HR Forms & Resources
Additional Resources
Find Forms & Resources
Please note the forms & resources can either be found alphabetically or by subject. They are shown as TITLE (DOCTYPE). The (DOCTYPE) is to show what type of form it is whether excel (XLS), word (DOC or DOCX), or PDF.
By Subject
Select the subject to view forms.
ADA / EEO
- ADA Reasonable Accommodation Department Review and Action Log (PDF)
- ADA Reasonable Accommodation Packet (PDF)
- ADA State Policy Poster
- ADA Temporary restricted duty request (PDF)
- Employment Discrimination Complaint Form (PDF)
- Pregnancy Workers Fairness Act Packet (PDF)
- Religious Accommodation Request Form (PDF)
- Workplace Modification Request (PDF)
Benefits / Insurance
- Annuity Benefit Election Form (SBS) (Empower Retirement)
- Beneficiary Forms
- Designation of Beneficiary for Unpaid Compensation (PDF)
- GGU Health Trust Notification Form
- GGU Health Trust Insurance Deferral Form
- LTC Health Trust Notification Form (PDF)
- SBS Annuity Plan Beneficiary Form (Empower Retirement)
- SBS Optional Benefits Beneficiary Form (Life, AD&D, Survivor) (PDF)
- SBS/AlaskaCare Enrollment Packet
Employee Work Schedule
- Alternate Work Week ACOA
- Alternate Work Week CEA
- Alternate Work Week GGU
- Alternate Work Week LTC
- Alternate Work Week LTC Agreement 1 (4 Day) (PDF)
- Alternate Work Week LTC Schedule 1 (4 Day) (PDF)
- Alternate Work Week LTC Agreement 2 (9 Day) (PDF)
- Alternate Work Week LTC Schedule 2 (9 Day) (PDF)
- Alternate Work Week LTC Agreement 3 (7 on / 7 off) (PDF)
- Alternate Work Week LTC Schedule 3 (7 on / 7 off) (PDF)
- Alternate Work Week LTC Agreement 4 (14 on / 14 off) (PDF)
- Alternate Work Week LTC Schedule 4 (14 on / 14 off) (PDF)
- Alternate Work Week SU
- Flex Time: CEA Agreement (PDF)
- Flex Time: GGU Agreement (PDF)
- Flex Time: SU Agreement (PDF)
- Flex Time Tracking: CEA (XLSX)
- Flex Time Tracking: GGU (XLSX)
- Flex Time Tracking: SU (XLSX)
- Floating Holiday Agreements
- Timesheets
- Telework
Ethics
- Ethics Disclosure: Confidential Notification of Potential Violation (PDF)
- Ethics Disclosure: Grants/Contracts/Leases/Loans Notification (PDF)
- Ethics Disclosure: Notification of Receipt of Gift from Another Government (PDF)
- Ethics Disclosure: Notification of Receipt of Gift (PDF)
- Ethics Disclosure: Outside Employment or Services (PDF)
Layoff / Separation
- Conditions of Employment Upon Return From Layoff for SU and GGU Employees (DOCX)
- DCP Distribution / Direct Rollover Request (Empower Retirement)
- Employee Clearance Form (PDF)
- Exit Survey
- Layoff Information Sheets
- Separating Employee Health Insurance Notice (PDF)
- Terminal Leave Payoff Tax Option Form (PDF)
Leave & Pay
- Application for COLD and Certification of Residency (PDF)
- Direct Deposit Authorization - Payroll (PDF)
- Direct Deposit Authorization - Per Diem & Reimbursement (PDF)
- Family Leave Information
- Conditional Family Leave Notification (PDF)
- Your Rights Under FMLA/AFLA (PDF)
- Certification of Health Care Provider for Employee (PDF)
- Certification of Health Care Provider for Family (PDF)
- Certification of Serious Injury or Illness of a Covered Service Member (PDF)
- Certification of Qualifying Exigency (PDF)
- Frequently Asked Questions (PDF)
- Leave Cash-In
- Leave Slip, Electronic (XLSX)
- Leave Transmittal Individual (XLSX)
- Leave Transmittal Group (XLSX)
- Military Leave Benefit Election
- Net Pay Estimator (XLS)
- Notice of Pay Problem
- Seasonal Employee Leave Retention Form GGU/LTC/SU
- Travel Questionnaire (PDF)
- Warrant Status Change Request (PDF)
New Hire / Employee Information
- Address Update IRIS ESS
- Contact Employee Call Center for help
- Alcohol and Drug Free Workplace Act (PDF)
- APOC Filing Information (PDF)
- CDL Policy Acknowledgement Form (PDF)
- Confirmation of Completion of Paperless Pre-hire Forms (PDF)
- Emergency Contact Update IRIS ESS
- Contact Employee Call Center for help
- Employee Affidavit Oath of Office (PDF)
- Employee Eligibility Verification (I-9) (PDF)
- Equal Employment Opportunity Survey (PDF)
- Firearm Certification New Hire (PDF)
- Firearm Certification Volunteer (PDF)
- Social Security Form SSA-1945 (PDF)
- Social Security Verification Authorization (DOCX)
- Statewide Policy Acknowledgement Form (PDF)
- Family and Medical Leave Act (PDF)
- Administrative Order 75 - EEO Policy
- Administrative Order 81 - Harassment Policy
- Administrative Order 129 - ADA Policy
- Administrative Order 195 - Diversity Policy
- Business Use/Acceptable Use ISP-172 (Personal Use of Office Technology Policy) (PDF)
- State of Alaska Ethics Information for Public Employees (AS 39.52)
- Policy on Seat Belts (AO 85)
- Effects of Violations of Federal or State Law (2 AAC 07.416)
- Union Notification for ASEA (GGU) (PDF)
- Union Notification Information (PDF)
- W4 Employee's Withholding Allowance Certificate (PDF)
Position / Class Studies
Class Studies
Position
Recruitment
- Advanced Step Placement Worksheet - Analysis (DOC)
- Certification of Employment as a Commercial Motor Vehicle Operator (PDF)
- Drug and Alcohol Test Authorization (PDF)
- LTC Hire Checklist (PDF)
- LTC Hire Guidelines (PDF)
- LTC Request for Referral (PDF / Word)
- Nepotism Waiver (PDF)
- Pre-Employment Certification (PDF)
- Residency Affidavit (DOCX)
- Work Permit (PDF)
- Workplace Alaska Certification Form (DOCX)
Retirement
- DCP Distribution / Direct Rollover Request (Empower Retirement)
- Deferred Compensation Plan Information
- PERS
- PERS (Public Employees' Retirement System) Information
- PERS Defined Contribution Retirement Plan Beneficiary Designation (Tier IV) (Empower Retirement)
- PERS Verification of Salary (PDF)
- PERS Verification of Service (PDF)
- PERS Temporary Service Verification / Claim (PDF)
- PERS/TRS Defined Benefit Retirement Plan Beneficiary Designation (PERS Tier I, II, III / TRS I, II) (PDF)
- PERS/TRS Refund Election
- TRS
Supervisor
- Performance Management in AspireAlaska
- Personnel Action Request Form (PARF) (PDF / Excel)
- State Employee Identification Card Application
Supervisor Checklist- Replaced by Employee Required Document Checklists- Supervisors Guide to a New Employee Orientation (DOC)
Records & User Access
Workers' Compensation
- Notice to Employee - Workers' Compensation (PDF)
- Employee / Employer Report of Occupational Injury Portal
- Supervisor Accident Investigation Report (PDF) (SOA Login)
- Alaska Marine Highways Specific Forms
Alphabetical Listing
Select the letter to view forms.
A
- ADA Reasonable Accommodation Department Review and Action Log (PDF)
- ADA Reasonable Accommodation Packet (PDF)
- ADA State Policy Poster
- ADA Temporary restricted duty request (PDF)
- Address Update IRIS ESS
- Contact Employee Call Center for help
- Advanced Step Placement Worksheet - Analysis (DOC)
- Alcohol and Drug Free Workplace Act (PDF)
- ALDER User Affidavit and Instructions (PDF)
- Alternate Work Week ACOA
- Alternate Work Week CEA
- Alternate Work Week GGU
- Alternate Work Week LTC
- Alternate Work Week LTC Agreement 1 (4 Day) (PDF)
- Alternate Work Week LTC Schedule 1 (4 Day) (PDF)
- Alternate Work Week LTC Agreement 2 (9 Day) (PDF)
- Alternate Work Week LTC Schedule 2 (9 Day) (PDF)
- Alternate Work Week LTC Agreement 3 (7 on / 7 off) (PDF)
- Alternate Work Week LTC Schedule 3 (7 on / 7 off) (PDF)
- Alternate Work Week LTC Agreement 4 (14 on / 14 off) (PDF)
- Alternate Work Week LTC Schedule 4 (14 on / 14 off) (PDF)
- Alternate Work Week SU
- Annuity Benefit Election Form (SBS) (Empower Retirement)
- APOC Filing Information (PDF)
- Application for COLD and Certification of Residency (PDF)
- Authorization to Release Confidential Employee Records (PDF)
B
C
D
- DCP Distribution / Direct Rollover Request (Empower Retirement)
- Deferred Compensation Plan Information
- Designation of Beneficiary for Unpaid Compensation (PDF)
- Direct Deposit Authorization - Payroll (PDF)
- Direct Deposit Authorization - Per Diem & Reimbursement (PDF)
- Drug and Alcohol Test Authorization (PDF)
E
- Emergency Contact Update IRIS ESS
- Contact Employee Call Center for help
- Employee Affidavit Oath of Office (PDF)
- Employee Clearance Form (PDF)
- Employee Eligibility Verification (I-9) (PDF)
- Employee Records - Business Access Request & Authorization (PDF)
- Employment Discrimination Complaint Form (PDF)
- Equal Employment Opportunity Survey (PDF)
- Ethics Disclosure: Confidential Notification of Potential Violation (PDF)
- Ethics Disclosure: Grants/Contracts/Leases/Loans Notification (PDF)
- Ethics Disclosure: Notification of Receipt of Gift from Another Government (PDF)
- Ethics Disclosure: Notification of Receipt of Gift (PDF)
- Ethics Disclosure: Outside Employment or Services (PDF)
- Exempt Position, Request to Establish/Modify (docx)
- Exit Survey
F
- Family Leave Information
- Conditional Family Leave Notification (PDF)
- Your Rights Under FMLA/AFLA (PDF)
- Certification of Health Care Provider for Employee (PDF)
- Certification of Health Care Provider for Family (PDF)
- Certification of Serious Injury or Illness of a Covered Service Member (PDF)
- Certification of Qualifying Exigency (PDF)
- Frequently Asked Questions (PDF)
- Firearm Certification New Hire (PDF)
- Firearm Certification Volunteer (PDF)
- Flex Time: CEA Agreement (PDF)
- Flex Time: GGU Agreement (PDF)
- Flex Time: SU Agreement (PDF)
- Flex Time Tracking: CEA (XLSX)
- Flex Time Tracking: GGU (XLSX)
- Flex Time Tracking: SU (XLSX)
- Flexible Staffing Plan Worksheet (DOCX)
- Floating Holiday Agreements
G
H/I
L
- Layoff Information Sheets
- Leave Cash-In
- Leave Slip, Electronic (XLSX)
- Leave Transmittal Individual (XLSX)
- Leave Transmittal Group (XLSX)
- LTC Health Trust Notification Form (PDF)
- LTC Hire Checklist (DOC)
- LTC Hire Guidelines (PDF)
- LTC Request for Referral (PDF / Word)
M/N/O
- Maintenance Request Form (DOCX)
- Military Leave Benefit Election
- Nepotism Waiver (PDF)
- Net Pay Estimator (XLS)
- Non Permanent Position, Request to Modify (docx)
- Notice of Pay Problem
- OPD Submission Checklist PDF / DOCX
P
- Performance Management in AspireAlaska
- PERS Defined Contribution Retirement Plan Beneficiary Designation (Tier IV) (Empower Retirement)
- PERS Verification of Salary (PDF)
- PERS Verification of Service (PDF)
- PERS Temporary Service Verification / Claim (PDF)
- PERS/TRS Defined Benefit Retirement Plan Beneficiary Designation (PERS Tier I, II, III / TRS I, II) (PDF)
- PERS/TRS Refund Election
- Personnel Action Request Form (PARF) (PDF / Excel)
- Position Description - Limited Use Only (DOCX)
- Pre-Employment Certification (PDF)
- Pregnancy Workers Fairness Act Packet (PDF)
- Public Employees' Retirement System (PERS) Information
R/S
- Rater's Guide (PDF)
- Religious Accommodation Request Form (PDF)
- Residency Affidavit (DOCX)
- SBS Annuity Plan Beneficiary Form (Empower Retirement)
- SBS Optional Benefits Beneficiary Form (Life, AD&D, Survivor) (PDF)
- SBS/AlaskaCare Enrollment Packet
- Seasonal Employee Leave Retention Form GGU/LTC/SU (PDF)
- Separating Employee Health Insurance Notice (PDF)
- Social Security Form SSA-1945 (PDF)
- Social Security Verification Authorization (DOCX)
- State Employee Identification Card Application
- Statewide Policy Acknowledgement Form (PDF)
- Family and Medical Leave Act (PDF)
- Administrative Order 75 - EEO Policy
- Administrative Order 81 - Harassment Policy
- Administrative Order 129 - ADA Policy
- Administrative Order 195 - Diversity Policy
- Business Use/Acceptable Use ISP-172 (Personal Use of Office Technology Policy) (PDF)
- State of Alaska Ethics Information for Public Employees (AS 39.52)
- Policy on Seat Belts (AO 85)
- Effects of Violations of Federal or State Law (2 AAC 07.416)
Supervisor Checklist- Replaced by Employee Required Document Checklists- Supervisors Guide to a New Employee Orientation (DOC)
T
U/W
- Union Notification for ASEA (GGU) (PDF)
- Union Notification Information (PDF)
- W4 Employee's Withholding Allowance Certificate (PDF)
- Warrant Status Change Request (PDF)
- Work Permit (PDF)
- Workplace Alaska Certification Form (DOCX)
- Workplace Modification Request (PDF)
- Workers' Compensation
- Notice to Employee - Workers' Compensation (PDF)
- Employee / Employer Report of Occupational Injury Portal
- Supervisor Accident Investigation Report (PDF) (SOA Login)
- Division of Marine Highways Accident/Illness Report (PDF) (SOA Login)
- Marine Highways Accident Report (Vehicle) (PDF) (SOA Login)
Alaska Marine Highways Specific Forms