State of Alaska, Department of Administration, Enterprise Technology Services
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Network Services

Alaska Video Teleconference Network

Priority Use Policy

  1. It is recognized that the Governor is granted the chief priority use of executive branch units for conducting official state business. Otherwise, no agency or legislative committee that has scheduled a publicly advertised meeting or public hearing should be bumped from the videoconferencing system.
  2. Whether or not the meeting space is "owned" by an agency, no agency may "bump" a scheduled meeting.
  3. Scheduling of state videoconferencing sites will be done on a first-come, first-serve basis. If scheduling conflicts arise, ETS will grant "priority use" to the following agencies at the following sites.
    • Governor's Conference Room in Juneau - Priority to the Governor's Office.
    • Goldbelt Conference Room in Juneau - Priority to the Governor, Permanent Fund Corporation and the Department of Education.
    • Legislative Information Office Conference Room(s): to the Legislature - See LTN User Priority.
  4. Agencies who cancel a scheduled videoconference should remove the meeting from the enterprise calendar system. If the meeting involved GCI, Sprint, AT&T, or any other networks outside of the state WAN, any cancellation fees incurred by the vendor will be passed on to the agency which canceled the meeting.