State of Alaska

Department of Administration

Division of Finance

Alaska Department of Administration, Division of Finance
Administration >  Division of Finance >  Travel >  Travel Policy >  DNR Travel Policy

Travel

Policy

Department of Natural Resources


Approval Policy

Travel must be approved prior to making reservations. The request to travel must include purpose, destination, dates, times, and estimated cost of travel. Pre-approval is also required to rent a larger than mid-size vehicle. In-state travel is approved by the division director or designee, out-of-state travel requires additional approval by the Commissioner or designee and out-of-country also requires governor's office approval.

Approval Policy for Changes to Purchased Itineraries

Travel desks have approval to make minor changes such as flight times or what hotel is being reserved. Major changes such as purpose, destination, or dates must have additional approval.

Exceptions to Approval Policy

None.

Travelers Pre-Approved to Book Their Own Non-Emergency Travel

None at this time.

Emergency After-Hours and Weekend Approvals

ALL department employees who have a traveler profile are authorized to book emergency after-hours travel. Employee obtains verbal approval and follows up with written approval upon return.

Unique or Unusual Types of Travel

DNR's commissioner has frequent changes in travel plans/itineraries due to the nature of his work.

Types of Tickets Authorized to Purchase

Refundable - Yes
Non-Refundable - Yes
Net Specials (use or lose type tickets) - No

Travel Advance Policy

No later than 5 business days before travel, a traveler may request an advance for 90% of their estimated M&IE. If traveler has no Corporate Card, the request may also include a 90% advance towards lodging if a direct bill option is unavailable.

In-State Hotel Policy

Hotel reservations are made based on location, safety concerns, and price. Usually, hotel location is based on relative location to state business and employee preference.

EasyBiz Policy

None.