HR Update - FY 20 Issue 03
Issue Date: December 17, 2019
In This Issue
Biweekly Pay Update
At this time not all employees will be switching to biweekly pay on Monday, December 16. Instead the conversion will include only the Judicial Branch, Legislative Branch, and positions in the Executive Branch represented by the following Unions: PSEA (DPS only) and TEAME. For those converting to biweekly please utilize the resources on the Division of Finance’s website.
All other employees who are not currently on a biweekly pay schedule will stay on a semi-monthly pay schedule and will convert to biweekly at a later date. The earliest date another conversion to biweekly would occur is June 1, 2020.
Voluntarily moving to biweekly is NOT an option for anyone, whether represented by a union or not. This includes employees in exempt agencies. Exempt positions are scattered throughout departments; it was determined to be too complicated to implement exempts when the majority of unionized positions would remain semi-monthly.
If there are any questions regarding the delay in conversion for employees in positions represented by a bargaining unit, please contact your union representative for more information. Employees in exempt and partially exempt positions can contact the Employee Call Center at email@example.com with additional questions.
The Timekeeper / Payroll Schedule has been updated to include a schedule for biweekly and semi-monthly. Please make sure to review the appropriate schedule your agency is using to ensure timesheets get submitted on time. Below are the due dates for the biweekly and semi-monthly pay periods that begin December 16.
Biweekly Pay (BIWK1, Excludes AMHS Marine and ACOA employees)
- Pay Period End Date: Sunday, December 29
- Time Collectors Due Date: Monday, December 30
- Timekeepers/ESS Due Date: Tuesday, December 31
- Pay Period End Date: Tuesday, December 31
- Time Collectors Due Date: Thursday, January 2
- Timekeepers/ESS Due Date: Thursday, January 2
Since not every state employee will be moving to a biweekly pay schedule, there are two timesheet templates provided by the Division of Personnel and Labor Relations: one for biweekly and one for semi-monthly. Please make sure employees are using the appropriate timesheet for their pay schedule.
Timesheet templates can be found on the Division of Personnel and Labor Relations website.
Photo: HSS HR Staff Halloween 2019
RIght to Left: Chad Bolduc (Pacman), Kimberley King (Pink), Mary Kay Palmateer (Red), April See (Purple), Steven Ryals (Orange), Christina Eddy (Green), Michele Brainard (Teal), Corey Cole (Blue)