State of Alaska, Department of Administration, Division of Personnel and Labor Relations

Employee Form Packets


Board and Commission Members Hire Packet

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Reminder: In accordance with AS 39.50.020, members of certain boards and commissions and other “public officials” as defined under AS 39.50.200 are required to file a Public Official Financial Disclosure (POFD) within 30 days of appointment.

Form Requirement
Acknowledgment Form (PDF) Mandatory
IRIS HRM Address Authorization (PDF) Mandatory
Alaska Supplemental Annuity Plan Beneficiary Designation (PDF) Mandatory
Attendance Sheet (PDF) Mandatory
Designation of Beneficiary for Unpaid Compensation (PDF) Mandatory
Employment Eligibility Verification (I-9) (PDF) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Social Security Form (SSA-1945) (PDF) Mandatory
W-4 Form (Employee Withholding Allowance Certificate) (PDF) Mandatory
Payroll Direct Deposit Form (PDF) Optional

Board and Commission Members Separation Packet

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Reminder: In accordance with AS 39.50.020, members of certain boards and commissions and other “public officials” as defined under AS 39.50.200 are required to file a final Public Official Financial Disclosure (POFD) within 90 days of leaving state service.

Form Requirement
Attendance Sheet(PDF) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
IRIS HRM Address Authorization (PDF) Optional
SBS-Annuity Withdrawal Form (PDF) Optional

Current State Employee Position Change (Transfer, etc.)

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Form Requirement
Confidentiality of Information Acknowledgement Form (PDF) Mandatory
Drug Free Workplace Act (PDF) Mandatory
IRIS HRM Employee Affidavit Oath of Office and Emergency Contacts (PDF) Mandatory
IRIS HRM Emergency Contacts (PDF) Mandatory
Employment Clearance Form (PDF) Mandatory
Ethics Disclosure: Outside Employment or Services Notification (if applicable) (PDF) Mandatory
GGU Health Trust Notification Form (BU Change to or from GGU) Mandatory
LTC Health Trust Notification Form (BU change to or from LTC) (PDF) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Pre-Employment Certification Form (PDF) Mandatory
Statewide Policy Acknowledgement Form (PDF)

Statewide Policies

The following are the Administrative Orders that you are required to read. The Acknowledgement form needs to be printed and signed, acknowledging that the employee has read the information.

 Mandatory
Union Notification Form (BU Change) (Print and Sign) (PDF) OR Union Notification for ASEA (GGU) (PDF) Mandatory
IRIS HRM Address Authorization (PDF) Optional
Basic Life and AD&D Insurance Beneficiary Designation Form (PDF) Optional
Beneficiary Forms (PERS/TRS/Deferred Comp/SBS-Health/Optional Benefits)
(includes "Designation of Beneficiary for Unpaid Compensation")		 Optional
Payroll Direct Deposit Form (PDF) Optional
SBS/AlaskaCare Enrollment Information - ENROLL NOW (Enrollment is only available online) Optional
Supervisor Checklist / Current Employee Forms (PDF) Optional
Supervisor Guide to New Employee Orientation Optional
W-4 Form (Employee Withholding Allowance Certificate) Optional

Exempt and Partially Exempt (EX and PX) Hiring Packet

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Reminder: In accordance with AS 39.50.020, members of certain boards and commissions and other “public officials” as defined under AS 39.50.200 are required to file a Public Official Financial Disclosure (POFD) within 30 days of appointment.

Form Requirement
IRIS HRM Address Authorization (PDF) Mandatory
Alaska Supplemental Annuity Plan Beneficiary Designation (PDF) Mandatory
Basic Life and AD&D Insurance Beneficiary Designation Form (PDF) Mandatory
Confidentiality of Information Acknowledgement Form (PDF) Mandatory

Defined Contribution or Defined Benefits Retirement Plan Beneficiary Designation Form (PERS/TRS)

Complete instructions are on these forms; verify that percentage total equals 100%. Employee signature/date and witness signature/date required. The completed forms must be forwarded to R&B to be considered a valid designation.

PERS Tier IV / TRS Tier III employees complete the following forms if first appointed to a PERS/TRS position on or after 07/01/06.

or

PERS Tier I/II/III / TRS Tier I/II employees appointed to a PERS/TRS position prior to 07/01/06 complete the following form:

 Mandatory
Designation of Beneficiary For Unpaid Compensation (PDF) Mandatory
Drug-free Workplace Act (PDF) Mandatory
IRIS HRM Employee Affidavit Oath of Office and Emergency Contacts (PDF) Mandatory
IRIS HRM Emergency Contacts (PDF) Mandatory
Employee Eligibility Verification (I-9) (PDF) Mandatory
Equal Employment Opportunity Survey (PDF) Mandatory
Ethics Disclosure: Outside Employment or Services Notification (PDF) (if applicable) Mandatory
Nepotism Waiver (PDF) (if applicable) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Post Hire Questionnaire for Second Injury Fund Qualification Mandatory
Pre-Employment Certification Form (PDF) Mandatory
Prior Service Verification (PDF) (if applicable) Mandatory
SBS/AlaskaCare Enrollment Information - ENROLL NOW (Enrollment is only available online) Mandatory
Social Security Form (SSA-1945) (PDF) Mandatory
W-4 Form (Employee Tax Withholding Allowance Certificate) (PDF) Mandatory
Statewide Policy Acknowledgement Form (PDF)

Statewide Policies

The following are the Administrative Orders that you are required to read. The Acknowledgement form needs to be printed and signed, acknowledging that the employee has read the information.

 Mandatory
Deferred Compensation Plan (Enrollment and Beneficiary Designation Forms) Optional
Payroll Direct Deposit Form Optional
Select Life and AD&D Insurance Beneficiary Designation Form (PDF) Optional
Voluntary Supplemental Life and AD&D Insurance Beneficiary Designation Form (PDF) Optional

GGU Separating (Leaving State Employment or Retiring)

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Form Requirement
Checkoff List for Separating Employees (PDF) Mandatory
Employment Clearance Form (PDF) Mandatory
GGU Health Trust Notification Form (PDF) (to notify Health Trust of separation from employment) Mandatory
Leaving State Employment Information Mandatory
Letter of Resignation Mandatory
Performance Evaluation (DOC) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Separating Employee Health Insurance Notice (PDF) Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
Exit Survey Optional
PERS / TRS / Deferred Comp Refund Election Forms Optional
SBS/Annuity Benefit Withdrawal Form (PDF) Optional
Terminal Leave Payoff Tax Option Form (PDF) (25% Flat Tax Option) Optional
TRS Claim and Verification of Unused Sick Leave Credit (if retiring) Optional
W-4P Form (Withholding Certificate for Pension or Annuity Payments) Optional

IBU Separating (Leaving State Employment or Retiring)

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Form Requirement
Checkoff List for Separating Employees (PDF) Mandatory
Employment Clearance Form (PDF) Mandatory
IBU Separation Cover Letter (PDF) Mandatory
Leaving State Employment Information Mandatory
Letter of Resignation Mandatory
Performance Evaluation (DOC) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Separating Employee Health Insurance Notice (PDF) Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
COBRA Health Continuation Information for AlaskaCare Optional
Exit Survey Optional
PERS / TRS / Deferred Comp Refund Election Forms Optional
SBS/Annuity Benefit Withdrawal Form (PDF) Optional
Terminal Leave Payoff Tax Option Form (PDF) (25% Flat Tax Option) Optional
W-4P Form (Withholding Certificate for Pension or Annuity Payments) Optional

KK Separating (Leaving State Employment or Retiring)

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Form Requirement
Checkoff List for Separating Employees (PDF) Mandatory
Employment Clearance Form (PDF) Mandatory
Leaving State Employment Information Mandatory
Letter of Resignation Mandatory
Performance Evaluation (DOC) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Separating Employee Health Insurance Notice (PDF) Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
COBRA Health Continuation Information for AlaskaCare Optional
Exit Survey Optional
PERS / TRS / Deferred Comp Refund Election Forms Optional
SBS/Annuity Benefit Withdrawal Form (PDF) Optional
Terminal Leave Payoff Tax Option Form (PDF) (25% Flat Tax Option) Optional
W-4P Form (Withholding Certificate for Pension or Annuity Payments) Optional

LTC Separating (Leaving State Employment or Retiring)

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Form Requirement
Checkoff List for Separating Employees (PDF) Mandatory
Employment Clearance Form (PDF) Mandatory
Leaving State Employment Information Mandatory
Letter of Resignation Mandatory
Performance Evaluation (DOC) Mandatory
LTC Health Trust Notification Form (PDF) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Separating Employee Health Insurance Notice (PDF) Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
Exit Survey Optional
PERS / TRS / Deferred Comp Refund Election Forms Optional
SBS/Annuity Benefit Withdrawal Form (PDF) Optional
Terminal Leave Payoff Tax Option Form (PDF) (25% Flat Tax Option) Optional
W-4P Form (Withholding Certificate for Pension or Annuity Payments) Optional

MEBA Separating (Leaving State Employment or Retiring)

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Form Requirement
Checkoff List for Separating Employees (PDF) Mandatory
Employment Clearance Form (PDF) Mandatory
Leaving State Employment Information Mandatory
Letter of Resignation Mandatory
MEBA Separation Cover Letter (PDF) Mandatory
Performance Evaluation (DOC) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Separating Employee Health Insurance Notice (PDF) Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
COBRA Health Continuation Information for AlaskaCare Optional
Exit Survey Optional
SBS/Annuity Benefit Withdrawal Form (PDF) Optional
Terminal Leave Payoff Tax Option Form (PDF) (25% Flat Tax Option) Optional
W-4P Form (Withholding Certificate for Pension or Annuity Payments) Optional

MMP Separating (Leaving State Employment or Retiring)

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Form Requirement
Checkoff List for Separating Employees (PDF) Mandatory
Employment Clearance Form (PDF) Mandatory
Leaving State Employment Information Mandatory
Letter of Resignation Mandatory
MMP Separation Cover Letter (PDF) Mandatory
Performance Evaluation (DOC) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Separating Employee Health Insurance Notice (PDF) Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
Exit Survey Optional
PERS / TRS / Deferred Comp Refund Election Forms Optional
SBS/Annuity Benefit Withdrawal Form (PDF) Optional
Terminal Leave Payoff Tax Option Form (PDF) (25% Flat Tax Option) Optional
W-4P Form (Withholding Certificate for Pension or Annuity Payments) Optional

PSEA Separating (Leaving State Employment or Retiring)

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Form Requirement
Checkoff List for Separating Employees (PDF) Mandatory
Employment Clearance Form (PDF) Mandatory
Leaving State Employment Information Mandatory
Letter of Resignation Mandatory
Performance Evaluation (DOC) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Separating Employee Health Insurance Notice (PDF) Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
Exit Survey Optional
PERS / TRS / Deferred Comp Refund Election Forms Optional
SBS/Annuity Benefit Withdrawal Form (PDF) Optional
Terminal Leave Payoff Tax Option Form (PDF) (25% Flat Tax Option) Optional
W-4P Form (Withholding Certificate for Pension or Annuity Payments) Optional

Exempt and Partially Exempt (EX and PX) Separating (Leaving State Employment or Retiring)

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Reminder: In accordance with AS 39.50.020, members of certain boards and commissions and other “public officials” as defined under AS 39.50.200 are required to file a final Public Official Financial Disclosure (POFD) within 90 days of leaving state service.

Form Requirement
Checkoff List for Separating Employees (PDF) Mandatory
Employment Clearance Form (PDF) Mandatory
Leaving State Employment Information Mandatory
Letter of Resignation Mandatory
Performance Evaluation (DOC) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Separating Employee Health Insurance Notice (PDF) Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
COBRA Health Continuation Information for AlaskaCare Optional
Exit Survey Optional
PERS / TRS / Deferred Comp Refund Election Forms Optional
SBS/Annuity Benefit Withdrawal Form (PDF) Optional
Terminal Leave Payoff Tax Option Form (PDF) (25% Flat Tax Option) Optional
TRS Claim and Verification of Unused Sick Leave Credit (PDF) (if retiring) Optional
W-4P Form (Withholding Certificate for Pension or Annuity Payments) Optional

SU Separating (Leaving State Employment or Retiring)

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Form Requirement
Checkoff List for Separating Employees (PDF) Mandatory
Employment Clearance Form (PDF) Mandatory
Leaving State Employment Information Mandatory
Letter of Resignation Mandatory
Performance Evaluation (DOC) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Separating Employee Health Insurance Notice (PDF) Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
COBRA Health Continuation Information for AlaskaCare Optional
Exit Survey Optional
PERS / TRS / Deferred Comp Refund Election Forms Optional
SBS/Annuity Benefit Withdrawal Form (PDF) Optional
Terminal Leave Payoff Tax Option Form (PDF) (25% Flat Tax Option) Optional
TRS Claim and Verification of Unused Sick Leave Credit (PDF) (if retiring) Optional
W-4P Form (Withholding Certificate for Pension or Annuity Payments) Optional

Transfer out of Dept

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Form Requirement
Employment Clearance Form (PDF) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Timesheet Mandatory
Exit Survey Optional
Letter of Resignation Optional

Long Term Non Perm Separating (Leaving State Employment or Retiring)

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Form Requirement
Checkoff List for Separating Employees (PDF) Mandatory
Employment Clearance Form (PDF) Mandatory
GGU Health Trust Notification Form (PDF) (to notify Health Trust of separation from employment) (GGU Only) Mandatory
Leaving State Employment Information Mandatory
Letter of Resignation Mandatory
Performance Evaluation (DOC) Mandatory
LTC Health Trust Notification Form (PDF) (LTC Only) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Separating Employee Health Insurance Notice (PDF) Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
COBRA Health Continuation Information for AlaskaCare Optional
Exit Survey Optional
SBS/Annuity Benefit Withdrawal Form (PDF) Optional
Terminal Leave Payoff Tax Option Form (PDF) (25% Flat Tax Option) Optional
TRS Claim and Verification of Unused Sick Leave Credit (PDF) (if retiring) Optional
W-4P Form (Withholding Certificate for Pension or Annuity Payments) Optional

Short Term Non Perm Separating (Leaving State Employment or Retiring)

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Form Requirement
Checkoff List for Separating Employees (PDF) Mandatory
Employment Clearance Form (PDF) Mandatory
Leaving State Employment Information Mandatory
Letter of Resignation Mandatory
Performance Evaluation (DOC) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
Exit Survey Optional
SBS/Annuity Benefit Withdrawal Form (PDF) Optional
W-4P Form (Withholding Certificate for Pension or Annuity Payments) Optional

To Seasonal Leave Without Pay

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Form Requirement
Employment Clearance Form (PDF) Mandatory
GGU Health Trust Notification Form (PDF) (to notify Health Trust of separation from employment) (GGU Only) Mandatory
LTC Health Trust Notification Form (PDF) (LTC Only) Mandatory
Performance Evaluation (DOC) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Seasonal Employee Leave Retention GGU/LTC/SU (PDF) Mandatory
Separating Employee Health Insurance Notice (PDF) Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
Basic & Select Life Insurance Enrollment Form or Change Form (PDF) Optional
Beneficiary Forms (PERS/TRS/Deferred Comp/SBS-Health and Optional Benefits) Optional
Deferred Compensation and other changes Optional
Designation of Beneficiary for Unpaid Compensation Optional

Return From Seasonal Leave Without Pay

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Form Requirement
GGU Health Trust Notification Form (PDF) (to notify Health Trust of separation from employment) (GGU Only) Mandatory
LTC Health Trust Notification Form (PDF) (LTC Only) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
IRIS HRM Address Authorization (PDF) Optional
Basic & Select Life Insurance Enrollment or Change Form (PDF) Optional
Beneficiary Forms (PERS/TRS/Deferred Comp/SBS-Health and Optional Benefits)
(includes "Designation of Beneficiary for Unpaid Compensation")		 Optional
GGU Health Trust Insurance Deferral (PDF) (GGU Only) Optional
GGU Overtime/Compensatory Time Option Form (PDF) (GGU Only) Optional
Payroll Direct Deposit Form (PDF) Optional
SBS/AlaskaCare Enrollment Information - ENROLL NOW (Enrollment is only available online) Optional
Timesheet Optional
W-4 Form (Employee Withholding Allowance Certificate) (PDF) Optional

Status Change

(Marriage/Divorce/Birth of a Child/Employment Status Change/Name Change)

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Form Requirement
Marriage Certificate / Divorce Decree / Birth Certificate (whichever is applicable) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Social Security Card Application (Mandatory for Name Change Only) Mandatory
IRIS HRM Address Authorization (PDF) Optional
Basic & Select Life Insurance Enrollment or Change Form (PDF) Optional
Beneficiary Forms (PERS/TRS/Deferred Comp/SBS-Health and Optional Benefits)
(includes "Designation of Beneficiary for Unpaid Compensation")		 Optional
Deferred Compensation Plan Forms (DCP) Optional
IRIS HRM Employee Affidavit Oath of Office and Emergency Contacts (PDF) Optional
IRIS HRM Emergency Contacts (PDF) Optional
GGU Health Trust Notification Form (PDF) (to notify Health Trust of separation from employment) (GGU Only) Mandatory
LTC Health Trust Notification Form (PDF) (LTC Only) Mandatory
Payroll Direct Deposit Form Optional
SBS/AlaskaCare Enrollment Information - ENROLL NOW (Enrollment online only to add or update dependents (if applicable)) Optional
W-4 Form (Employee Withholding Allowance Certificate) (PDF) Optional

Family Medical Leave

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Form Requirement
Certification of Health Care Provider (PDF) Mandatory
Conditional Family Leave Notification (PDF) Mandatory
Your Rights Under the Family and Medical Leave Act of 1993 (PDF) Mandatory

Layoff

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Form Requirement
Conditions of Employment Upon Return From Layoff (GGU and SU) (DOC) Mandatory
Employment Clearance Form (PDF) Mandatory
GGU Health Trust Notification Form (PDF) (to notify Health Trust of separation from employment) (GGU Only) Mandatory
GGU Layoff Information Sheet (PDF) (GGU Only) Mandatory
LTC Health Trust Notification Form (PDF) (LTC Only) Mandatory
LTC Layoff Information Sheet (PDF) (LTC Only) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Separating Employee Health Insurance Notice Mandatory
SU Layoff Information Sheet (PDF) (SU Only) Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
SBS/Annuity Benefit Withdrawal Form (PDF) Optional
COBRA Health Continuation Information for AlaskaCare Optional
Exit Survey Optional
Leaving State Employment Information Optional

To Military Leave

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Form Requirement
Copy of Military Orders Mandatory
Employment Clearance Form (PDF) Mandatory
Military Leave Benefit Election Form (PDF) Mandatory
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
Beneficiary Forms (PERS/TRS/Deferred Comp/SBS-Health and Optional Benefits)
(includes "Designation of Beneficiary for Unpaid Compensation")		 Optional
W-4 Form (Employee Withholding Allowance Certificate) (PDF) Optional

Return from Military Leave

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Form Requirement
IRIS HRM Personnel Action Request Form (PARF) PDF/Excel Mandatory
Timesheet Mandatory
IRIS HRM Address Authorization (PDF) Optional
Beneficiary Forms (PERS/TRS/Deferred Comp/SBS-Health and Optional Benefits)
(includes "Designation of Beneficiary for Unpaid Compensation")		 Optional
Payroll Direct Deposit Form (PDF) Optional
W-4 Form (Employee Withholding Allowance Certificate) (PDF) Optional