The Procurement Academy
Anchorage Levels I, II, and III
You may sign up for these classes on TrainAlaska.
Frequently Asked Questions
- What is the Procurement Academy?
- When and where is the Procurement Academy offered?
- Where can I sign up for the Procurement Academy classes?
- What are the new certification and recertification requirements?
- What if I need to be certified now?
- What are the differences between certifications and delegations?
- What if I won’t be performing procurements above $5,000?
- Who can I talk to about enrolling in the Procurement Academy, my current certification or delegation, or anything else related to purchasing authority?
- How do I know where I am in the certification/recertification process?
The Procurement Academy is a set of three classes designed to give students everything they need to become certified to perform procurements above $5,000 on behalf of the State of Alaska. The Procurement Academy is intended to combine and replace the Division of General Services' core procurement classes:
Half-day class (Morning)
The Level I course covers an introduction to procurement, how to conduct small procurements, a review of the competitive process, and basic contract administration. Upon completion of this course, individuals will be granted a Level I certification which is required to perform small procurements between $5,000 and $10,000.
Half-day class (Afternoon)
The Level II course covers requests for alternate procurements (RAPS), protests & violations, procurement ethics, and an introduction to formal procurements. Upon completion of this course, individuals will be granted a Level II certification which is required to perform small procurements between $10,001 and $100,000.
(The Procurement Academy Level I is a prerequisite for this course.)
The Level III course covers competitive sealed bids (ITBS) and competitive sealed proposals (RFPS). Upon completion of this course, individuals will be granted a Level III certification, which is required to perform large and/or alternate procurements greater than $100,000.
(The Procurement Academy Level II is a prerequisite for this course.)
The Procurement Academy is intended for new certifications only. Procurement Academy courses do not count towards recertification. Re-certification classes will be offered separately by DGS.
Upon completion of the Procurement Academy courses, students will be granted the appropriate certification in the TrainAlaska system and those who have earned a Level II or Level III certification will be issued a printed Procurement Officer Certificate.
Though completing the Procurement Academy certifies that you have received the necessary training to perform procurements, you must still have a delegation of purchasing authority before you can do so. (See What are the differences between certifications and delegations?)
Current plans are to offer the Procurement Academy twice-yearly in Juneau, Anchorage, and Fairbanks. Additional dates and locations may be added based on demand. Contact the Division of General Services at (907) 465-2250 if you would like to request extra Procurement Academy offerings in your area.
Once the classes are scheduled, you may self-enroll with your State of Alaska username and password in the TrainAlaska system. If you have any trouble, or if you do not have a SOA username, contact the Division of General Services at (907) 465-2250 for help.
LEVEL I PROCUREMENT CERTIFICATION
Required for procurement officers that perform small procurements from $5,000 to $10,000.
Recertification Requirements: Level I Procurement Academy is required every 3 years. The Level I Procurement Online Manual may be substituted for the class, but will not count toward subsequent levels.
LEVEL II PROCUREMENT CERTIFICATION
Required for procurement officers that perform small and/or alternate procurements from $10,000 to $100,000.
Recertification Requirements: 4 procurement related classes every 3 years, at least 2 of which must be DGS procurement recertification classes. Classes provided by other organizations will count toward recertification on a 2 hour = 1 class basis.
LEVEL III PROCUREMENT CERTIFICATION
Required for procurement officers that perform formal and/or alternate procurements above $100,000.
Recertification Requirements: 8 procurement related classes every 3 years, at least 4 of which must be DGS procurement recertification classes. Classes provided by other organizations will count toward recertification on a 2 hour = 1 class basis.
Note about level I certifications: Anyone who earned a level I certfication prior to April 2014 did not receive an expiration date for their certification. In the summer of 2014, we made a global change to all level I certifications in the TrainAlaska system to ensure that they will also expire in three years. If you received your Level I certification prior to April 2014 and require it for your position, please be advised that you will need to recertify before April 2017. (Reading the new Level I State of Alaska Procurement Online Manual and submitting the form on page 27 is all that is required to renew a level I certification.)
A Provisional Certification may be granted for one of two reasons:
- For new employees who require purchasing authority and are waiting to take the next set of Procurement Academy classes to be scheduled.
- For employees with Level II or III certifications that are about to expire and are waiting to take DGS-sponsored classes required for recertification.
In either case, the term of a Provisional Certification cannot exceed 1 year.
Provisional Certifications are subject to approval by the Chief Procurement Officer.
While a procurement certification indicates that an employee has received the training necessary to perform procurement actions within their certification level, a written departmental delegation of purchasing authority is needed before that employee may conduct a procurement.
Employees who only need to perform procurements under $5,000 may receive a Level I certification after reading the
Level I Procurement Online Manual and submitting the completed form on page 27 to
the Division of General Services.
Note: The Level I manual will not count toward subsequent levels of certification; i.e., those seeking level II or III certifications will also be required to attend the Level I Procurement Academy class.
Contact the Division of General Services at (907) 465-2250.
You can always call the Division of General Services at (907) 465-2250 to seek clarification of the rules and procedures regarding Procurement Officer Certification and recertification, but we have also created a flowchart to help you find your own way through the process.
At first glance, this flowchart can be daunting, but if you approach it with a specific scenario in mind -- e.g., "What do I need to do to recertify before my level II expires next year?" or "What do I need in order to conduct a $75,000 procurement?" -- then it should be fairly easy to trace your way through and find an answer. Almost
every scenario involved with the certification and recertifcation process can be described by the flowchart, but if you can't find an answer to your specific question, please feel
free to contact DGS at (907) 465-2250.