State of Alaska

Department of Administration

Division of Finance

Alaska Department of Administration, Division of Finance
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Travel

Policy

Department of Transportation & Public Facilities


Approval Policy

Travel approval is in accordance with AAM 60.040. Regional Directors do not need approval for travel within their region from the Commissioner.

Approval Policy for Changes to Purchased Itineraries

Purchased itineraries can be changed at the discretion of the traveler as long as the travel meets business needs and is in accordance with AAM 60.050.

Exceptions to Approval Policy

None.

Travelers Pre-Approved to Book Their Own Non-Emergency Travel

None.

Emergency After-Hours and Weekend Approvals

After hours, weekend and holiday travel is extremely rare.

All department employees who have a traveler profile may call the STO to book emergency travel. Employee obtains verbal approval and follows up with written approval upon return.

Unique or Unusual Types of Travel

Field travel to remote locations requiring long-term lodging and bunkhouse lodging. Field travel: employee does not know return date or needs to change date while in field. Travel by state or personal vehicle and does not know where they will be spending the night.

Types of Tickets Authorized to Purchase

Refundable - Yes
Non-Refundable - Yes
Net Specials (use or lose type tickets) - Yes. These tickets cannot be reserved prior to approval. The state travel office can quote this type of fare, but cannot guarantee the price until ticketed.
Coupon Books - Yes

Travel Advance Policy

Travel advances may be requested and issued at 80% of the estimated per diem. If traveler has a One Card, the advance will be based on M&IE only. Travel advances are by state general warrant, preferably EDI. Cash advances on One Cards are not allowed.

In-State Hotel Policy

Hotel reservations are made based on traveler preference as long as accommodations are reasonable. Lodging is procured in accordance with AAM 60.240. Hotels are reserved and paid via a traveler's One Card. If the traveler does not have a One Card, the hotel is reserved and paid by either the supervisor's One Card or the Travel Desk's One Card.

EasyBiz Policy

All EasyBiz miles are accumulated in one account. Guidelines for requesting mileage tickets are $450+ 20K Saver Award if available, $900+ 40K Peak Award if Saver Award is unavailable. In circumstances where the base price of the ticket is greater than $500 a 15K miles AS50 award should be employed.