Payroll Deduction Error

Affects biweekly pay employees

Please be advised that the biweekly payroll payment on January 16, 2014, did not reflect your open enrollment elections and corresponding deductions for calendar year 2014. As a result, you may have been overpaid, or, if you elected premium dental in 2013, you may have been underpaid. We apologize for this error and will make corrections in the next payroll, in the form of adjustments for any overpayment or underpayment.

What happened?

The biweekly payroll open enrollment data file was not uploaded into the payroll system. The payroll health insurance and optional benefits deductions were therefore based on the previous plan year premiums. In addition, no deductions were made for those who have elected Health Flexible Spending Account (HFSA) and Dependent Care Assistance Program (DCAP).

Background

Some health insurance premiums changed in 2014:

Premium comparison
Medical Plan 2013 2014
Premium $2,028 2,072
Standard 1,482 1,493
Economy 1,335 1,335
Dental Plan 2013 2014
Premium $208 n/a
Standard $125 $125
Preventive $54 $54

Examples

Here are some examples of how you may have been impacted:

  1. If you elected economy medical and preventive dental plans, and did not participate in HFSA and DCAP in both 2013 and 2014: Depending upon your other 2014 elections, you may not be impacted by this error.
  2. If you elected standard medical in 2013 and 2014: In 2014, the standard medical premium increased $11/month (from $1482/month to $1493/month). Depending upon your other 2014 elections, an additional amount reflecting this increase may be deducted as an adjustment in your next paycheck.
  3. If you elected HFSA: No HFSA deduction was taken in the last payroll. If you elected the maximum HFSA amount ($208/month), an additional $104 will be deducted as an adjustment on your next paycheck.
  4. If you elected DCAP: No DCAP deduction was taken in the last payroll. If you elected the maximum DCAP amount ($416/month), an additional $208 will be deducted as an adjustment on your next paycheck.
  5. If you elected premium dental in 2013, then standard dental in 2014: You may have been underpaid because your dental premium decreased. An adjustment reflecting this change will be added to your next paycheck but may be offset depending on your other 2014 elections.

Again, we apologize for this error and will ensure that it is properly corrected in your next payroll payment. We will also meet with your union representatives and provide a briefing, so they are fully advised.

If you have any questions, please call the Division of Retirement and Benefits at the following numbers

  • In Juneau: (907) 465-4460
  • Outside of Juneau: (800) 821-2251

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