Travel
Policy
Department of Transportation & Public Facilities
Approval Policy
Travel approval is in accordance with
AAM 60.040.
Regional Directors do not need approval for travel within their
region from the Commissioner.
Approval Policy for Changes to Purchased
Itineraries
Purchased itineraries can be changed at the discretion of the
traveler as long as the travel meets business needs and is in
accordance with
AAM 60.050.
Exceptions to Approval Policy
None.
Travelers Pre-Approved to Book Their Own
Non-Emergency Travel
None.
Emergency After-Hours and Weekend Approvals
After hours, weekend and holiday travel is extremely rare.
All department employees who have a traveler profile may call the
STO to book emergency travel. Employee obtains verbal approval and
follows up with written approval upon return.
Unique or Unusual Types of Travel
Field travel to remote locations requiring long-term lodging and
bunkhouse lodging. Field travel: employee does not know return
date or needs to change date while in field. Travel by state or
personal vehicle and does not know where they will be spending the
night.
Types of Tickets Authorized to Purchase
Refundable - Yes
Non-Refundable - Yes
Net Specials (use or lose type tickets) - Yes. These tickets
cannot be reserved prior to approval. The state travel office can
quote this type of fare, but cannot guarantee the price until
ticketed.
Coupon Books - Yes
Travel Advance Policy
Travel advances may be requested and issued at 80% of the
estimated per diem. If traveler has a One Card, the advance will
be based on M&IE only. Travel advances are by state general
warrant, preferably EDI. Cash advances on One Cards are not
allowed.
In-State Hotel Policy
Hotel reservations are made based on traveler preference as long
as accommodations are reasonable. Lodging is procured in
accordance with
AAM 60.240.
Hotels are reserved and paid via a traveler's One Card. If the
traveler does not have a One Card, the hotel is reserved and paid
by either the supervisor's One Card or the Travel Desk's
One Card.
EasyBiz Policy
All EasyBiz miles are accumulated in one account. Guidelines for
requesting mileage tickets are $450+ 20K Saver Award if available,
$900+ 40K Peak Award if Saver Award is unavailable. In
circumstances where the base price of the ticket is greater than
$500 a 15K miles AS50 award should be employed.
