IRIS Portal
References & Resources
IRIS Human Resource Management (HRM) Users
Category
General References
Reference Documents
- IRIS Advanced Information Sheet - Overview of General Changes [PDF]
- IRIS Transactions Phases and Statuses [PDF]
- Track Work In Progress Reference [PDF]
- Recall from Worklist Reference [PDF]
- Manager Worklist Job Aid [PDF]
- IRIS Security and Workflow (Approval) Role Assignments [XLSM]
The IRIS Advanced Learning Series Video Tutorials are available online in the AspireAlaska Learning Management System. For questions about accessing AspireAlaska, please contact the AspireAlaska Help Desk at AspireAlaska@alaska.gov. Topics include:
Job-Aids and References
Categories
- General References
- Employee Reimbusements (OTPAY)
- Employee Self Service (ESS)
- Manager Self Service (MSS)
- Labor Distribution Profiles (LDP)
- Payroll Information
- Personnel Management
- Position Management
- Agency HR / Recruitment Services Guidance
- Time & Attendance
- Work Location (Contact Codes)
General References
- Frequently Asked Questions [XLSX]
- Terminology [PDF]
- Common Page Codes [XLSX]
- IRIS HRM Home Units [XLSX]
- IRIS HRM Event Crosswalk to IRIS FIN Object Codes [XLSX]
- Work Cycles Available in IRIS HRM [PDF]
Employee Reimbursements (OTPAY)
- Creating an OTPAY for Move Reimbursements [PDF]
- Creating an OTPAY for Non-Move Reimbursements [PDF]
- Correcting Reportable Reimbursements [PDF]
- Detail Report of OTPAY Documents Processed with Comments in IRIS HRM [XLSM] (SOA Only)
- Navigating the Payroll Management (PAYM) Activity Folder for General Inquiries [PDF] (SOA Only)
- OTPAY Map [PDF] (SOA Only)
Employee Self Service (ESS)
- Employee Role User Guide
- Navigation: Employee Self Service
- Leave Cash-in Calculator
- Leave Cash-in Calculator (LCAL) Map [PDF] (SOA Only)
- Timesheet (TIMEI) Job-Aid [PDF]
- Address (ADDR) Job-Aid [PDF]
- IRIS Advanced Learning Series - Submitting a Time Sheet
- Timesheet Interface (TADI) Job Aid [PDF]
Manager Self Service (MSS)
Labor Distribution Profiles (LDP)
- Labor Distribution Profile User Guide [PDF]
- Transaction Map: Labor Distribution Profile Management (LDPM) [PDF]
- Current LDPs with Chart of Account Details [XLSX]
- Historical LDPs with Chart of Account Details [XLSX]
- Positions with LDPs [XLSX]
Payroll Information
- Overload Payment Generator (OPAY) Map [PDF] (SOA Only)
- One-Time Deduction (OTDED) Map [PDF] (SOA Only(
- Navigating the Payroll Management (PAYM) Activity Folder for General Inquiries [PDF] (SOA Only)
- Looking up Employee Salary Information using the Employee Salary (QSAL) Inquiry [PDF] (SOA Only)
- Electronic Listed Property (Device) Allowance Job-Aid [PDF] (SOA Only)
Personnel Management
- Employee Address (ADDR) Map [PDF] (SOA ONLY)
- Employee Attributes (ATTR) Map [PDF] (SOA ONLY)
- Personnel Action Reason Codes [XLSX]
- Employee Status Maintenance (ESMT) Map [PDF] (SOA Only)
- Position Manager (POSM) Activity Folder [PDF] (SOA ONLY)
- Lookup an Employee using the Employee Verification (QVER) Inquiry [PDF] (SOA Only)
- Lookup Employee-Related Information using the Employee Profile Management (EPM) Activity Folder [PDF] (SOA Only)
- Task Assignment (TSKA) Job Aid [PDF] (SOA Only)
Position Management
- Position Action Reason Codes [XLSX]
- Lookup Position Information using the Position Management (POSM) Activity Folder [PDF] (SOA Only)
- Position Status Maintenance (PSMT) Map [PDF] (SOA Only)
Agency HR / Recruitment Services Guidance
Guidance documents for agency recruitment staff
- IRIS Job Aid - New Hire/Rehire Automation [PDF]
- The following documents are only applicable if users cannot use the automation template linked above.
Time and Attendance
- Employee Self Service (ESS) Timesheet Approval Process: Timekeeper Hints [PDF] (SOA Only)
- IRIS Advanced Learning Series - Submitting a Time Sheet
- Marine Highways Timesheet (TAMHS) Map [PDF] (SOA Only)
- Timesheet Group (TIMEG) Job Aid [PDF]
- Timesheet Processing (TIMEI) Job Aid [PDF] (SOA Only)
- Timesheet Interface (TADI) Job Aid [PDF]
- Timesheet Adjustment (TADJ) Job Aid [PDF] (SOA Only)
Work Location (Contact Codes)
Procedures & Guidance Documents
- Electronic Listed Property (Device) Allowance Job-Aid [PDF] (SOA Only)
- Employee Accounting Data (DEPTA) Map [PDF] (SOA Only)
- Personnel Action and Reason Codes [XLSX]
- Employee Profile Management (EPM) Activity Folder [PDF] (SOA Only)
- HRDOC
- Leave Accrual (LEAV) Map [PDF] (SOA Only)
- Navigating the Payroll Management (PAYM) Activity Folder for General Inquiries [PDF] (SOA Only)
- Looking up Employee Salary Information using the Employee Salary (QSAL) Inquiry [PDF] (SOA Only)
- Looking Up Employee-Related Information using the Employee Verification (QVER) Inquiry [PDF] (SOA Only)
- Position Management (POSM) Activity Folder [PDF] (SOA Only)
Training Manuals
Getting Started with IRIS HRM
- Training Manual [PDF 10.0 MB]
Position Control
- Training Manual [PDF 4.3 MB]
Personnel Management
- Training Manual [PDF 6.9 MB]
Employee Relations
- Training Manual [PDF 3.9 MB]
Time and Attendance
- Training Manual [PDF 5.8 MB]
Timekeeping for Timekeepers
- Training Manual [PDF 4.4 MB]
IRIS HRM for Supervisors
- Training Manual [PDF 1.5 MB] - Revised 04/24/2017
Central Payroll Management
- Training Manual [PDF 5.6 MB]
Payroll Accounting
- Training Manual [PDF 5.7 MB]
Video Tutorials
IRIS Video Tutorials are available online. They are large files, runtime (MM:SS) is notated next to each recording for your reference.
IRIS HRM: Employee Self Service (ESS)
- Navigation: Employee Self Service
- Leave Cash-in Calculator
- Leave Cash-in Calculator (LCAL) Map [PDF] (SOA Only)
- IRIS Advanced Learning Series - Submitting a Time Sheet
IRIS HRM: Navigation
IRIS HRM: Payroll Accounting
- Create a Position Status Maintenance (PSMT) Document- Runtime 02:58
- Create a Labor Distribution Profile (LDP) - Runtime 03:36
- Modify a Labor Distribution Profile (LDP) - Runtime 03:16
- Create a One-Time Payment (OTPAY) Document - Runtime 03:35
IRIS HRM: Personnel Management
- Create an Employee Performance Evaluation (EPEV) - Runtime 04:12
- Delete an Employee Performance Evaluation (EPEV) - Runtime 01:29
- Create a New Employee (NEMP) Document - Runtime 02:50