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The following is a greeting given in one of the 20 indigenous languages recognized by the State of Alaska.

Ade’ ndadz dengit’a?
(Deg Xinag)
"Hello, how are you?"
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Alaska Department of Administration Division of Finance

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Administration / Finance / Travel / Booking Travel

Travel

Booking Travel

  

Select a Category

  • E-Travel Online
  • Lodging
  • Car Rental
  • Forms
  • FAQs
  • Helpful References
  • Process Reminders

E-Travel Online

  • E-Travel Online
    • Login
    • User Guide [PDF]
    • Rural Air Request Online User Guide [PDF]
    • Creating a State Authorized Fare Quote [PDF]
  • E-Travel Online Training
    • E-Travel Online Booking Tool Video Tutorials - In order to watch this video content you must have the Adobe Flash Player plug-in installed. This installation may require assistance from your agency's IT support staff.
  • Quick Reference Guides
    • E-Travel Mobile App [PDF]
    • Self-Booking Travelers [PDF]
    • Travel Arranger [PDF]
    • Traveler Profiles [PDF]
    • Travel Research [PDF]
  • Travel Profile Maintenance (for Travel Administrators Only)
    • Traveler Integrated Profile System - TRIPS
    • Dept Travel Administrator Job Aid [PDF]

Lodging Contracts

  • Preferred Hotel Program - Juneau, Anchorage, Fairbanks, and Bethel properties and rates are reflected in E-Travel Online with 5,4, or 3 Star rating.
  • NASPO TravelPoint - Nationwide properties and rates are reflected in E-Travel Online with a NASPO contract icon.

Vehicle Rental Contracts

  • Nationwide Vehicle Rental Contract [PDF] - vendors are Enterprise, National, and Hertz

Booking a contract rate is not mandatory, but recommended. The contract benefits include unlimited liability and collision coverage. Per AAM 60.120, if an agency elects to not use a contracted rental car company where available, the agency accepts responsibility to cover any physical damage to the rental car should it occur.

Forms & Worksheets

  • Sign up for EFT - Direct Deposit Form for Travel Per Diem / Reimbursement [PDF]
  • Mileage Form [XLSX]
  • Alaska Vehicle Rental Tax - Government Use Exemption Certificate [PDF]
  • Personal Vehicle Use for State Business [PDF]
  • Travel Advance Authorization Form [PDF]
  • Travel Authorization Form with Linked Travel Request
    • Macro-Enabled Excel Template [XLTM]
    • Macro-Free Excel Workbook [XLSX]
    • NOTE: Macros must be enabled to use this workbook. If you are having issues using the macros, a macro-free version of the workbook is now being published. For assistance, please refer to the Microsoft Office Online Support links provided below. Steps are specific to your version of Excel.
      • To check which version of Excel you are using
      • Excel 2010/2013/2016 | Excel 2007

Frequently Asked Questions

  • Air Travel
  • Booking Tool - GetThere
    • Air
    • Car
    • Hotel
    • Itinerary
    • Other
    • Profiles
    • Templates
  • E-Travel
  • Per Diems
  • Personal Travel
  • Reimbursements
  • Rental Cars
  • Vehicles

Helpful References

  • One Card Alaska
    • Program Overview
    • Travel Insurance
  • E-Travel Services & Requirements
  • Traveler & Travel Desk Process Reminders
  • E-Travel Fees
  • Turnaround Times
  • Commonly Used Travel Terms
  • Pocket Guide to Travel Regulations [PDF]
  • Traveler Contact Card [PDF]
  • State Contract Award Manual
    • Travel Section
    • Conference Coordination [PDF]

Traveler & Travel Desk Process Reminders

  • Airfare Guarantee
  • Profile Name
  • Profile Changes
  • Correspondence with Corporate Travel Management
  • Approvals
  • Emergency Travel

Airfare Guarantee

Airfare only guaranteed once an itinerary is approved and purchased

The first Alaska Airlines air fare quote is held for 24 hours. However, the 24-hour fare guarantee does not protect advance fare requirement for ticketing time limits. Other major carriers do not necessarily have the same policy. Air carriers do not allow for multiple holds. Changes in flight reservations are quoted but are not actually held until approved and air fares are not guaranteed until purchased. This is true for both preliminary and final itinerary changes.

Profile Name

The profile name used in E-Travel Online or given to an E-Travel Agent must be accurate. To obtain the correct profile name for a traveler or generic profile, a travel planner can view the list of profiles they are attached to in E-Travel Online. If the arranger has more than 50 profile associations, the traveler name or three-letter division code can be added to the Last Name field. If the name you are searching for is not listed, you may contact your Department Travel Administrator for further assistance.

Profile Changes

Changes to profiles (including changes to email addresses in the profiles)

Contact the Travel Administrator in your department. The list of Travel Administrators is available on the travel website.

Correspondence with Corporate Travel Management

  • Reservation Call Center: Call 1-866-762-8728 or email e-travelaprvl@travelctm.com.
  • Travel Online Help Desk: Call 877-500-4290
  • Research: Email soaresearch@travelctm.com.

Proper email to Corporate Travel Management regarding current travel itineraries:

  1. e-travelaprvl@travelctm.com must always be in the To: field. You can cc the travel agent.
  2. Do not change the subject line when replying to an itinerary.
  3. New information or requests must be at the top of the email string.
  4. Do not put credit card information in an email. Ask the travel agent to call for credit card information.

Approvals

Approvals for itineraries not purchased in E-Travel Online

Approval emails must include in the body:

  1. the actual itinerary being approved
  2. the name of the arranger
  3. the word "approved"
  4. the name of the department approver
  5. specific approval for state payment of a deviation extension when applicable

NOTE: Do not send approvals and changes in the same email

Emergency Travel

Corporate Travel Management has agents specialized in rural and emergency travel. Arrangements are made by contacting the Reservation Call Center. During normal business hours, pressing Option 1 will forward caller to specialized agents. Calls after-hours are redirected to the after-hour agent.

Quick Links

  • E-Travel Online Login
  • E-Travel Guides & Training
  • Traveler Information
  • Booking Travel
  • Department Travel Contacts
  • Employee Moves
  • Forms & Worksheets
  • Travel Accounting
  • E-Travel Issue Resolution Form

Service Info & Standards

  • E-Travel Fees
  • Savings Reports
  • Services & Requirements
  • Travel Planner Process Reminders
  • Turnaround Times

References & Resources

  • Alaska Admin Manual - Travel
  • Commonly Used Travel Terms
  • Conference Coordination Contract [PDF]
  • Creating a State Authorized Fare Quote [PDF]
  • Electronic Payments (EFT) Info
  • Frequently Asked Questions (FAQs)
  • International Travel
  • IRIS Advanced References for FIN/PRO Users
  • Issue Resolution Form
  • Lookup World Airport Codes
  • Per Diem Rates
  • Prepare your Travelers for a Successful Trip [PDF]
  • State Travel Contracts
  • State Travel Policy
  • Traveler Contact Card [PDF]
  • Travel Pocket Guide [PDF]

Mission Statement

The mission of the Division of Finance is to provide accounting, payroll, and travel services for State government.

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State of Alaska Department Administration
Division of Finance

Physical Address: State Office Building,
333 Willoughby Avenue, 10th Floor,
Juneau, AK 99801
Mailing Address: PO Box 110204,
Juneau, AK 99811
Phone: (907) 465-2240
Fax: (907) 465-2169

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