Orientation Forms
Last Updated: May 2026
The following forms are necessary to establish your record in the payroll system and for payroll processing. All forms designated as "Required for Pay" are due within 5 calendar days of the appointment date. Any additional required forms must be submitted within 30 calendar days of the appointment date.
After you complete the forms, your supervisor or administrative staff should review your forms for completeness and provide you with more information about your own duties, your work unit, and specific information for your department. Unless otherwise noted in the instructions or on the form, all documents should be submitted to Payroll Services. The department specific email address for submitting paperwork to the Division of Finance, Payroll Services can be found on the Payroll Contacts webpage.
For forms submitted to Division of Retirement and Benefits please contact the Member Education Center for assistance.
Print and use the Employee Packet Checklist (xlsx) to organize the forms in the order they are listed.
If you have any questions, please contact the Employee Call Center at 465-3009 or employeecallcenter@alaska.gov.
Employee Required Document Checklist
IRIS Employee Self Service Forms
These are the forms that are required to be filled out directly in IRIS Employee Self Service (ESS). Once these forms have been filled out in IRIS ESS you will need to verify that they have been submitted using the
Confirmation of Completion of Paperless Pre-Hire Documents(PDF)
Submit To: DOF - Payroll
Address Update/Manage Contact Information (Required for Pay)
This form provides the employer with the employee's resident mailing address. If the option for direct deposit is not exercised it provides an address for mailing payroll warrants.
IRIS ESS Address Update Job Aid (PDF) (SOA Only)
Emergency Contact (Required)
This form provides the employer with the employee's designated person or persons to be notified in the event of serious illness or accident.
IRIS ESS Emergency Contact Job Aid (PDF) (SOA Only)
Employment PDF Forms
Alcohol and Drug Free Workplace Policy (Required)
This form is to ensure you are aware of the state's policy on drugs and alcohol, both in and outside of the workplace. You are required to read and sign the form, which will be placed in the personnel file.
Submit To: DOF - Payroll
Alcohol and Drug Free Workplace Acknowledgment Form (PDF)
Read the State of Alaska Alcohol and Drug Free Workplace Policy (pdf) here.
APOC Filing Information (Only Required for PX/EX Positions Required to Submit Alaska Public Offices Commission (APOC) Disclosures)
In accordance with AS 39.50.020, members of certain boards and commissions and other “public officials” as defined under AS 39.50.200 are required to file a Public Official Financial Disclosure (POFD) within 30 days of appointment.
If you are unsure whether you need to file with APOC please reach out either to APOC directly or contact the Employee Call Center for confirmation.
Confidentiality of Information Acknowledgment (Required)
In the course of work, employees may be responsible for handling confidential or sensitive information. Steps should be taken to prevent the exposure of this information to individuals without a business need or legal right to know.
Submit To: DOF - Payroll
Confidentiality of Information Acknowledgement (PDF)
Designation of Beneficiary for Unpaid Compensation (Required)
In the event of an employee's death, this form is used to identify beneficiaries for any unpaid compensation that an employee has earned (pay or leave). The total percentage of all primary beneficiaries must equal 100% and the total percentage of all contingent beneficiaries must also equal 100%. This form also needs to be witnessed by a departmental representative (administrative staff or supervisor).
State of Alaska employees may submit the Designation of Beneficiary for Unpaid Compensation form to the Division of Finance's Payroll Production team via email at doa.dof.pr.unpaidcomp@alaska.gov
Submit To: DOF - Payroll Production
Designation of Beneficiary for Unpaid Compensation Form (PDF)
Direct Deposit Form (Required to Receive Direct Deposit)
Employees in the Supervisory Union (Article 24.9B) and General Government Union (Article 21.07A1) are required to set up direct deposit for receiving pay. Review the current Collective Bargaining Agreement for more information.
This offer to participate in electronic direct deposit complies with AS 37.25.050 and 2 AAC 15.130. This form authorizes a direct deposit of the payroll warrant to a financial institution of the employee's choice. Processing of this authorization through the state payroll system will require two pay periods to complete. You will need to attach a voided check or savings account deposit slip to the form.
State of Alaska employees may submit the Payroll Direct Deposit form to the Division of Finance's Payroll Production Team via email at doa.dof.pr.directdeposit@alaska.gov.
Submit To: DOF - Payroll
For additional information, refer to the Payroll Direct Deposit webpage.
Payroll Direct Deposit Form (PDF)
Employee Affidavit Oath of Office (Required)
Under Alaska Statute, state employees are required to swear (or affirm) an oath of office. This oath must be signed by the employee and witnessed by a department representative (administrative staff or supervisor).
Submit To: DOF - Payroll
Employee Eligibility Verification (I-9) (Required for Pay)
The Federal Immigration Reform and Control Act of 1986 requires all United States employers to verify and document each new employee's identity and authorization to work in the United States. You must complete the Employment Eligibility Verification form and provide the required documentation no later than the first day of employment. You, as the employee, must complete Section 1 of the form; Section 2 will be completed by your supervisor or department representative.
Submit To: DOF - Payroll
I-9 Employment Eligibility Instructions (PDF).
Employee Withholding Allowance (W-4) (Required for Pay)
This form advises the state of your federal tax withholding status. This designation will determine the amount of taxes to be withheld from your salary. If you are not sure what deductions to take, use the worksheets on page 3 and 4 of the form. You may change your deductions whenever you need to by submitting a new W-4 to doa.dof.pr.w4@alaska.gov.
Submit To: DOF - Payroll Production
Equal Employment Opportunity (EEO) Survey (Required)
This information will be used in statistical calculations only for federal and state EEO reporting requirements.
Submit To: DOF - Payroll
Equal Employment Opportunity Survey (PDF)
Ethics Disclosure: Outside Employment or Service (Required for Outside Employment)
Per AS 39.52.170 (b), the Executive Ethics Act, employees are required to provide notice of employment or provision of services for compensation outside of the state's employment system. Volunteer service must be reported if there appears to be a conflict of interest with the employee's state job.
Submit To: Department Designated Ethics Supervisor
If this does not apply, you do not need to submit this form.
Social Security Form (SSA-1945) (Required)
The Social Security Protection Act of 2004 requires state and local government employers to provide a statement to employees hired January 1, 2005 or later in a job not covered by social security. The statement explains how a pension from that job could affect future social security benefits to which you may become entitled.
Submit To: DRB
Statewide Policies (Required)
The following are the State Policies you are required to read. The Statewide Policy Acknowledgment form needs to be printed and signed, acknowledging that you have read these policies.
Submit To: DOF - Payroll
- Family and Medical Leave Act
- Americans with Disabilities Act (AO 129)
- Equal Employment Opportunity (AO 75)
- Sexual Harassment and Other Discriminatory Harassment (AO 81)
- Diversity in the Workplace (AO 195)
- Business Use/Acceptable Use ISP-172 (Personal Use of Office Technology Policy)
- State of Alaska Ethics Information for Public Employees (AS 39.52)
- Policy on Seat Belts (AO 85)
- Effects of Violations of Federal or State Law (2 AAC 07.416)
Statewide Policy Acknowledgement Form (PDF)
Union Notification (Required for all except Exempt (XE) & Partially Exempt (PX) Employees)
Your position is most likely governed by one of several unions representing state employees. Your supervisor will tell you which union represents your position. You are required to contact the appropriate union for which you were hired in order to obtain information regarding membership and dues. It is suggested that you contact your specified union within 10 days from your start date. These forms will give you contact information regarding union membership.
Submit To: Union
Note: There is a separate form to download for ASEA (GGU) members.
Union Notification for ASEA (GGU) (PDF)
Union Notification for all other Unions (PDF)
Retirement Forms
The employee will need to create an account with Empower in order to fill out their information online. Once entered, your appointment information is sent to the Division of Retirement and Benefits within 24–48 hours, after which you may enroll in supplemental benefits.. Employees will receive a welcome flyer/postcard from Empower Retirement letting them know that their account is set up. If you cannot fill out the forms online please contact Empower Retirement at (800)232-0859 or find more information about Empower Retirement Services on DRB's website.
- Deferred Compensation Plan (Optional)
- PERS / TRS Retirement Beneficiary Designation Form (Required for all Full-time and Part-time Permanent/Probationary employees)
- To find which plan applies to you, visit the “What Retirement Plan Am I In?” website or refer to the Retirement Information page of this orientation.
Health Insurance Forms
The following forms are for Health Insurance eligible employees only (Permanent Full-time, Permanent Part-time, Permanent Seasonal, or Full-time Long-term Nonpermanent employees). You must enroll within 30 days of employment to avoid being placed in the default plan.
Submit To: DRB / Union
AlaskaCare Enrollment
You will need to complete online enrollment at the Division of Retirement and Benefit's website if you are in one of the following groups:
- Supervisory
- Confidential
- Correctional Officers
- AVTEC Teacher's Association
- TEAME (Mt. Edgecumbe Teachers)
- Employees not covered by collective bargaining
- Marine Engineers (MEBA)
- Unlicensed Vessel Personnel/Inland Boatmen's Union (IBU)
Union Health Trusts
The following employee groups are covered by Union health trusts. Trusts should be contacted for details about enrollment.
- General Government (GGU) - https://www.aseahealth.org/
- Labor, Trades and Crafts (LTC) - https://www.local71.com
- Public Safety Employees Association (PSEA) - https://www.pseahealth.net/
- Master, Mates & Pilots (MMP) - https://bridgedeck.org/health-benefit-forms/
Disclaimer: This New Employee Orientation program and forms are developed and maintained by the Department of Administration, Division of Personnel. State benefit programs, costs, and general employer/employee policies can be affected by changes in state or federal law, state regulation, and/or state benefit programs. The Department of Administration, Division of Personnel attempts to keep this information current on a regular basis and, in that regard, disclaims responsibility for conveying employer benefit program and cost information or employer policies that may have changed in the interim.