Forms
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- Benefits/Insurance
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- Layoff/Separation
- Leave/Pay
- Moving
- New Hire/Emp Info
- Payroll Production
- Systems Security
- Tax
- Telework
- Timekeeping
- Travel
- Workers' Comp
All Forms (Alphabetical Listing)
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Accounting Forms
- Account Code Information Form (IRIS) [DOCX]
- AKSAS CC to IRIS COA Elements - Crosswalk Table Maint [XLTM]
- AKSAS LC-PGM to IRIS COA Elements - Crosswalk Table Maint [XLTM]
- ALDER User Affidavit and Security Request Form [XLSX]
- Allowance for EE-Owned Electronic Communication Device Form [PDF]
- Appointing Authority Form [PDF]
- Appropriation Add or Change Form (IRIS FIN) [XLSX]
- Authorized Security Contact Form [PDF]
- Annual Comprehensive Financial Report Year End Forms [DOF SharePoint Site]
- Electronic Payment Agreement (For Adoption/Foster Parents) [PDF]
- Electronic Payment Agreement (For State EE Reimbursements) [PDF]
- Electronic Payment Agreement (For VNs Doing Business with SOA) [PDF]
- Employee Vendor Record Request [PDF]
- Field Warrant Certifying Officer Affidavit [PDF]
- Field Warrant Release Authorization [PDF]
- IRIS FIN Chart of Account Element Add or Change Form (Bureau/District/Division/Group/Section/Sub-Unit/Unit) [XLSX]
- Petty Cash/Change Fund Custodian Liability Agreement and Verification [PDF] - ADD NEW / CHANGE / TERMINATE / ACFR REPORTING
- State Sub. Form W9 - Requesting Taxpayer ID & Info [PDF]
- Warrant Status Change Request [PDF]
Alternative Work Week Agreement Forms
Please refer to the Division of Personnel's HR Forms webpage, Employee Work Schedule Subject heading for Alternate Workweek Agreement forms.
Benefits / Insurance Forms
- Annuity Benefit Election Form (SBS) (Empower Retirement)
- Beneficiary Forms
- Designation of Beneficiary for Unpaid Compensation [PDF]
- SBS Annuity Plan Beneficiary Form (Empower Retirement)
- SBS Optional Benefits Beneficiary Form (Life, AD&D, Survivor) [PDF]
- Sub Form W-9 for Beneficiaries - Final Pay/Terminal Leave [PDF]
- GGU Health Trust Notification Form
- GGU Health Trust Insurance Deferral Form
- LTC Health Trust Notification Form [PDF]
- SBS/AlaskaCare Enrollment Packet
Charge Card (PCard) Program Forms
Electronic Payment (EFT) Forms
Flex Time Agreement Forms
- Confidential Employees Association (CEA)
- Alaska State Employees Association (GGU)
- Alaska Public Employees Assocation (SU)
Floating Holiday Forms
IRIS Forms
- Account Code Information Form (IRIS) [DOCX]
- AKSAS CC to IRIS COA Elements - Crosswalk Table Maint [XLTM]
- AKSAS LC-PGM to IRIS COA Elements - Crosswalk Table Maint [XLTM]
- Bureau Add or Change Form (IRIS HRM) [XLSX]
- Division Add or Change Form (IRIS HRM) [XLSX]
- FIN COA Element Add or Change Forms
- HRM COA Element Add or Change Form [XLSX]
- Division, Bureau, Home Unit
- IRIS Access Affidavit [PDF]
- IRIS Automation Authorization Form [PDF]
- IRIS Security Request Form [XLSX]
- IRIS Workflow Request Form [XLSX] - to be used to request new workflow roles or rules, not to be used for user security requests
- Payroll Error Reports and Corrections (PREXP)
Layoff / Separation Forms
- Conditions of Employment Upon Return From Layoff for SU and GGU Employees (DOCX)
- DCP Distribution / Direct Rollover Request (Empower Retirement)
- Employee Clearance Form (PDF)
- Exit Survey
- Layoff Information Sheets
- Personnel Action Request Form (PARF)
- Information / PDF / Excel
- Separating Employee Health Insurance Notice (PDF)
- Terminal Leave Payoff Tax Option Form (PDF)
Leave & Pay
- Allowance for EE-Owned Electronic Communication Device Form [PDF]
- Designation of Beneficiary for Unpaid Compensation [PDF]
- Hazard Pay Worksheet [XLSX]
- Leave Cash-In Request Form - refer to the Leave Cash-In webpage for helpful information and instructions.
- Adobe Acrobat format [PDF] - this form must be downloaded and opened in Adobe Acrobat or Adobe Reader.
- Microsoft Excel format [XLSX]
- Leave Slip, Electronic [XLSX]
- Leave Transmittal Individual [XLSX]
- Leave Transmittal Group [XLSX]
- Employee Notice of Pay Problem Information and Form
- Military Leave Benefit Election Form [PDF]
- Payroll Direct Deposit Form [PDF]
- Payroll Payment Inquiry Form (SOA Only)
- Same-Sex Partner Affidavit [PDF]
- Timesheet [XLSX] - For Pay Period Beginning 12/22/2025 (All Except ACOA) AND 12/18/2025 (ACOA Only)
- Timesheet [XLSX] - For Pay Period Beginning 12/8/2025 or earlier
- Travel Questionnaire [PDF]
- W-9 Sub Form for Beneficiaries - Final Pay/Terminal Leave
Moving Forms
New Hire / Employee Information Forms
- Address Authorization/Change - Employee Self-Service (ESS)
- Contact the Employee Call Center for assistance
- Alcohol and Drug Free Workplace Act [PDF]
- APOC Filing Information [PDF]
- Application for COLD and Certification of Residency (Marine Highways) [PDF]
- Designation of Beneficiary for Unpaid Compensation [PDF]
- Emergency Contact [PDF] - Employee Self-Service (ESS)
- Contact the Employee Call Center for assistance
- Employee Affidavit Oath of Office [PDF]
- Employee Confirmation of Paperless (IRIS ESS) Form Submission [PDF]
- Employee Eligibility Verification (I-9) [PDF]
- Equal Employment Opportunity Survey [PDF]
- Firearm Certification New Hire [PDF]
- Firearm Certification Volunteer [PDF]
- Personnel Action Request Form (PARF)
- Information / PDF / Excel
- Same-Sex Partner Affidavit [PDF]
- Social Security Form SSA-1945 [PDF]
- Social Security Verification Authorization [DOCX]
- State Employee Clearance Form [PDF]
- Statewide Policy Acknowledgement Form [PDF]
- Family and Medical Leave Act [PDF]
- Administrative Order 75 - EEO Policy
- Administrative Order 81 - Harassment Policy
- Administrative Order 129 - ADA Policy
- Administrative Order 195 - Diversity Policy
- Business Use/Acceptable Use ISP-172 (Personal Use of Office Technology Policy) [PDF]
- State of Alaska Ethics Information for Public Employees (AS 39.52)
- Policy on Seat Belts (AO 85)
- Effects of Violations of Federal or State Law (2 AAC 07.416)
- Union Notification for ASEA (GGU) [PDF]
- Union Notification Information [PDF]
- W-2 to Paystub Comparison Estimator [XLSX]
- W4 Employee's Withholding Allowance Certificate [PDF]
Payroll Production / IRIS HRM (Payroll Staff) Forms
- AKINQ (AKPAY Inquiry) Request Form [PDF]
- Department Contact Information/Location Updates [XLSX]
- IRIS HRM Division/Bureau/Unit Add or Change Form [XLSX]
- Net Pay Estimator [XLSX]
- Overpayment SBS Calculation Worksheet [XLSX]
- Overpayment Worksheet (Current Year) [XLSX]
- Overpayment Worksheet (Prior Year) [XLSX]
- Payroll Incentive Payment Request Form [PDF]
- Payroll Supplemental Warrant Request [PDF]
- PREXP Error Corrections Template [XLSX]
- Warrant Status Change Request [PDF]
Systems Security Forms
- Agency Appointing Authorities and Authorized Security Contacts [XLSX]
- AKINQ (AKPAY Inquiry) Application Request Form [PDF]
- ALDER User Affidavit and Security Request Form [XLSX]
- Appointing Authority Form [PDF]
- Authorized Security Contact Form [PDF]
- Field Warrant Certifying Officer Affidavit [PDF]
- IRIS Access Affidavit [PDF]
- IRIS Automation Authorization Form [PDF]
- IRIS Security Request Form [XLSX]
- IRIS Workflow Request Form [XLSX] - to be used to request new workflow roles or rules, not to be used for user security requests
Tax Forms
Telework Forms
The State of Alaska Telework Resources and Forms are provided the Department of Administration, Division of Personnel (DOP). This information can be found on DOP's Telework Resources webpage.
Timekeeping Forms
- Hazard Pay Worksheet [XLSX]
- Leave Slip, Electronic [XLSX]
- Leave Transmittal
- Individual [XLSX]
- Group [XLSX]
- Timesheet [XLSX] - Updated 02/25/2026 for Pay Period Beginning 12/22/2025 (All Except ACOA) AND 12/18/2025 (ACOA Only)
- Timesheet [XLSX] - For Pay Period Beginning 12/8/2025 or earlier
Travel Forms
- E-Travel Issue Resolution Form
- Long-Term Travel Assignment [PDF]
- Mileage Form [XLSX]
- SSoA Clear Fraudulent Charge [PDF]
- SSoA Final TA Request & Trip Closure Checklist [PDF]
- SSoA Lost Travel Receipt [PDF]
- SSoA Lost Payable PCard Memo Template [PDF]
- Taxable Travel Allowance Payroll Report (Effective 7/1/2022) [XLSX]
- Travel Advance Authorization Form [PDF]
- Travel Auth Form with Request [Macro-Enabled XLTM]
- Travel Auth Form with Request [Macro-Free XLSX]
- Travel Questionnaire for OT Eligible Employees [PDF]
- Travel Questionnaire for OT Eligible Employees Supplement [PDF]
- Vehicle Rental Tax Exemption Certification Form [PDF]
Workers' Compensation Forms
- Alaska Marine Highways Specific Forms
- Marine Highways Accident/Illness Report [PDF] (SOA Login)
- Marine Highways Accident Report (Vehicle) [PDF] (SOA Login)
- Employee Report of Occupational Injury or Illness [PDF]
- Employer Report of Occupational Injury or Illness [DOC]
- State of Alaska Employer Report of Occupation Injury or Illness Example [PDF] (SOA Login)
- Notice to Employee - Workers' Compensation [PDF]
- Supervisor Accident Investigation Report [PDF] (SOA Login)
