State of Alaska

Department of Administration

Division of Finance

Alaska Department of Administration, Division of Finance
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Travel

Policy

Department of Public Safety


Approval Policy

Travel approvals shall be in accordance with AAM 60.040.

In-state travel shall have the approval of the division director, supervisor, or designee before making a reservation.

Out-of-state travel including British Columbia and Yukon Territory requires prior approval by the Commissioner or designee. The traveler is required to submit estimated cost of travel, including airfare, hotel and car rental costs.

Victims of crimes and the transportation of juvenile prisoners have been granted a waiver so are not required to use the E-Travel.

Approval Policy for Changes to Purchased Itineraries

Purchased itineraries can be changed at the discretion of the traveler as long as the travel meets business needs and is in accordance with AAM 60.050. If the change is for personal reasons, the employee pays the change.

Exceptions to Approval Policy

None.

Travelers Pre-Approved to Book Their Own Non-Emergency Travel

Commissioned officers, with an employee email in the profile, are allowed to book and authorize their own travel.

Emergency After-Hours and Weekend Approvals

Any Public Safety employee who has a profile may book their own travel after-hours and on weekends and holidays when travel will commence prior to regular business hours.

Alaska State Troopers and Alaska Wildlife Troopers can book for themselves and other travelers such as another State Trooper, police officer, or a prisoner.

Crime Lab employees who have a profile are authorized to request immediate travel outside of normal business hours for other travelers such as witnesses.

Travel costs associated with emergency facility repairs may be authorized outside of normal business hours by the DPS Facilities Manager.

Commissioner, deputy commissioner, directors, commissioned officers, court service officers, crime lab employees and fire marshals are authorized to request immediate travel outside of normal business hours.

Unique or Unusual Types of Travel

Public Safety investigates crime scenes, transports prisoners, coordinates search and rescue missions, and responds to public safety needs statewide.

Types of Tickets Authorized to Purchase

Refundable - Yes

Non-Refundable - Yes

Net Specials (use or lose type tickets) - Yes. These tickets cannot be reserved prior to approval. The travel management contractor can quote this type of fare, but cannot guarantee the price until ticketed.

Travel Advance Policy

If requested by the traveler, travel advances will be issued on general or field warrants. One Card cash advances are not allowed and department will not consider allowing.

In-State Hotel Policy

  • Hotel purchases are to be charged to a traveler's One Card.
  • Direct bill hotel costs will be approved in unique situation i.e. coordinated training sessions/conferences.
  • A Super CTS account has been established for travelers without a One Card. Travel documentation must be sent to Anchorage Finance for AutoPay reconciliation from the traveler.

EasyBiz Policy

Not applicable.