Payroll
Donated Leave
Donating leave is the act of giving leave that you (donor) have accrued to another State employee (donee) who needs it for sick/medical leave reasons. Usually leave is donated for medical reasons when an employee is absent from work for an extended period of time. For additional information on donated leave refer to the Alaska Administrative Manual (AAM) 280.260 – 280.280 and applicable bargaining unit contracts.
Please note that requests to receive leave donations must be made with the employee's union.
Important Notes
- Leave Donations must be submitted to donatedleave@alaska.gov within the pay period for which the leave should be applied. Please refer to the Timekeeper Schedule to figure out timesheet due date for the pay period.
Exceptions:- Employees in the Alaska Correctional Officers Association (ACOA), the Alaska Vocational Technical Center Teacher’s Association (AVTECTA), and the Teacher’s Education Association of Mt. Edgecumbe (TEAME) should submit leave donations to their respective union.
- Employees in the Alaska Court System, Governor’s Office, Legislative Affairs and Legislative Audit departments should submit leave donations to their respective payroll contact within their department.
- Donated leave is intended to keep an employee in pay status when they exhaust all personal, annual/sick, and banked medical leave and is only used for medical leave purposes.
- For donated leave the leave slip must be signed and dated by the donor, but does not need supervisory approval or signature.
- Donations of leave must be submitted with a minimum of four (4) hours with any increase of hours rounded to the nearest half-hour (4:30, 5:00, 5:30, etc.). The following bargaining units allow a minimum donation of two (2) hours with any increase of hours rounded to the nearest half-hour (2:30, 3:00, 3:30, etc.): APEA (SU), ASEA (GGU), CEA, and LTC.
- Donated leave is considered confidential and therefore the names of those that donate leave to an employee will not be provided to them.
Donated Leave Slip Form Field Explanations
Required fields are shown in red with an asterisk*.
- 1 Employee Name*
- Print Employee’s Name (legal name) who is donating leave to another employee.
- 2 BU* (Bargaining Unit)
- Use the code for your specific Bargaining Unit.
Code Bargaining Unit GC Alaska Correctional Officers Association / Correctional Officers Unit SS Alaska Public Employees Association / Supervisory Unit GG/GP Alaska State Employees Association / General Government Unit TA Alaska Vocational Technical Center Teacher’s Unit KK Confidential Employees Association MM Inlandboatmen’s Union of Pacific Alaska Region CC International Organization of Masters, Mates, and Pilots LL Labor, Trades and Crafts Unit BB Marine Engineers Beneficial Association AA Public Safety Employees Association TM Teacher’s Education Association of Mt. Edgecumbe EX Exempt PX Partially Exempt - 3 Dept No* (Department Number)
- List the number code for your department.
Code Department 02 Administration 03 Law 04 Revenue 05 Education & Early Development 07 Labor and Workforce Development 08 Commerce, Community, and Economic Development 09 Military and Veterans Affairs 10 Natural Resources 11 Fish and Game 12 Public Safety 16 Health 18 Environmental Conservation 20 Corrections 25 Transportation and Public Facilities 26 Family and Community Services - 4 Employee I.D. Number*
- List your six digit Employee I.D. number.
- 5 Total Time (HH:MM)*
- Enter the TOTAL time for leave in HH:MM.
- 6 Explanation
- This area can be used to provide additional information concerning your leave donation.
- 7 Leave Donated To*
- List the donee, along with their Employee ID number (if known).
Note: The Explanation field can be used if additiona space is needed. - 8 Employee Signature*
- Sign and date the leave slip to approve the donation of your leave.
Sample Donated Leave Slip
Contact Information
Employee's current leave balances are available through the Employee Self Service application.
The Employee Call Center can assist with any additional questions that you may have. You may contact the Employee Call Center at (907) 465-3009 or EmployeeCallCenter@alaska.gov.
NOTE: Alaska Marine Highway Vessel employees should contact their Payroll Services contact with additional questions at (907) 465-8995.