Travel
Policy
Department of Public Safety
Approval Policy
Travel approvals shall be in accordance with AAM 60.040.
In-state travel shall have the approval of the division director,
supervisor, or designee before making a reservation.
Out-of-state travel including British Columbia and Yukon Territory
requires prior approval by the Commissioner or designee. The
traveler is required to submit estimated cost of travel, including
airfare, hotel and car rental costs.
Victims of crimes and the transportation of juvenile prisoners
have been granted a waiver so are not required to use the
E-Travel.
Approval Policy for Changes to Purchased
Itineraries
Purchased itineraries can be changed at the discretion of the
traveler as long as the travel meets business needs and is in
accordance with AAM 60.050.
If the change is for personal reasons, the employee pays the
change.
Exceptions to Approval Policy
None.
Travelers Pre-Approved to Book Their Own
Non-Emergency Travel
Commissioned officers, with an employee email in the profile, are
allowed to book and authorize their own travel.
Emergency After-Hours and Weekend Approvals
Any Public Safety employee who has a profile may book their own
travel after-hours and on weekends and holidays when travel will
commence prior to regular business hours.
Alaska State Troopers and Alaska Wildlife Troopers can book for
themselves and other travelers such as another State Trooper,
police officer, or a prisoner.
Crime Lab employees who have a profile are authorized to request
immediate travel outside of normal business hours for other
travelers such as witnesses.
Travel costs associated with emergency facility repairs may be
authorized outside of normal business hours by the DPS Facilities
Manager.
Commissioner, deputy commissioner, directors, commissioned
officers, court service officers, crime lab employees and fire
marshals are authorized to request immediate travel outside of
normal business hours.
Unique or Unusual Types of Travel
Public Safety investigates crime scenes, transports prisoners,
coordinates search and rescue missions, and responds to public
safety needs statewide.
Types of Tickets Authorized to Purchase
Refundable - Yes
Non-Refundable - Yes
Net Specials (use or lose type tickets) - Yes. These tickets
cannot be reserved prior to approval. The travel management contractor can
quote this type of fare, but cannot guarantee the price until
ticketed.
Travel Advance Policy
If requested by the traveler, travel advances will be issued on general or field warrants. One Card cash advances are not allowed and department will not consider allowing.
In-State Hotel Policy
- Hotel purchases are to be charged to a traveler's One Card.
- Direct bill hotel costs will be approved in unique situation i.e.
coordinated training sessions/conferences.
- A Super CTS account has been established for travelers without a
One Card. Travel documentation must be sent to Anchorage Finance
for AutoPay reconciliation from the traveler.
EasyBiz Policy
Not applicable.
