Forms
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- Benefits/Insurance
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- IRIS
- Layoff/Separation
- Leave/Pay
- Moving
- New Hire/Emp Info
- Payroll Production
- Systems Security
- Tax
- Telework
- Timekeeping
- Travel
- Workers' Comp
All Forms (Alphabetical Listing)
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Accounting Forms
- Account Code Information Form (IRIS) [DOCX]
- AKSAS CC to IRIS COA Elements - Crosswalk Table Maint [XLTM]
- AKSAS LC-PGM to IRIS COA Elements - Crosswalk Table Maint [XLTM]
- ALDER User Affidavit and Instructions [PDF]
- Allowance for EE-Owned Electronic Communication Device Form [PDF]
- Appointing Authority Form [PDF]
- Appropriation Add or Change Form (IRIS FIN) [XLSX]
- Authorized Security Contact Form [PDF]
- Annual Comprehensive Financial Report Year End Forms [DOF SharePoint Site]
- Electronic Payment Agreement (For Adoption/Foster Parents) [PDF]
- Electronic Payment Agreement (For State EE Reimbursements) [PDF]
- Electronic Payment Agreement (For VNs Doing Business with SOA) [PDF]
- Employee Vendor Record Request [PDF]
- Field Warrant Certifying Officer Affidavit [PDF]
- Field Warrant Release Authorization [PDF]
- IRIS FIN Chart of Account Element Add or Change Form (Bureau/District/Division/Group/Section/Sub-Unit/Unit) [XLSX]
- Petty Cash/Change Fund Custodian Liability Agreement and Verification [PDF] - ADD NEW / CHANGE / TERMINATE / ACFR REPORTING
- State Sub. Form W9 - Requesting Taxpayer ID & Info [PDF]
- Warrant Status Change Request [PDF]
Alternative Work Week Agreement Forms
Please refer to the Division of Personnel and Labor Relations' HR Forms webpage, Employee Work Schedule Subject heading for Alternate Workweek Agreement forms.
Benefits / Insurance Forms
- Annuity Benefit Election Form (SBS) (Empower Retirement)
- Beneficiary Forms
- Designation of Beneficiary for Unpaid Compensation [PDF]
- SBS Annuity Plan Beneficiary Form (Empower Retirement)
- SBS Optional Benefits Beneficiary Form (Life, AD&D, Survivor) [PDF]
- Sub Form W-9 for Beneficiaries - Final Pay/Terminal Leave [PDF]
- GGU Health Trust Notification Form
- GGU Health Trust Insurance Deferral Form
- LTC Health Trust Notification Form [PDF]
- SBS/AlaskaCare Enrollment Packet
Charge Card (PCard) Program Forms
Electronic Payment (EFT) Forms
Flex Time Agreement Forms
- Confidential Employees Association (CEA)
- Alaska State Employees Association (GGU)
- Alaska Public Employees Assocation (SU)
Floating Holiday Forms
IRIS Forms
- Account Code Information Form (IRIS) [DOCX]
- AKSAS CC to IRIS COA Elements - Crosswalk Table Maint [XLTM]
- AKSAS LC-PGM to IRIS COA Elements - Crosswalk Table Maint [XLTM]
- Bureau Add or Change Form (IRIS HRM) [XLSX]
- Division Add or Change Form (IRIS HRM) [XLSX]
- FIN COA Element Add or Change Forms
- HRM COA Element Add or Change Form [XLSX]
- Division, Bureau, Home Unit
- IRIS Access Affidavit [PDF]
- IRIS Automation Authorization Form [PDF]
- IRIS Security Request Form [XLSX]
- IRIS Workflow Request Form [XLSX] - to be used to request new workflow roles or rules, not to be used for user security requests
Layoff / Separation Forms
- Conditions of Employment Upon Return From Layoff for SU and GGU Employees (DOCX)
- DCP Distribution / Direct Rollover Request (Empower Retirement)
- Employee Clearance Form (PDF)
- Exit Survey
- Layoff Information Sheets
- Personnel Action Request Form (PARF)
- Information / PDF / Excel
- Separating Employee Health Insurance Notice (PDF)
- Terminal Leave Payoff Tax Option Form (PDF)
Leave & Pay
- Allowance for EE-Owned Electronic Communication Device Form [PDF]
- Designation of Beneficiary for Unpaid Compensation [PDF]
- Hazard Pay Worksheet [XLSX]
- Leave Cash-In Request Form [XLSX]
- Leave Slip, Electronic [XLSX]
- Leave Transmittal Individual [XLSX]
- Leave Transmittal Group [XLSX]
- Employee Notice of Pay Problem Information and Form
- Military Leave Benefit Election Form [PDF]
- Payroll Direct Deposit Form [PDF]
- Payroll Payment Inquiry Form (SOA Only)
- Same-Sex Partner Affidavit [PDF]
- Timesheet [XLSX]
- Travel Questionnaire [PDF]
- Supplement [PDF]
- W-9 Sub Form for Beneficiaries - Final Pay/Terminal Leave
Moving Forms
New Hire / Employee Information Forms
- Address Authorization/Change - Employee Self-Service (ESS)
- Contact the Employee Call Center for assistance
- Alcohol and Drug Free Workplace Act [PDF]
- APOC Filing Information [PDF]
- Application for COLD and Certification of Residency (Marine Highways) [PDF]
- Designation of Beneficiary for Unpaid Compensation [PDF]
- Emergency Contact [PDF] - Employee Self-Service (ESS)
- Contact the Employee Call Center for assistance
- Employee Affidavit Oath of Office [PDF]
- Employee Confirmation of Paperless (IRIS ESS) Form Submission [PDF]
- Employee Eligibility Verification (I-9) [PDF]
- Equal Employment Opportunity Survey [PDF]
- Firearm Certification New Hire [PDF]
- Firearm Certification Volunteer [PDF]
- Personnel Action Request Form (PARF)
- Information / PDF / Excel
- Same-Sex Partner Affidavit [PDF]
- Social Security Form SSA-1945 [PDF]
- Social Security Verification Authorization [DOCX]
- State Employee Clearance Form [PDF]
- Statewide Policy Acknowledgement Form [PDF]
- Family and Medical Leave Act [PDF]
- Administrative Order 75 - EEO Policy
- Administrative Order 81 - Harassment Policy
- Administrative Order 129 - ADA Policy
- Administrative Order 195 - Diversity Policy
- Business Use/Acceptable Use ISP-172 (Personal Use of Office Technology Policy) [PDF]
- State of Alaska Ethics Information for Public Employees (AS 39.52)
- Policy on Seat Belts (AO 85)
- Effects of Violations of Federal or State Law (2 AAC 07.416)
- Union Notification for ASEA (GGU) [PDF]
- Union Notification Information [PDF]
- W-2 to Paystub Comparison Estimator [XLSX]
- W4 Employee's Withholding Allowance Certificate [PDF]
Payroll Production / IRIS HRM (Payroll Staff) Forms
- Department Contact Information/Location Updates [XLSX]
- IRIS HRM Division/Bureau/Unit Add or Change Form [XLSX]
- Net Pay Estimator [XLSX]
- Overpayment SBS Calculation Worksheet [XLSX]
- Overpayment Worksheet (Current Year) [XLSX]
- Overpayment Worksheet (Prior Year) [XLSX]
- Payroll Reports Request Form [PDF]
- Payroll Supplemental Warrant Request [PDF]
- Warrant Status Change Request [PDF]
Systems Security Forms
- Agency Appointing Authorities and Authorized Security Contacts [XLSX]
- AKINQ (AKPAY Inquiry) Application Request Form [PDF]
- ALDER User Affidavit and Instructions [PDF]
- Appointing Authority Form [PDF]
- Authorized Security Contact Form [PDF]
- Field Warrant Certifying Officer Affidavit [PDF]
- IRIS Access Affidavit [PDF]
- IRIS Automation Authorization Form [PDF]
- IRIS Security Request Form [XLSX]
- IRIS Workflow Request Form [XLSX] - to be used to request new workflow roles or rules, not to be used for user security requests
Tax Forms
Telework Forms
Timekeeping Forms
- Hazard Pay Worksheet [XLSX]
- Leave Slip, Electronic [XLSX]
- Leave Transmittal
- Individual [XLSX]
- Group [XLSX]
- Timesheet [XLSX]
Travel Forms
- E-Travel Issue Resolution Form
- Long-Term Travel Assignment [PDF]
- Mileage Form [XLSX]
- SSoA Clear Fraudulent Charge [PDF]
- SSoA Final TA Request & Trip Closure Checklist [PDF]
- SSoA Lost Travel Receipt [PDF]
- SSoA Lost Payable PCard Memo Template [PDF]
- Taxable Travel Allowance Payroll Report (Effective 7/1/2022) [XLSX]
- Travel Advance Authorization Form [PDF]
- Travel Auth Form with Request [Macro-Enabled XLTM]
- Travel Auth Form with Request [Macro-Free XLSX]
- Travel Questionnaire for OT Eligible Employees [PDF]
- Travel Questionnaire for OT Eligible Employees Supplement [PDF]
Workers' Compensation Forms
- Alaska Marine Highways Specific Forms
- Marine Highways Accident/Illness Report [PDF] (SOA Login)
- Marine Highways Accident Report (Vehicle) [PDF] (SOA Login)
- Employee Report of Occupational Injury or Illness [PDF]
- Employer Report of Occupational Injury or Illness [DOC]
- State of Alaska Employer Report of Occupation Injury or Illness Example [PDF] (SOA Login)
- Notice to Employee - Workers' Compensation [PDF]
- Supervisor Accident Investigation Report [PDF] (SOA Login)