State of Alaska

Department of Administration

Division of Finance

Alaska Department of Administration, Division of Finance
Administration >  Division of Finance >  About DOF

About the Division of Finance

The Division employs 62 people at two locations in Juneau.

Replacing the aging statewide systems AKSAS and AKPAY with Integrated Resource Information System (IRIS) is the biggest challenge facing the division in the coming years.

The Division of Finance provides accounting, payroll, and travel services to State government. This mission is accomplished by operating and maintaining:

AKSAS - Scheduled to be replaced July 2015 by IRIS Financial/Procurement

AKSAS, the statewide accounting system that makes payments to vendors and grantees, and serves as the general ledger and budgetary control for the State.

  • Operational since 1985; mainframe batch processing and online access
  • Homegrown system written in COBOL and Natural
  • Users in all three branches of government
  • Issue 1099-MISC forms and IRS reporting

AKPAY

AKPAY, the statewide payroll system that makes payments to employees.

  • Operational since 1990; mainframe batch processing and online access
  • Customized vendor package written in COBOL, SAS, and assembler
  • Users in all three branches of government
  • Issue W-2 forms and IRS reporting

ALDER

ALDER, a data warehouse reporting system provides authorized employees access to data from AKSAS, AKPAY, and Workplace Alaska.

  • Business intelligence platform is Business Objects
  • AKSAS (financial) data from FY 2001 to present
  • AKPAY (payroll) data from CY 1990 to present
  • Users in all three branches of government

Website

A comprehensive website containing policies, procedures, forms, worksheets, FAQs, and other tools that help employees understand and follow State rules applicable to financial, payroll, and travel processes.

One Card Payment Program

A statewide One Card payment program for travel and procurement purchases.

  • Controlled card issuance/deactivation
  • Purchases exceed $65 million annually
  • Annual rebate in excess of $1 million

E-Travel Program

The E-Travel Program that serves the Executive Branch with travel arrangements made by a contract travel agency.

  • Operational since 2005
  • Administer airline and vehicle rental contracts
  • Preferred lodging discounts
  • Enforce travel policy and procedures
  • Annual savings in excess of $2 million

State Single Audit

The State Single Audit Coordinator Office reviews and distributes grant recipient audits to State agencies annually.

Financial Reporting

In addition, the Division publishes Checkbook Online and prepares the Statewide Single Audit Report, the Statewide Cost Allocation Plan, the Compensation and Travel Report of Executive Positions, the Comprehensive Annual Financial Report, and various tax returns and reports.

  • Certificate of Achievement for Excellence in Financial Reporting awarded by Government Finance Officer Association received annually since FY 2003