State of Alaska
Department of Administration
Division of Finance
About the Division of Finance
The Division employs 64 people in three locations in Juneau.
Replacing the aging statewide systems AKSAS and AKPAY is the biggest challenge facing the division in the coming years.
The Division of Finance provides accounting, payroll, and travel services to State government. This mission is accomplished by operating and maintaining:
AKSAS
AKSAS, the statewide accounting system that makes payments to vendors and grantees, and serves as the general ledger and budgetary control for the State.
- Operational since 1985; mainframe batch processing and online access
- Homegrown system written in COBOL and Natural
- 2,628 users in all three branches of government
- Recorded 1,186,917 payments in FY 2011, 42% made directly from AKSAS
- 6,102 Form 1099-MISC reports issued for 2011
AKPAY
AKPAY, the statewide payroll system that makes payments to employees.
- Operational since 1990; mainframe batch processing and online access
- Customized vendor package written in COBOL, SAS, and assembler
- 1,252 users in all three branches of government
- About 425,000 paychecks issued annually
- 21,970 W-2s produced for 2011
ALDER
ALDER, a data warehouse reporting system provides authorized employees access to data from AKSAS, AKPAY, and Workplace Alaska.
- Business intelligence platform is Business Objects
- Production status with AKSAS (financial) data on October 2008
- Production status with AKPAY (payroll) data on July 2010
- 1,123 users in all three branches of government
- WorkPlace Alaska data deployment scheduled for 2010
ASSET
ASSET, the statewide time and attendance system.
- Implementation project began July 2009, full deployment planned for June 2013
- Over 15,000 users in all three branches of government
Web-Site
A comprehensive web site containing policies, procedures, forms, worksheets, FAQs, and other tools that help employees understand and follow State rules applicable to financial, payroll, and travel processes.
One Card Payment Program
A statewide One Card payment program for travel and procurement purchases.
- 7,338 cards and ghost accounts
- $67 million purchases in 2011
E-Travel Program
The E-Travel Program that serves the Executive Branch with travel arrangements made by a contract travel agency.
- Operational since 2005
- 169,798 trips arranged during FY 2011
State Single Audit
The State Single Audit Coordinator Office reviews and distributes about 335 audits to State agencies annually.
Financial Reporting
In addition, the Division publishes Checkbook Online and prepares the Statewide Single Audit Report, the Statewide Cost Allocation Plan, the Compensation and Travel Report of Executive Positions, the Comprehensive Annual Financial Report, and various tax returns and reports.
- Certificate of Achievement for Excellence in Financial Reporting awarded by Government Finance Officer Association for seven consecutive years
