State of Alaska

Department of Administration

Division of Finance

Alaska Department of Administration, Division of Finance
Administration >  Division of Finance >  About DOF

About the Division of Finance

The Division employs 62 people at two locations in Juneau.

For the past few years, the division has been focused on the replacement of the aging statewide systems AKSAS and AKPAY with Integrated Resource Information System (IRIS) in a multi-year project scheduled to be completed in late 2016.

The Division of Finance provides accounting, payroll, and travel services to State government. This mission is accomplished by operating and maintaining:

IRIS Financial/Procurement

The replacement of the statewide accounting system with IRIS, the Integrated Resource Information System, was implemented in July 2015. IRIS is used to make payments to vendors and grantees, and serves as the general ledger and budgetary control for the State.

  • Users in all three branches of government
  • Issue 1099-MISC forms and IRS reporting
  • Features a Vendor Self-Service module for those individuals doing business with the State

AKPAY

AKPAY, the statewide payroll system that makes payments to employees. The division is now focused on implementing the last phase of the IRIS system which includes a Human Resources and Payroll module to replace AKPAY.

  • Operational since 1990; mainframe batch processing and online access
  • Customized vendor package written in COBOL, SAS, and assembler
  • Users in all three branches of government
  • Issue W-2 forms and IRS reporting

ALDER

ALDER, a data warehouse reporting system provides authorized employees access to data from AKSAS, AKPAY, and Workplace Alaska.

  • Business intelligence platform is Business Objects
  • IRIS (financial and procurement) data beginning in FY 2016
  • AKSAS (financial) data from FY 2001 to FY 2015
  • AKPAY (payroll) data from CY 1990 to present
  • Users in all three branches of government

Website

A comprehensive website containing policies, procedures, forms, worksheets, FAQs, and other tools that help employees understand and follow State rules applicable to financial, payroll, and travel processes.

One Card Payment Program

A statewide One Card payment program for travel and procurement purchases.

  • Controlled card issuance/deactivation
  • Purchases exceed $65 million annually
  • Annual rebate in excess of $1 million

E-Travel Program

The E-Travel Program that serves the Executive Branch with travel arrangements made by a contract travel agency.

  • Operational since 2005
  • Administer airline and vehicle rental contracts
  • Preferred lodging discounts
  • Enforce travel policy and procedures
  • Annual savings in excess of $2 million

State Single Audit

The State Single Audit Coordinator Office reviews and distributes grant recipient audits to State agencies annually.

Financial Reporting

In addition, the Division publishes Checkbook Online and prepares the Statewide Single Audit Report, the Statewide Cost Allocation Plan, the Compensation and Travel Report of Executive Positions, the Comprehensive Annual Financial Report, and various tax returns and reports.

  • Certificate of Achievement for Excellence in Financial Reporting awarded by Government Finance Officer Association received annually since FY 2003