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The following is a greeting given in one of the 20 indigenous languages recognized by the State of Alaska.

Ade’ ndadz dengit’a?
(Deg Xinag)
"Hello, how are you?"
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Administration / Finance / IRIS / References & Resources / HRM Users

IRIS Portal

References & Resources

IRIS Human Resource Management (HRM) Users


  

Category

  • General References
  • Job-Aids & References
  • Procedures & Guidance
  • Training Manuals
  • Video Tutorials

General References

Reference Documents
  • IRIS Advanced Information Sheet - Overview of General Changes [PDF]
  • IRIS Transactions Phases and Statuses [PDF]
  • Track Work In Progress Reference [PDF]
  • Recall from Worklist Reference [PDF]
  • Manager Worklist Job Aid [PDF]
  • IRIS Security and Workflow (Approval) Role Assignments [XLSM]

The IRIS Advanced Learning Series Video Tutorials are available online in the AspireAlaska Learning Management System. For questions about accessing AspireAlaska, please contact the AspireAlaska Help Desk at AspireAlaska@alaska.gov. Topics include:

  • General Navigation
  • Using Bookmarks
  • Customizing with Gears and Columns
  • Activity Folders and Pages
  • HRM Creating a Transaction

Job-Aids and References

Categories
  • General References
  • Employee Reimbusements (OTPAY)
  • Employee Self Service (ESS)
  • Manager Self Service (MSS)
  • Labor Distribution Profiles (LDP)
  • Payroll Information
  • Personnel Management
  • Position Management
  • Agency HR / Recruitment Services Guidance
  • Time & Attendance
  • Work Location (Contact Codes)
General References
  • Frequently Asked Questions [XLSX]
  • Terminology [PDF]
  • Common Page Codes [XLSX]
  • IRIS HRM Home Units [XLSX]
  • IRIS HRM Event Crosswalk to IRIS FIN Object Codes [XLSX]
  • Work Cycles Available in IRIS HRM [PDF]
Employee Reimbursements (OTPAY)
  • Creating an OTPAY for Move Reimbursements [PDF]
  • Creating an OTPAY for Non-Move Reimbursements [PDF]
  • Correcting Reportable Reimbursements [PDF]
  • Detail Report of OTPAY Documents Processed with Comments in IRIS HRM [XLSM] (SOA Only)
  • Navigating the Payroll Management (PAYM) Activity Folder for General Inquiries [PDF] (SOA Only)
  • OTPAY Map [PDF] (SOA Only)
Employee Self Service (ESS)
  • Employee Role User Guide
  • Navigation: Employee Self Service
  • Leave Cash-in Calculator
    • Leave Cash-in Calculator (LCAL) Map [PDF] (SOA Only)
  • Timesheet (TIMEI) Job-Aid [PDF]
  • Address (ADDR) Job-Aid [PDF]
  • IRIS Advanced Learning Series - Submitting a Time Sheet
    • Submitting a Timesheet (TIMEI) Job Aid [PDF]
  • Timesheet Interface (TADI) Job Aid [PDF]
Manager Self Service (MSS)
  • Navigation: Manager Self Service
Labor Distribution Profiles (LDP)
  • Labor Distribution Profile User Guide [PDF]
  • Transaction Map: Labor Distribution Profile Management (LDPM) [PDF]
  • Current LDPs with Chart of Account Details [XLSX]
  • Historical LDPs with Chart of Account Details [XLSX]
  • Positions with LDPs [XLSX]
Payroll Information
  • Overload Payment Generator (OPAY) Map [PDF] (SOA Only)
  • One-Time Deduction (OTDED) Map [PDF] (SOA Only(
  • Navigating the Payroll Management (PAYM) Activity Folder for General Inquiries [PDF] (SOA Only)
  • Looking up Employee Salary Information using the Employee Salary (QSAL) Inquiry [PDF] (SOA Only)
  • Electronic Listed Property (Device) Allowance Job-Aid [PDF] (SOA Only)
Personnel Management
  • Employee Address (ADDR) Map [PDF] (SOA ONLY)
  • Employee Attributes (ATTR) Map [PDF] (SOA ONLY)
  • Personnel Action Reason Codes [XLSX]
  • Employee Status Maintenance (ESMT) Map [PDF] (SOA Only)
  • Position Manager (POSM) Activity Folder [PDF] (SOA ONLY)
  • Lookup an Employee using the Employee Verification (QVER) Inquiry [PDF] (SOA Only)
  • Lookup Employee-Related Information using the Employee Profile Management (EPM) Activity Folder [PDF] (SOA Only)
  • Task Assignment (TSKA) Job Aid [PDF] (SOA Only)
Position Management
  • Position Action Reason Codes [XLSX]
  • Lookup Position Information using the Position Management (POSM) Activity Folder [PDF] (SOA Only)
  • Position Status Maintenance (PSMT) Map [PDF] (SOA Only)
Agency HR / Recruitment Services Guidance

Guidance documents for agency recruitment staff

  • IRIS Job Aid - New Hire/Rehire Automation [PDF]
    • IRIS New Hire/Rehire Automation Template [XLSM]
  • The following documents are only applicable if users cannot use the automation template linked above.
    • New Employee (NEMP) Map [PDF]
    • Keying HRDOCs (Pre-hires) for New Employees [PDF]
    • Keying HRDOCs (Pre-hires) for Separated State Employees [PDF]
Time and Attendance
  • Employee Self Service (ESS) Timesheet Approval Process: Timekeeper Hints [PDF] (SOA Only)
  • IRIS Advanced Learning Series - Submitting a Time Sheet
    • Submitting a Timesheet (TIMEI) Job Aid [PDF]
  • Marine Highways Timesheet (TAMHS) Map [PDF] (SOA Only)
  • Timesheet Group (TIMEG) Job Aid [PDF]
  • Timesheet Processing (TIMEI) Job Aid [PDF] (SOA Only)
  • Timesheet Interface (TADI) Job Aid [PDF]
  • Timesheet Adjustment (TADJ) Job Aid [PDF] (SOA Only)
Work Location (Contact Codes)
  • Reference of Work Location Codes [XLSX]
  • Form to Request Department Contact Information/Location Updates [XLSX]

Procedures & Guidance Documents

  • Electronic Listed Property (Device) Allowance Job-Aid [PDF] (SOA Only)
  • Employee Accounting Data (DEPTA) Map [PDF] (SOA Only)
  • Personnel Action and Reason Codes [XLSX]
  • Employee Profile Management (EPM) Activity Folder [PDF] (SOA Only)
  • HRDOC
    • Keying HRDOCs (Pre-hires) for New Employees [PDF]
    • Keying HRDOCs (Pre-hires) for Separated State Employees [PDF]
  • Leave Accrual (LEAV) Map [PDF] (SOA Only)
  • Navigating the Payroll Management (PAYM) Activity Folder for General Inquiries [PDF] (SOA Only)
  • Looking up Employee Salary Information using the Employee Salary (QSAL) Inquiry [PDF] (SOA Only)
  • Looking Up Employee-Related Information using the Employee Verification (QVER) Inquiry [PDF] (SOA Only)
  • Position Management (POSM) Activity Folder [PDF] (SOA Only)

Training Manuals

Getting Started with IRIS HRM
  • Training Manual [PDF 10.0 MB]
Position Control
  • Training Manual [PDF 4.3 MB]
Personnel Management
  • Training Manual [PDF 6.9 MB]
Employee Relations
  • Training Manual [PDF 3.9 MB]
Time and Attendance
  • Training Manual [PDF 5.8 MB]
Timekeeping for Timekeepers
  • Training Manual [PDF 4.4 MB]
IRIS HRM for Supervisors
  • Training Manual [PDF 1.5 MB] - Revised 04/24/2017
Central Payroll Management
  • Training Manual [PDF 5.6 MB]
Payroll Accounting
  • Training Manual [PDF 5.7 MB]

Video Tutorials

IRIS Video Tutorials are available online. They are large files, runtime (MM:SS) is notated next to each recording for your reference.

IRIS HRM: Employee Self Service (ESS)
  • Navigation: Employee Self Service
  • Leave Cash-in Calculator
    • Leave Cash-in Calculator (LCAL) Map [PDF] (SOA Only)
  • IRIS Advanced Learning Series - Submitting a Time Sheet
IRIS HRM: Navigation
  • Activity Folders and Pages
  • HRM Creating a Transaction
IRIS HRM: Payroll Accounting
  • Create a Position Status Maintenance (PSMT) Document- Runtime 02:58
  • Create a Labor Distribution Profile (LDP) - Runtime 03:36
  • Modify a Labor Distribution Profile (LDP) - Runtime 03:16
  • Create a One-Time Payment (OTPAY) Document - Runtime 03:35
IRIS HRM: Personnel Management
  • Create an Employee Performance Evaluation (EPEV) - Runtime 04:12
  • Delete an Employee Performance Evaluation (EPEV) - Runtime 01:29
  • Create a New Employee (NEMP) Document - Runtime 02:50

Quick Links

  • IRIS Portal Home
  • Hours of Availability
  • IRIS Forms
  • IRIS Interfaces
  • Implementing Timekeeping in ESS
  • Vendor Information
  • Agency Support Contacts

Login

  • IRIS Advanced (FIN/PRO and HRM)
  • Employee Self Service (ESS)
  • Vendor Self Service (VSS)

References & Resources

  • AspireAlaska Learning Management System
  • General References and Resources
  • Employee Self Service (ESS) Users
  • Manager Self Service (MSS) Users
  • IRIS Financial (FIN) and Procurement (PRO) Users
  • IRIS Human Resource Management (HRM) Users
  • IRIS Security and Workflow

For Your Information

Many IRIS References and Resources are only available to State of Alaska (SOA) employees. The majority of the files linked from the page are only accessible from within the State of Alaska (SOA) network, these files are notated as "SOA Only".

When prompted, please use your Enterprise Directory User ID and SOA Password. Your user ID usually consists of your first and middle initials and your last name, you may verify your user ID using the State Employee Directory. Users in some agencies may need to enter an alternate user ID in the format of User ID+4soa@alaska.gov, for example: jdoe4soa@alaska.gov. If you are having issues with this process, please contact the DOF Webmaster for assistance.

Special Notice

These materials are provided by the Department of Administration, Division of Finance (DOF) office and is intended only for use with the State of Alaska implementation of CGI Advantage® Financial. No part of this material may be reproduced or transmitted in any form or by any means without the written permission of the DOF Division Director. CGI Advantage® Financial is proprietary software of CGI Technologies and Solutions Inc. (CGI) and is protected by US copyright laws. The use of such Proprietary materials within this document is in accordance with the software license contract in place with CGI.

Mission Statement

The mission of the Division of Finance is to provide accounting, payroll, and travel services for State government.

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Division of Finance

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333 Willoughby Avenue, 10th Floor,
Juneau, AK 99801
Mailing Address: PO Box 110204,
Juneau, AK 99811
Phone: (907) 465-2240
Fax: (907) 465-2169

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