Employee Records Section
Contact Information
- Main phone number: (907) 465-3380
- Fax number: (907) 465-6624
- Email: DOA.DOP.EmployeeRecords@alaska.gov
The Employee Records Section of EPIC is responsible for establishing and maintaining the official classified employee files and position description files for the State of Alaska. Housed in a secure location, records are maintained for active classified service and some exempt service employees and for most separated employees. These official files contain personal actions, performance evaluations, nepotism waivers, training course completion notices, accolades, disciplinary actions, I-9 forms, and applicant profiles and job qualification summaries. These records are available for reproduction and for examination under certain conditions. Much of the information in these records is confidential under state law, and can only be released with written approval by the employee.
Please Note: The Division of Personnel Technical Services section keeps the payroll files and medical files for current employees. Supervisors are responsible for keeping recruitment files.
To obtain a copy of any of the documents call the main Employee Records phone, listed above, or email your request to DOA.DOP.EmployeeRecords@alaska.gov.
Contact the Employee Records section if you:
- Need copies of documents kept in the official personnel file, such as
- Personal Actions
- Performance Evaluations
- Nepotism Waivers
- Training course completion notices
- Accolades
- Disciplinary actions
- I-9 forms
- Applicant Profile & Job Qualification Summary
- Need copies of position descriptions
Additional information links:
- Records retention schedules: http://www.archives.state.ak.us/
- Alaska Statutes covering confidential information, AS 39.25.080
http://www.legis.state.ak.us/default.htm