State of Alaska

Department of Administration

Division of Finance

Alaska Department of Administration, Division of Finance
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Travel

Policy

Department of Corrections


Approval Policy

Approved TA must be in hand at time of purchase. If approver not available for signature then an email approval is attached. (The ATD is responsible for ensuring that this has been completed prior to approving the purchase of the ticket.)

A Probation Officer approves Inmate Travel prior to release. (The ATD is responsible for ensuring that this has been completed prior to approving the purchase of the ticket.)

Approval Policy for Changes to Purchased Itineraries

Approval is the same as standard approval. Inmate tickets are not changed and any refunds must be returned to the state.

Exceptions to Approval Policy

None.

Travelers Pre-Approved to Book Their Own Non-Emergency Travel

The Executive Director of the Parole Board for the Parole Board. A Probation Officer who places a probationer under arrest and needs to transport the prisoner back to a correctional facility may book their own and the prisoner's travel.

Emergency After-Hours and Weekend Approvals

All departmental employees with a profile can book emergency travel. The assumption is that the employee received verbal approval for travel with follow-up written approval upon return to work.

Unique or Unusual Types of Travel

None.

Types of Tickets Authorized to Purchase

Refundable - Yes
Non-Refundable - Yes
Net Specials (use or lose type tickets) - No

Travel Advance Policy

The department will pay 90% of the estimated M&IE if requested 10 days prior to travel and the warrant will be greater than $100. If it is less than 10 days, a field warrant can be issued if the traveler was not given enough notification that the travel was going to occur and the 90% will be greater than $100.

In-State Hotel Policy

Based on relative location to state business and employee preference for area hotels. If the traveler does not have a One Card the Hotel CTA will be used.

EasyBiz Policy

All EasyBiz miles are accumulated in one account. The use of miles for travel purchases are by the Probation and Parole Travel desks (2002).