Payroll
Leave Cash-In
Contents
- Introduction
- Leave Cash-In Request Process
- Helpful Information
- Bargaining Unit Restrictions
- Leave Cash-In Request Example and Field Explanations
- Contact Information
Introduction
State of Alaska employees may request that accrued personal leave hours are paid out monetarily via a Leave Cash-In. Certain restrictions apply for Leave Cash-In requests as defined in the Collective Bargaining Agreement for each bargaining unit. See table below for specific bargaining unit restrictions.
Leave Cash-In Request Process
- Leave Cash-In Request Form
- Adobe Acrobat format [PDF] - this form must be downloaded and opened in Adobe Acrobat or Adobe Reader.
- Microsoft Excel format [XLSX]
| Department/Branch | How to submit a leave cash-in request |
|---|---|
Executive Branch, including the Departments of:
|
Leave cash-in requests for Executive Branch employees, with the exception of the Office of the Governor should be submitted using the Leave Cash-In Request Form via email to DOF Payroll Services at doa.dof.leave.cashin@alaska.gov. The cutoff to request a leave cash-in is the Tuesday after the pay period end date to allow for sufficient processing time prior to the pay day on the next week's pay day, DOF Payroll Services will then process the request within two (2) pay periods of receipt of a request.
|
| Alaska Marine Highway System (AMHS) Marine Vessel Employees | AMHS vessel employees please submit your leave cash-in request to your DOT AMHS Payroll Staff at amhspayrollsupport@alaska.gov. |
| Office of the Governor | Employees of the Office of the Governor: do not use this form, instead please submit your leave cash-in requests using the standard leave slip to your Department Payroll Office. |
Legislative Branch, including:
|
Please submit your Leave Cash-In Request Form to the Alaska Legislature HR staff at PersonnelGroup@akleg.gov. Questions about the Leave Cash-In process can be sent via email to this address or you may call HR at (907) 465-3854. Division of Legislative Audit employees should contact their agency's payroll contact with leave cash-in requests. |
Alaska Court System, including:
|
Please use the form for Court System employees found on the ACS Intranet. This form should be submitted via email to your payroll contact or to hrtimesheets@akcourts.gov. |
Helpful Information
- Leave Cash-In requests are processed at the pay rate associated with the first day of the pay period the Leave Cash-In is processed unless the employee is a “Cash Value” employee in which leave rates are based on the pay rate at which the leave was earned.
- Currently all non-covered employees and ASEA (GGU) employees hired into leave accruing positions after 07/01/2013 are considered Cash Value employees.
- Current leave balances are available in the Employee Self Service (ESS) application. Employees can find Leave Balances by selecting the Time and Leave Quick Link on the Employee homepage, on the Time and Leave page, select the View Leave Balance option from the carousel at the top of the page.
- Calculations of Leave Cash Value can also be found on this page in ESS. An instructional video for the Leave Cash Value Calculator can be found in AspireAlaska. Employees may also refer to the Leave Cash-In Calculator (LCAL) Map [PDF SOA Only].
Bargaining Unit Restrictions
| Bargaining Unit | Bargaining Unit Description (Code) | Cash-In Limit Per Year | Minimum Leave Balance Required to Retain |
|---|---|---|---|
| ACOA | Alaska Correctional Officers Association (GC) | 6 | 84 Hours |
| APEA | Alaska Public Employees Association - Supervisory Unit (SU) | 6 | 40 Hours |
| ASEA | Alaska State Employees Association - General Government Unit (37.5 Hr) (GG/GP) | 6 | 37.5 Hours |
| ASEA | Alaska State Employees Association - General Government Unit (40 Hr) (GY/GZ) | 6 | 40 Hours |
| AVTECTA | Alaska Vocational Technical Center - Teacher's Unit (TA) | - | 37.5 Hours |
| CEA | Confidential Employees Association (KK) | - | 40 Hours |
| EX/PX | Executive Branch Exempt/Partially Exempt Employees (EX/PX) | 6 | 37.5 Hours |
| IBU | Inland Boatmen's Union (MM) | 6 | 12 Hours |
| LTC | Public Employees Local 71 - Labor Trades and Crafts Unit (LL) | - | 40 Hours |
| MEBA | Marine Engineers Beneficial Association (BB) | 6 | 168 Hours |
| MMP | International Organization of Masters, Mates, and Pilots (CC) | - | Required to have at least 168 Hours at the time of cash-in. |
| PSEA | Public Safety Employees Association (AA/AP) | 6 | 40 Hours |
| TEAME | Teachers Education Association of Mt. Edgecumbe (TM) | 4 | 5 Days |
Leave Cash-In Request Example and Field Explanations
Required fields are shown in red with an asterisk*.
- 1 Employee's Name*
- Print the Employee’s Name (legal name) who is requesting a leave cash-in.
- 2 Bargaining Unit *
- Select the code for employee's Bargaining Unit.
Code Bargaining Unit AA/AP Public Safety Employees Association BB Marine Engineers Beneficial Association CC International Organization of Masters, Mates, and Pilots EX Exempt GC Alaska Correctional Officers Association / Correctional Officers Unit GG/GP Alaska State Employees Association / General Government Unit KK Confidential Employees Association LL Labor, Trades and Crafts Unit MM Inlandboatmen’s Union of Pacific Alaska Region PX Partially Exempt SS Alaska Public Employees Association / Supervisory Unit TA Alaska Vocational Technical Center Teacher’s Unit TM Teacher’s Education Association of Mt. Edgecumbe XA Alaska Aerospace Corporation XE Partially Exempt / Postsecondary Education XJ Judicial Branch XL Legislative Branch - 3 Dept No* (Department Number)
- Select the number code for the employee's home department.
Code Department 02-DOA Administration 03-LAW Law 04-DOR Revenue 05-EED Education & Early Development 07-DOL Labor & Workforce Development 08-CED Commerce, Community, and Economic Development 09-MVA Military & Veterans Affairs 10-DNR Natural Resources 11-DFG Fish & Game 12-DPS Public Safety 16-DOH Health 18-DEC Environmental Conservation 20-DOC Corrections 25-DOT Transportation and Public Facilities 26-FCS Family and Community Services 30-LEG Legislature - 4 Employee ID Number*
- Enter the employee's six-digit Employee ID number.
- 5 No. (Number) of Hours Requested for Leave Cash-In (HH:MM)*
- Enter the TOTAL number of hours requested for leave cash-in in HH:MM.
- 6 Leave Type*
- Select the leave type for which the leave cash-in is requested. This list will be filtered based on the BU selected in Box 2 above.
- 7 Comments
- Enter any comments or information that may be helpful for staff who are processing the request.
- Employee's Email Address
- Enter the employee's work email address.
- 9 Employee Signature*
- Sign and date the form to approve the leave cash-in request. If the employee is submitting the request via email directly to DOF Payroll Services, a signature is not required.
Contact Information
Executive Branch employees may contact the Employee Call Center with any additional questions that you may have. The Employee Call Center can be reached at (907) 465-3009 or EmployeeCallCenter@alaska.gov.
NOTE: Alaska Marine Highway Vessel employees should contact their DOT&PF Payroll contact with additional questions at (907) 465-8995.
Office of the Governor, Alaska State Legislature, and Alaska Court System employees should contact their agency's payroll contact for assistance.