Travel
Policy
Department of Natural Resources
Approval Policy
Travel must be approved prior to making reservations. The request
to travel must include purpose, destination, dates, times, and
estimated cost of travel. Pre-approval is also required to rent a
larger than mid-size vehicle. In-state travel is approved by the
division director or designee, out-of-state travel requires
additional approval by the Commissioner or designee and
out-of-country also requires governor's office approval.
Approval Policy for Changes to Purchased
Itineraries
Travel desks have approval to make minor changes such as flight
times or what hotel is being reserved. Major changes such as
purpose, destination, or dates must have additional approval.
Exceptions to Approval Policy
None.
Travelers Pre-Approved to Book Their Own
Non-Emergency Travel
None at this time.
Emergency After-Hours and Weekend Approvals
ALL department employees who have a traveler profile are
authorized to book emergency after-hours travel. Employee obtains
verbal approval and follows up with written approval upon return.
Unique or Unusual Types of Travel
DNR's commissioner has frequent changes in travel
plans/itineraries due to the nature of his work.
Types of Tickets Authorized to Purchase
Refundable - Yes
Non-Refundable - Yes
Net Specials (use or lose type tickets) - No
Travel Advance Policy
No later than 5 business days before travel, a traveler may
request an advance for 90% of their estimated M&IE. If
traveler has no Corporate Card, the request may also include a
90% advance towards lodging if a direct bill option is
unavailable.
In-State Hotel Policy
Hotel reservations are made based on location, safety concerns,
and price. Usually, hotel location is based on relative location
to state business and employee preference.
EasyBiz Policy
None.
