Alaska Correctional Officers Association (ACOA) Employees
The new leave provisions for ACOA bargaining unit members (contained in the July 1, 2015 through June 30, 2018 ACOA contract) are covered below:
- Maximum Accumulation of Leave
- Exemption from Maximum Accumulation of Leave
- Utilization and Disposal of Personal Leave
- Mandatory Leave Requirements
- Leave Cash-in
Maximum Accumulation of Leave
Effective December 16, 2015, personal leave accrued but not used shall accumulate to a maximum of 1,500 hours on December 15 of any calendar year. Department heads may allow an employee to carry over more than 1,500 hours if the employee was unable to reduced accrued leave hours due to extenuating circumstances as defined in article 20.1 of the ACOA contract.
By June 1 of each calendar year, employees whose personal leave balance exceeds, or could exceed by December 15, the personal leave accumulation maximum of 1,500 hours must submit a plan to use personal leave to bring their balance below the accumulation maximum. This plan must be submitted to the employee’s supervisor for approval. Failure to submit a plan or adhere to an approved plan will result in the employee’s division director ordering the employee to take sufficient personal leave to reduce the employee’s balance or potential balance on December 15 below the accumulation maximum.
Exemption from Maximum Accumulation of Leave
An employee with a personal leave balance greater than 400 hours on December 16, 2015 will be exempt from the maximum accumulation of leave until the employee’s personal leave balance equals 400 hours or less on December 16 of any calendar year.
Utilization and Disposal of Personal Leave
Personal leave may be taken by an employee at any time business permits, upon prior permission by the facility supervisor or designee and requests will not be unreasonably denied. Employees on the 84-hour schedule will not normally be granted approval for non-emergency personal business or medical appointments.
Mandatory Leave Requirements
At least eighty-four hours of personal leave must be used each leave year (December 16 through December 15). Employees exempted from the maximum accrual of leave under 20.1 (B)(3) of the ACOA contract must use one hundred and twenty six hours each full year.
Employees who are denied the use of the required hours of personal leave in any full year will be entitled to payment at the rate of one and one-half times the member’s hourly rate for the unused portion, which will be included in the first regular pay following the close of the leave year in which the denial occurred. The period of time for which the payment was made will be deducted from the personal leave balance.
The State may direct an employee to take personal leave at any time to satisfy the leave requirement if the employee does not take action to schedule the required hours of personal leave. If the employee does not take the scheduled leave, the employee will be entitled to payment for the unused portion at the employee’s annualized hourly rate.
Employees will be limited to no more than six leave cash-in requests per calendar year. For employees exempt under 20.1(B)(3), up to forty-two hours of personal leave cashed in will be applied to the employee’s mandatory leave usage requirements.