State of Alaska

Department of Administration

Division of Administrative Services

Alaska Department of Administration, Administrative Services
Administration >  Administrative Services >  Acronyms & Abbreviations

Acronyms & Abbreviations

List of Acronyms and Abbreviations Most Commonly Used: (1) If there are two choices, the first is preferred, and (2) job class titles are generally not capitalized unless there is a number following the name OR it is a one-position, high-ranking official such as Governor. The acronyms and abbreviations marked with an asterisk (*) after them do not need to be spelled out. They are generally acknowledged terms used all the time without reference. (Print this list - [83Mb PDF])

AAC

Alaska Administrative Code

AAM

Alaska Administrative Manual

AC

Advice of Change

ACPE

Alaska Commission on Post Secondary Education

ACS

  1. Alaska Communications System
  2. Alaska Court System

ABS

Alaska Budget System

ADES

Alaska Division or Emergency Services
(Department of Military and Veterans Affairs)

ADF&G

Alaska Department of Fish and Game

ADN

Agency Document Number

ADP

Automated Data Processing

ADR

Alternate Dispute Resolution

AFL-CIO*

American Federation of Labor and Congress of Industrial Organizations

AFR

Annual Financial Report (manual title)

AG

Attorney General

AGC

Attorney General Contractor

AHFC

Alaska Housing Finance Corporation

AJ

Administrative Journal; also known as AAJ

AJE or AJ

1) Agency Journal Entry

 

2) Adjusting Journal Entry

ALJ

Administrative Law Judge

AOGCC

Alaska Oil & Gas Conservation Commission

AKPAY

Alaska Payroll System

AKSAS

Alaska Statewide Accounting System

ALDER

Alaska Data Enterprise Reporting

ALWOP

approved leave without pay   

AMHS

Alaska Marine Highway System

AO

1) Administrative Order  (title of a directive from the Governor)

 

2) Administrative Order (title of a directive from the Governor)

 

3) Advertising Order (form title)

 

4) Administrative Officer

AOB

Alaska Office Building

APA

Alaska Power Authority

APBC

Alaska Public Broadcasting Commission

APEA

Alaska Public Employees Association

APFC

Alaska Permanent Fund Corporation (Department of Revenue)

APIPA

Alaska Personal Information Protection Act

APOC

Alaska Public Office Commission

APUC

Alaska Public Utilities Commission (Department of Commerce, Community, & Economic Development)

AR

1) appropriation

 

2) Accounts Receivable

AS

Alaska Statute

ASAP

as soon as possible

ASD

Administrative Services Directors

ASEA

Alaska State Employees Association

ASHA

Alaska State Housing Authority (Department of Revenue)

ASPS

Authority to Seek Professional Services

ASSET

Alaska Statewide System for Employee Time

AST

Administrative Support Team

ATL

Amendment to Lease

ATN

Authority to Negotiate

ATTN

Attention

AV

audiovisual

 

 

BAFO

Best and Final Offer

bcc*

blind courtesy copy

BIA

Bureau of Indian Affairs (federal government)

BRU*

Budget Request Unit

BU

bargaining unit

 

 

CA

Contract Award

CAFR

Comprehensive Annual Financial Report

CAM

Contract Award Manual

CBJ

City and Borough of Juneau  

CBT

computer based training

CBU

collective bargaining unit

cc*

courtesy copy

CC

collocation code

CEA

Confidential Employees Association

CIP

Capital Improvement Project

CO

1) contracting officer

 

2) Commissioner’s Office

COBRA

Consolidated Omnibus Budget Reconciliation Act

COD

Collect (cash) on Delivery

COLA

1) cost of living allowance

 

2) cost of living adjustment

COM

Commissioner’s Office

CPA

Certified Public Accountant

CPI

Consumer Price Index

CPO

Chief Procurement Officer

CRC

Contract Review Committee

CSD

Computer Security Designees

CSO

Chief Security Officer

CSSB

Committee Substitute Senate Bill

CY

1) calendar year

 

2) current year

 

 

D/A

Date of Accident

D/E

Date of Event

D/I

Date of Injury

D/L

Date of Loss

DAS

Division of Administrative Services

DBA

doing business as

DCCED

Department of Commerce, Community and Economic Development

DCP

Deferred Compensation Plan 

DEDPA

Departmental Enterprise Directory Password Administrator

DGS

Division of General Services

DLWOP

disapproved leave without pay

DMV

Division of Motor Vehicles

DMVA

Department of Military & Veterans Affairs

DNR

Department of Natural Resources

DO

Delivery Order (form title)

DOA

Department of Administration

DOA-IT

Department of Administration Information Technology

DOC

Department of Corrections

DOF

Division of Finance

DOL

1) Department of Labor

 

2) Department of Law (LAW)

DOSO

Alaska Directory of State Officials

DOT&PF

Department of Transportation and Public Facilities

DP

Data Processing

DPS

Department of Public Safety

DRB

Division of Retirement & Benefits

DRM

Division of Risk Management

 

 

ee

employee

EEO

Equal Employee Opportunity

EEOC

Equal Employment Opportunity Commission

EEO/AA

Equal Employment Opportunity/Affirmative Action

EIN

Employer Identification Number

Esq.*

To be used after name in address when indicated    

 

    for lawyers

EPORS

Elected Public Officers’ Retirement System

EPR

Enterprise Productivity Rate 

ETS

Enterprise Technology Services

 

 

FAA

Federal Aviation Administration

FAQ

Frequently Asked Questions

FICA

Federal Insurance Contributions Act

FLSA

Fair Labor Standards Act

FOB (or f.o.b.)*

free on board

FPO

Fairbanks Personnel Office

FR

failed to respond

FROB

Fairbanks Regional Office Building  

FTP

1) Financial Transaction Processing

 

2) file transfer protocol (computer language)

FW

field warrant

FY*

fiscal year

FY

Federal Year

 

 

GF

General Fund

GGU

General Government Unit

GHLB

Group Health and Life Benefits

GS

Division of General Services

 

 

HB

House Bill (requires space when number follows           

 

  [Example: HB 124])

HC

Hired Carrier

HI

1) Health insurance

HRC

2) Hawaii (postal abbreviation)

 

Human Rights Commission

HUD                                                                            

U.S. Department of Housing and Urban Development

 

 

IBCS

Inquiry and Benefit Calculations Subsystem

IBU

Inland Boatmen’s Union of the Pacific, Alaska Region

ID

identification

IRIS

Integrated Resource Information System

IRM

Information Resource Management

IRMEAC

Information Resource Management
  Expenditure Approval Committee

IRS     

Internal Revenue Services

ISF

1) Internal Service Fund

 

2) Information Service Fund

ISO

Information Security Officer

ISP

1) Information Security Policies

 

2) Internet Service Protocol

ITB     

Invitation to Bid

ITD

Inception to Date

 

 

J&S or J/S

joint and survivor

JRS

Judicial Retirement System

 

 

KSAs

Knowledge, Skills, and Abilities (class specifications)

 

 

LAN   

Local Area Network

LAP

Labor Account Profile

LASR

Lease Activity Summary Report

LAW

Department of Law

LC

Limited Competition

LDAP

Lightweight Directory Access Protocol

LIO

1) Level Income Option

 

2) Legislative Information Office

LOA

Letter of Agreement

LODR

Letter of Dispute Resolution

LOU

Letter of Understanding

LRA   

Labor Relations Agency

LTC

1) Labor, Trades, and Crafts (union)

 

2) Long Term Care (Division of Retirement and Benefits,

 

     no hyphen)

 

3) Long-Term Care (any other division, hyphenated)

LWOP

leave without pay

LWOPA

leave without pay active

LWOPI                      

leave without pay inactive

 

 

MAD

merit anniversary date

MBE

Minority Business Enterprise

MEBA

Marine Engineers’ Beneficial Association (union)

M.D. (or MD)

Medical Doctor (degree)

MLAP

Multiple Labor Account Profiles

M&O

Maintenance and Operations, Department of   
   Transportation and Public Facilities

MOA

Memorandum of Agreement

MOGR

Memorandum of Grievance Resolution

MOU

Memorandum of Understanding

MM&P

Master, Mates, and Pilots (union)

mpg

miles per gallon

mph

miles per hour

MQ

minimum qualifications

MS

Mail Stop

M/V*  

Marine or Motor Vessel—name following will be
   italicized

 

 

NA or N/A

not applicable

NASPO

National Association of State Purchasing Officials

NDA

non-disclosure agreement

NGRS

National Guard Retirement System

NGNMRS

National Guard/Naval Militia Retirement System

NI

not interested

NIST

National Institute of Standards Technology

No.*

number (appropriate to abbreviate)

NOIA

Notice of Intent to Award (form title)

NOPP 

Notice of Pay Problem (form title)

Nos.*  

numbers

 

 

OA

Occupancy Agreement

OAH

Office of Administrative Hearings

OMB

Office of Management and Budget

OPA

Office of Public Advocacy

OPD

Online Position Description

OPN

Online Public Notice

OSHA

Occupational Safety and Health Administration (federal)

OSH

Occupational Safety and Health (state)

 

 

PA

public address (system)

PARF 

Personal Action Request Form

PCN* 

1) Position Control Number

 

2) property control number

PD

1) Public Defender

 

2) Position Description          

PDA

Public Defender Agency

PEC

Proposal Evaluation Committee

PER

Performance Evaluation (form title)

PERA

Public Employment Relations Act

PERB

Public Employees’ Retirement Board

PERS

Public Employees’ Retirement System

PF

Permanent Fund

PFD

Permanent Fund Dividend

PFT

permanent full-time

P&I

Protection and Indemnity

PII

personally identifiable information

PM

Project Manager

PO

1) Purchase Order (form title)

 

2) personnel officer

 

3) procurement officer

P.O.*

Post Office (no need to spell out in address)

POLISUB

Political Subdivision

PPI

Producer Price Index

PPT

permanent part-time

PR

1) Purchase Requisition (form title)

 

2) Personnel Rule (directive)

 

3) public relations

PRPA

Post Retirement Pension Adjustment

PSA    

Public Service Announcement

PSEA

Public Safety Employees Association (union)

PSBS*

Political Subdivision Benefits System

PSOB

Palmer State Office Building

PSC

Professional Services Contract

PSEC

Postsecondary Education Commission

PT

part-time

 

 

RAP

Request for Alternate Procurement (form title)

R&B

Division of Retirement and Benefits

RB

Recruitment Bulletin (form title)

RCA

1) Request for Classification Action (form title)

 

2) Regulatory Commission of Alaska

RD

1) Responsibility Distribution

 

2) Rural District*

Re:*

regarding the following

REA   

Retirement Equity Act

RFP

Request for Proposals

RFQ

Request for Quotations (form title)

RIP

Retirement Incentive Program

RM

1) Division of Risk Management

 

2) risk management

RO

regional office

RP

Revised Program

RS

Reference Sheet (also known as T&E)

RSA

Reimbursable Services Agreement

RTL

records transfer list

 

 

SAF

Standard agreement Form

SASE

self-addressed stamped envelope

SAU

Systems Authorized Users

SB

Senate Bill

SBS

Supplemental Benefits System

SDC

Service Deficiency Clause

SIR

Self-Insured Retention

SLSS

System Library Subscription Service

SOB

State Office Building

SOP

standard operating procedure

SS

Single Source

SSC

State Service Center

SSN

social security number

SSO

State Security Officer

SR

1) Stock Request

 

2) Service Resource

STR

State Transportation Request

SU

Supervisory Unit (union)

SWCAP

Statewide Cost Allocation Plan

 

 

TA

Travel Authorization

T&A

Time and Attendance

TANAB

Tolerance Adjusted Net Available Balance

TCP/IP

Transmission Control Protocol/Internet Protocol

TIC

Telecommunications Information Council

TMC

Technology Management Council

TO

Task Order

TR

Treasury Report

TRB

Teachers’ Retirement Board

TRS

Teachers’ Retirement System

TRS Newsbreak*

name of newsletter—do not spell out TRS

TSR

Telephone Service Request

TTD

temporary total disability

 

 

UI

Unemployment Insurance

ULPC

unfair labor practice complaint

U.S.    

United States

USDA

U.S. Department of Agriculture

USFMCS

U.S. Federal Mediation and Conciliation Service

USD

Unicenter Service Desk

UVPARP

Unlicensed Vessel Personnel Annuity Retirement Plan

 

 

v. or vs.

versus (abbreviated in court case names)

VA

Veterans Administration

VIP

Very Important Person

VOIP

Voice Over Internet Protocol

VP      

Vice President

VPN

Virtual Private Network

VPP

veteran’s preference points

 

 

WAN 

Wide Area Network

WBE  

Women’s Business Enterprise

WC

Workers’ Compensation

WD

Written Determination

WPA

WorkPlace Alaska

WSCA           

Western States Contracting Alliance

 

 

YTD

year to date

 

 

ZIP

Zone Improvement Plan