are made based upon traveler preference as long as accommodations are reasonable. Lodging is procured in accordance with AAM 60.240. Costs are to be paid by One Card. Travelers without a One Card can have their lodging paid by CTA or direct billing. Committee and commission conferences obtain blocks of rooms at a reduced rate when arranging meeting room space and catering services.

EasyBiz Policy

Use of accrued miles is requested through the DAS Director and is approved by the Commissioner's Office. All published airfares over $500.00 are eligible for AS50 award level. Other award levels may be used if approved by the Commissioner's Office. All booking requests for mileage award travel purchases must come from the Anchorage DAS Travel Desk or the Juneau DAS Travel Desk. For further information please see the Departmental Travel Mileage Plan Usage SOP.