Hiring Manager FAQ
Click on a question to see the answer
Recruitment System Information
When I try to log in, I get a message telling me "Login failed. Please try again." What does that mean?
I cannot remember my username or password. What do I do?
I received an 'Account is locked' message. I have waited longer than 30 minutes and it is still locked. What should I do?
I reset my password but I have not received an email yet. How long does it normally take?
Vacancy Information
Which positions are filled through Workplace Alaska?
How do I create a Requisition?
What is the length of time the recruitment remains open?
My requisition is complete, how do I get it posted on Workplace Alaska?
What resources may be used when reaching candidates?
What about Layoff considerations?
What if I have a candidate interested in a rehire?
What if I have a candidate interested in a transfer?
Managing Your Recruitment
What does the application package consist of?
I can’t see my applicant pool. Where is it?
How long do I have to retain the documentation regarding my selection?
What are parallel or closely related job classes?
Can I offer advanced step placement to an applicant?
What is and who approves Nepotism Waivers?
Do I have to perform references checks on my top applicant?
What are the residency requirements for employment purposes?
Are veterans entitled to a hiring preference?
Are severely disabled individuals entitled to hiring preference?
What is an incomplete application?
Contact Information
I have recruitment questions. Who do I contact?
Definitions
- Alaska Residents Only:
- Positions open only to Alaska Residents, as defined above.
- All State Employees:
- Positions open only to all permanent employees currently working within the State classified service.
- All Applicants:
- Open to all applicants who have a legal right to work in the United States.
- CEA Employees Only:
- Positions open only to employees currently working or on layoff status from a position in the Confidential Bargaining Unit.
- Classified Service:
- Defined by AS 39.25.100 as “The classified service consists of all positions in the state service not included in the exempt service or in the partially exempt service.”.
- Convictions:
- A conviction is not absolute grounds for disqualification. The number, nature, recency, and relationship to the job applied for will be evaluated in reviewing the application. If convicted of a felony, you must provide a copy of the Judgment if requested.
- Department Employees Only:
- Only permanent State employees currently working in, or laid off from, the classified service of the designated department of the recruitment may apply.
- Exempt Employee - EX:
- Someone currently working in a position in the exempt service and is excluded by law from the regulations covering the State classified service. Appointments to exempt positions do not have to be made through Workplace Alaska process.
- Full-time:
- Permanent year-round full-time employment.
- Nonpermanent:
- Temporary work from as little as 30 days to one or two years. The hours worked per week can be a full-time or part-time schedule.
- Nonpermanent Employee - NP:
- Someone currently hired in the State classified service to do a temporary job or to work on a special project.
- Part-time:
- Permanent year-round part-time employment (less than 37.5 hours per week).
- Partially-Exempt State Employee - PX:
- Someone currently working in a position excluded by law from some of the regulations covering the State classified service. Appointments to partially-exempt positions do not have to be made through Workplace Alaska.
- Permanent State Employee - PE:
- An employee in the classified service who has completed a probationary period during their current period of service with the State of Alaska.
- Probationary State Employee - PR:
- Someone who is working in a permanent full-time, permanent part-time, or permanent seasonal position who is currently serving an initial probationary period (“working test period” during which the employee’s work is closely observed and evaluated to see if he/she can do the job) in the State classified service.
- Seasonal:
- Permanent work occurring annually of limited duration (for example, three months every summer).