HR Update - FY 21 Issue 01
Issue Date: August 14, 2020
In This Issue
Donated Leave in Biweekly
By Payroll Services
Donated leave must be submitted by the timesheet due date for the pay period in which it will be used. Previously, semi-monthly employees had to submit the leave slip for donated leave by the 15th or last day of the month, since that was the old pay period end date.
With the change to the bi-weekly schedule, donated leave will now be required to be submitted by the timesheet due date. To determine the timesheet due date, employees can check the Timekeeper Schedule available on the Division of Personnel and Labor Relations website.
The thing to remember is that the timesheet due date will always land on the same day of the week every other week for employees on BIWK1.
Timesheet Due Date Example (BIWK 1)
| Day of the Week | Date | Pay Period End/Timesheet Due |
|---|---|---|
| Sunday | 8/23/20 | Pay Period End Date |
| Tuesday | 8/25/20 | Timesheet Due Date |
| Sunday | 9/6/20 | Pay Period End Date |
| Tuesday | 9/8/20 | Timesheet Due Date |
| Sunday | 9/20/20 | Pay Period End Date |
| Tuesday | 9/22/20 | Timesheet Due Date |
If you want to submit donated leave for the pay period that ends on Sunday 8/23/20 than you need to submit the donated leave by Tuesday 8/25/20. Donated leave that gets submitted on Wednesday 8/26/20 will be considered as donated leave for the pay period that ends on Sunday 9/6/20.
It is important to pay attention to when the timesheet due date lands and consider when you need to submit the donated leave in order to have it applied in the appropriate pay period.
For ACOA employees, continue to follow the procedures that are outlined in your collective bargaining agreement. For AMHS employees, continue to follow your previous process and submit the donations by the end of the pay period.
Classification Website Survey
By Classification
Division of Personnel and Labor Relation’s Classification section has put together a survey to consider how easy or difficult it is to find Classification information on the website. The quick survey is only available to State of Alaska employees and requires that they login to Microsoft Online to access it. If you try and find information on the Classification website please take a second to fill out the survey to help us better understand what people are looking for on the website.
A link to the survey can be found on the Classification main page of the website.
DOPLR Moving Forms to DocuSign
By DOPLR
The Division of Personnel and Labor Relations will be moving more of our forms into DocuSign to accommodate the increase of employees working from home. Employees will not need to be able to login to DocuSign in order to fill out the form as we will be setting up the forms as “PowerForms”, which do not require access to DocuSign to be filled out. Any existing link to the form will be updated on the Division of Personnel and Labor Relations website to direct employees to the new DocuSign form. The pdf version of the form will continue to be available as a backup in case an employee has issues using the DocuSign version.
As a security measure, employees will be required to enter an access code when they initiate the form process. The access code will be emailed to whichever email address gets entered on the PowerForm introduction page. If the employee does not enter the email address correctly then they will not receive the email and will need to start the process over. Employees will want to make sure to enter accurate information as much of this information will be included on the form itself.
The Floating Holiday forms will be made available to sign using a DocuSign PowerForm soon and more forms will be coming. Please make sure to check back on the HR Forms page to see if a form has been moved to DocuSign.
If you notice any changes that should be made to a DOPLR form that is in DocuSign please contact doa.dop.eforms@alaska.gov.