Division of Finance Updates
E-Travel News | 01/14/2020
The January issue of E-Travel News has been published. Topics include:
- Elite Frequent Traveler Status for 2020
- Personal Vehicle Mileage Rate for 2020
- Preferred Hotel Program
- Alaska Air Contract
- E-Travel Customer Satisfaction Survey
Payroll Calculation Sheet Updated | 01/07/2020
An updated version of the Payroll Calculation Sheet [PDF] with rates effective January 1, 2020 has been published to the Payroll References & Matrices webpage, previous versions can be found in the Historical References sections of the page.
Personal Vehicle Mileage Rate Updates | 01/06/2020
Beginning on January 1, 2020, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be 57.5 cents per mile driven for business use, down one half of a cent from the rate for 2019. The following reference documents/forms have been updated to reflect the updated mileage rate:
- Privately Owned Vehicle Rates [PDF]
- Travel Authorization Form with Linked Travel Request [XLTM]
- Mileage Form [XLSX]
- Moving Expense Reimbursement Payroll Report [XLSX]
Payroll Direct Deposit Form Updated | 01/02/2020
The Payroll Direct Deposit Form [PDF] has been updated to allow for an additional Flat Amount Deposit option for employees on a Biweekly payroll schedule.
State Single Audit Quarterly Updates Posted | 01/02/2020
Quarterly updates to the reports available on the Single Audits Received page were posted effective December 31, 2019. Also updated is a listing of CPA firms who have submitted Single Audits in the last two years to the State of Alaska.
Bi-Weekly Conversion Information Updated | 12/16/2019
Updated information and reference materials related to the State's conversion to a biweekly payroll has been added to the Info for State Employees webpage.
State Single Audit Delinquent Audits List Updated | 11/26/2019
The listing of State Single Audit noncompliant and overdue grantees has been updated. See the Single Audits Received webpage for details.
Statewide Travel Office Cost Savings Analysis Report | 11/25/2019
The Fiscal Year 2020 Statewide Travel Office Cost Savings Analysis report has been posted with first quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has resulted in a savings of over $1 million for the State of Alaska so far in Fiscal Year 2020.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
E-Travel News | 11/25/2019
The November issue of E-Travel News has been published. Topics include:
- Traveling during Winter Weather
- AAM 60 Updates [Travel, Moving, Fringe Benefits]
- FY 2020 Q1 Travel Savings Report
- Tips for Staying Healthy Onboard
Alaska Administrative Manual Updates, Transmittal 96 | 10/22/2019
Transmittal #96 to the Alaska Administrative Manual was issued and is effective October 1, 2019.
- Revised Accounting Section
- Revised Payroll
State Single Audit Quarterly Updates Posted | 10/10/2019
Quarterly updates to the reports available on the Single Audits Received page were posted effective October 9, 2019. Also updated is a listing of CPA firms who have submitted Single Audits in the last two years to the State of Alaska.
E-Travel News and Other Updates | 09/26/2019
The September issue of E-Travel News has been published. Topics include CTM Fee Consolidation, State of Alaska Per Diem Rates Update, REAL ID Reminder, Code Share Flights, and Prepare your Travelers for a Successful Trip.
Updates have also been posted to the E-Travel Fees webpage for the period effective September 30, 2019 to June 30, 2020, to the State of Alaska Per Diem Rates [PDF] reference document, and to the Travel Authorization Form with Request [XLTM].
Updated Electronic Payment Agreement Forms | 09/25/2019
Updated versions of the Electronic Payment Agreement (EPA) forms for Vendors, State Employees, and Subsidized Adoption / Guardianship and Foster Parents have been posted to the Division of Finance website effective 09/24/2019.
Updates include:
- Cancelling This Agreement option (Update applies to all three EPA forms) — When an individual elects to cancel their direct deposit, they must now verify their financial (banking) institution, along with the routing transit number and full account number they are cancelling.
- Updated contact information if there are questions about the form (Update applies to Vendor/State Employee EPA forms) — The new phone number to call is the Vendor Help Desk line at 907-465-5555. Also added the Vendor Help Desk email.
- Voided check/banking documentation requirement (Update applies to State Employee EPA) — Due to a rise in invalid account information, Division of Finance is now requiring a voided check/banking documentation to be submitted with the EPA form for State Employees.
IRIS Access Affidavit and Security Request Updates | 09/24/2019
Updated versions of the IRIS Access Affidavit and IRIS Security Request Form to the Division of Finance website effective 9/24/2019.
The updates to the IRIS Access Affidavit were very minor, and were limited to a link to the State Security Office Policies and the email address for form submission.
Updates to the IRIS Security Request Form were more substantial and included:
- Added REVISION LOG tab to start tracking changes made to form.
- Added DEPT_ASD security role to IRIS-HRM SECURITY ROLES tab. Selection of this role is limited to employees in an Administrative Services Director (ASD) PCN and will be automatically selected if ASD PCN is entered on USER INFORMATION tab.
- Updated logic to allow for the automatic assignment of the APPROVER and ANY IRIS FIN Security Roles even if request type is Workflow Roles Only.
- Added section titled WORKFLOW ROLES tab to pre-select Division of Personnel and Labor Relations worklists based on DOP&LR IRIS HRM Security Role selected. These selections may be overwritten if necessary.
- Added YES/NO field to SIGNATURES page that indicates whether request is for Administrative Services Director (ASD).
- Added and removed a number of entries from the WORKFLOW ROLES tab based on recent updates.
Re-Appropriation Digest Updates | 08/13/2019
An updated version of the Re-Appropriation Digest (RAD) (SOA Only) [PDF] has been published on the DOF Website. This reference was previously titled the Re-Appropriation Handy Guide (RAHG), but has been renamed in this version.
Questions or comments about this update may be addressed to the IRIS Help Desk.
E-Travel News July Issue | 08/07/2019
The July issue of E-Travel News has been published. Topics include FY 2019 E-Travel Program Savings, Federal Per Diem Changes – Effective June 1, 2019, and CTS Authorization Requirements.
Statewide Travel Office Cost Savings Analysis Report | 08/07/2019
The Fiscal Year 2019 Statewide Travel Office Cost Savings Analysis report has been updated with fourth quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts resulted in a savings of over $3.7 million for the State of Alaska in Fiscal Year 2019.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
ALDER 100 Video Tutorials Now Available! | 08/07/2019
Video tutorials are now available to help Report Viewers learn how to use ALDER. You can find the tutorials and the ALDER 100: Report Viewers Student Guide on the ALDER References & Resources webpage. These video tutorials can be used in conjuction with the Student Guide.
Moving Reimbursement Payroll Report Form Updates | 07/11/2019
Changes have been made to the Moving Expense Reimbursement Payroll Report Form, Payroll Report tab to make all moving related expenses reportable for tax purposes. The revision date on the workbook has been updated; due to significant changes in formula calculations on this form, all previous versions of this workbook should be deleted as taxable amounts will not be calculated correctly.
Re-Appropriation Digest (RAD) Presentation | 07/10/2019
A recording of the WebEx Presentation of the RAD is available as a MPEG-4 (MP4) video file. This is a large file, runtime (HH:MM) and file size is notated next to the recording for your reference.
Your browser should automatically select the best player application for this file type, recommended players include the Windows Media Player and QuickTime.
SOA Only 01:28 [MP4 135 MB]
Salary Schedules Effective 07/01/2019 Posted | 06/28/2019
Updated salary schedules for the following bargaining units have been posted to the Salary Schedules webpage. These schedules are effective July 1, 2019.
- PSEA Public Safety Officers (AA)
- ACOA Correctional Officers Unit (GC)
- ASEA General Government (GG/GP) (Class 1 & Class 2/3, 37.5 Hr.)
- ASEA General Government (GY/GZ) (Class 1, 40 Hr.)
- CEA Confidential Employees (KK)
- Teachers' Education Association of Mt. Edgecumbe (TM)
Re-Appropriation Handy Guide Updates | 06/19/2019
An updated version of the Re-Appropriation Handy Guide (RAHG) (SOA Only) [PDF] has been published on the DOF Website. Questions or comments about this update may be addressed to the IRIS Help Desk.
Alaska Administrative Manual Updates, Transmittal 95 | 06/01/2019
Transmittal #95 to the Alaska Administrative Manual was issued and is effective June 1, 2019.
- Revised Accounting Section
- Revised Personnel
- AAM 100 — General Personnel System Information
- Employee Recognition Awards (100.090)
- AAM 100 — General Personnel System Information
- Revised Payroll
E-Travel News May Issue | 05/28/2019
The May issue of E-Travel News has been published. Topics include Economy Fares Removed from E-Travel, Managing Your Travel Profile, Ravn Alaska Increases No-Show Charges, and Traveling in Rural Alaska.
2019 Audit Guide Now Available | 05/01/2019
The 2019 version of the State of Alaska Audit Guide and Compliance Supplements are now available online. See the Audit Guides webpage for more information.
Statewide Travel Office Cost Savings Analysis Report | 04/25/2019
The Fiscal Year 2019 Statewide Travel Office Cost Savings Analysis report has been updated with third quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has resulted in a savings of $2.7 million for the State of Alaska in Fiscal Year 2019 which began on July 1, 2018.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
ALDER 101 Student Guide Updated | 04/25/2019
An updated version of the ALDER 101 Student Guide for Interactive Users is now available on the ALDER References and Resources webpage. The user guide has been updated for the changes in ALDER since IRIS GoLive and to incorporate department level report concepts.
ALDER 100 Student Guide Updated | 03/07/2019
An updated version of the ALDER 100 Student Guide for Report Viewers is now available on the ALDER References and Resources webpage. The user guide has been updated for the changes in ALDER since IRIS GoLive and to incorporate department level report concepts.
E-Travel News March Issue | 03/07/2019
The March issue of E-Travel News has been published. Topics include Form Update: Moving Expense Reimb Payroll Report, No-Show Reminder for State Travelers, E-Traveler Profiles, and E-Travel FAQs.
Comprehensive Annual Financial Report (FY 2018) | 03/01/2019
The State of Alaska Comprehensive Annual Financial Report for Fiscal Year 2018 is now available online. You may view the current and previous year's reports online.
Moving Exp. Reimb. Payroll Report Form Updated | 02/14/2019
The Moving Expense Reimbursement Payroll Report Form [XLSX] has been updated per the IRS Tax Cuts and Jobs Act that suspended the exclusion for qualified moving expense reimbursements from an employee's income. The new version of the form with a revision date of 2/14/2019 should be used starting immediately. | 02/14/2019.
Compensation & Travel Report of Executive Positions | 01/31/2019
The State of Alaska Compensation & Travel Report of Executive Positions for Calendar Year 2018 is now available online. You may view the current and previous year's reports online.
AccessOnline Add User Request Form Updated | 01/29/2019
The revamped AccessOnline Add User Request Form has been published online and is available for use starting today. This form is used by agency support contacts for the State of Alaska One Card Program to request a new AccessOnline user account. Questions or comments about the revised form can be sent to the DOF PCard Team.
Tax Year 2018 W-2 Forms | 01/23/2019
During the week of January 21, 2019, Division of Finance staff will print and mail 2018 W2 tax forms to all SOA employees who had earnings in Tax Year 2018. Employees should expect to receive their W2 tax form by January 31, 2019 depending on mail delivery speed.
Hardcopy forms will be provided via mail and PDF versions of the forms will also be available online for employees. This will provide employees with quicker access to their W2 Tax Form if a reprint is needed. The online version of the W2 form is available online immediately in the Employee Self Service (ESS) application which is accessible from inside and outside the SOA network to all active state employees.
Statewide Travel Office Cost Savings Analysis Report | 01/23/2019
The Fiscal Year 2019 Statewide Travel Office Cost Savings Analysis report has been updated with second quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has already resulted in a savings of $1.9 million for the State of Alaska in Fiscal Year 2019 which began on July 1, 2018.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
E-Travel News January Issue | 01/07/2019
The January issue of E-Travel News has been published. Topics include Federal Per Diem Rate Change, 2019 Mileage Rate Adjustment, Real ID for Alaska Residents, and More E-Travel Training.
Privately Owned Vehicle Mileage Rate Update | 12/18/2018
Effective January 1, 2019, the Federal privately owned vehicle reimbursement rate for Automobiles has increased from $0.545 to $0.58 per mile. The following forms have been updated to reflect this rate change:
- Privately Owned Vehicle Mileage Reimbursement Rates [PDF]
- Mileage Form [XLSX]
- Moving Expense Reimbursement Payroll Report [XLSX]
- Travel Authorization Form with Request [XLTM]
- Travel Authorization Form with Request [Macro-Free XLSX]
Federal Per Diem Rates Updated | 12/11/2018
Effective October 1, 2018, the Federal General Services Administration (GSA) updated the per diem amounts for destinations within the lower 48 Continental United States (CONUS). The State of Alaska Per Diem Rates [PDF] reference document has been updated to reflect these new rates, there are now two tables for Meals and Incidental Expenses (M&IE) Proration, one for rates effective 07/01/2018-09/30/2018 and another for rates effective 10/01/2018.
2019 State Payroll Calendars | 11/20/2018
The Calendar Year 2019 payroll calendars for Payroll Staff have been posted. These files can be found on the Payroll Calendars webpage. Files include Payroll Calendar, Holiday Schedule, Pay Period Days/Hours, and the Payroll Schedule. State Employees can also refer to the State Calendars webpage for 2019 calendars.
Updated Electronic Payment Agreement Forms | 11/19/2018
The Electronic Payment Agreement form and Payroll Direct Deposit form have been updated effective November 19, 2018. Please ensure you are using the forms with a revision date of 11/19/2018 to request electronic payments from the State of Alaska. Updated forms include:
- Electronic Payment Agreement (For Adoption/Foster Parents) [PDF]
- Electronic Payment Agreement (For State Employee Reimbursements) [PDF]
- Electronic Payment Agreement (For Vendors Doing Business with SOA) [PDF]
- Payroll Direct Deposit Form [PDF]
Statewide Travel Office Cost Savings Analysis Report | 11/15/2018
The Fiscal Year 2019 Statewide Travel Office Cost Savings Analysis report containing first quarter data has been posted. We are pleased to report that the net calculated benefit of using E-Travel Contracts has already resulted in a savings of $1.1 million for the State of Alaska in Fiscal Year 2019 which began on July 1, 2018.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
E-Travel News November Issue | 11/06/2018
The November issue of E-Travel News has been published. Topics include Alaska Airlines Up Their Baggage Fees, Rental Car Reminders for State Travelers, Private Lodging Platforms (Airbnb™), and New Security Screening Technology.
ALDER Report Developer User Guide | 10/24/2018
An ALDER Report Developer User Guide is now available. This guide provides conceptual and detail information to aid users in building accurate, optimal reports. You may find this User Guide and other helpful references on the ALDER References and Resources webpage.
IRIS PRCUU/PRCC Reconciliation Status Selection | 10/15/2018
Row filtering has been applied to the Reconciliation Status field on the PRCUU table and PRCC document to limit what values can be selected based on the user's security role. PCard references can be found on the IRIS References and Resources webpage.
The DOF Help Desk is available to departments for all IRIS related questions. The best way to reach us is via email.
IRIS PCard Enhancements are Live! | 10/02/2018
Tuesday, October 2, 2018, is the first day of availability of the new PCard features. Users are encouraged to review the references on the IRIS References and Resources webpage related to these updates.
The DOF Help Desk is available to departments for all IRIS related questions, including the new PCard feature. The best way to reach us is via email.
E-Travel News September Issue | 09/06/2018
The September issue of E-Travel News has been published. Topics include E-Travel Online Booking Fee Change, Federal Per Diem Changes – Effective September 1, 2018, Hotel Booking Tips for E-Travel Planners, and Real ID for Alaskans.
IRIS PCard Enhancements Go-Live Date Announcement | 09/06/2018
The go-live of the PCard processing enhancements in IRIS Financial is scheduled for Tuesday, October 2, 2018.
IRIS PCard Enhancements | 08/13/2018
References have been added to the IRIS References and Resources webpage for the upcoming updates to IRIS for PCard Enhancements.
Statewide Travel Office Cost Savings Analysis Report | 08/01/2018
The final Fiscal Year 2018 Statewide Travel Office Cost Savings Analysis report has been posted. We are pleased to report that the net calculated benefit of using E-Travel Contracts resulted in a savings of $3.5 million for the State of Alaska, up from $3.1 million in Fiscal Year 2017.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
LearnAlaska Application Decommissioning | 06/29/2018
LearnAlaska is being decommissioned and will no longer be available for use effective July 1, 2018. The login page will remain live for a period of time after July 1, but users will be preventing from logging in.
The Department of Administration, Divisions of Personnel & Labor Relations (DOP&LR) and Finance (DOF) will utilize the TrainAlaska system for class registrations starting in August 2018.
LearnAlaska Administrators are working to migrate employee transcript records for courses conducted by DOP&LR and DOF to TrainAlaska as part of this change.
Questions or comments about this notification may be addressed to the LearnAlaska Help Desk.
APEA Supervisory Bargaining Unit Salary Schedules | 06/21/2018
Salary schedules effective July 1, 2018 for the APEA Supervisory bargaining unit have been posted to the Salary Schedules webpage.
Alaska Administrative Manual Updates, Transmittal 94 | 06/04/2018
Transmittal #94 to the Alaska Administrative Manual was issued and is effective June 1, 2018.
- Revised Accounting Section
- Revised Procurement
- AAM 81 — Procurement
- AAM 82 — Procurement
- Revised Payroll
- AAM 330 — Overpayments, Advances, Bonuses, and Allowances
IRIS Expenditure Object Codes Reference Document | 05/21/2018
A reference worksheet of IRIS Expenditure Object Codes [XLSX] has been posted to the Reference section on the State Agency Fiscal Staff webpage and to the IRIS Financial Job-Aids section on the IRIS Financial/Procurement System References & Resources webpage.
Updated Website Look-and-Feel | 05/18/2018
The Division of Finance's website has been updated to reflect the State of Alaska's revised website look-and-feel standards. For the most part website navigation and bookmarks should remain the same. If you have issues locating website resources, please contact the DOF Webmaster for assistance.
FY 2017 Statewide Cost Allocation Plan Posted | 05/18/2018
The State of Alaska Statewide Cost Allocation Plan for Fiscal Year 2017 is now available online. You may view the current and previous year's reports online.
Comprehensive Annual Financial Report (FY 2017) | 02/20/2018
The State of Alaska Comprehensive Annual Financial Report for Fiscal Year 2017 is now available online. You may view the current and previous year's reports online.
Compensation & Travel Report of Executive Positions (CY 2017) | 01/31/2018
The State of Alaska Compensation & Travel Report of Executive Positions for Calendar Year 2017 is now available online. You may view the current and previous year's reports online.
How to read your paystub & W2 reference document | 01/26/2018
An updated version of the reference document "How to read your payroll stub & yearly W2 earnings statements" [PDF] has been posted to the DOF website. Links can also be found in Employee Self Service (ESS), on the Payroll Reference Sheets and Matrices page, on the Information for State Employees page, and on the IRIS System References and Resources for ESS page.
Tax Year 2017 W-2 Forms | 01/23/2018
During the week of January 22, 2018, Division of Finance staff will print and mail 2017 W2 tax forms to all SOA employees who had earnings in Tax Year 2017. Employees should expect to receive their W2 tax form by January 31, 2018 depending on mail delivery speed.
While hardcopy forms will be provided via mail, we are also pleased to announce that this is the first year that forms will also be available online for employees. This will provide employees with quicker access to their W2 Tax Form if a reprint is needed. The online version of the W2 form is available online immediately in the Employee Self Service (ESS) application which is accessible from inside and outside the SOA network to all active state employees.
Read full email announcement [PDF]
Comprehensive Annual Financial Report (FY 2016) | 06/01/2017
The State of Alaska Comprehensive Annual Financial Report for Fiscal Year 2016 is now available online. You may view the current and previous year's reports online.
Alaska Administrative Manual Updates, Transmittal 93 | 03/31/2017
Transmittal #93 to the Alaska Administrative Manual was issued and is effective April 1, 2017.
Revised Accounting Section
- AAM 60 — Travel
- Traveler Reimbursement (60.210)
- AAM 60 — Moving
- Reimbursable Moving Expense (60.350)
- Updated Forms include:
- Employee Move Authorization Request [PDF]
- Travel Authorization Form with Linked Travel Request [XLTM]
Compensation & Travel Report of Executive Positions (CY 2016) | 01/31/2017
The State of Alaska Compensation & Travel Report of Executive Positions for Calendar Year 2016 is now available online. You may view the current and previous year's reports online.
IRIS HRM is Live! | 01/17/2017
The implementation of Alaska’s statewide human resource and payroll software system is here! Starting at 6am on Tuesday, January 17, 2017, State of Alaska employees may begin working in IRIS HRM for Calendar Year 2017 payroll and other employee related transactions.
Read more at the IRIS Portal homepage.
IRIS HRM Employee Self Service (ESS) is now available | 01/17/2017
The Go Live of the IRIS HRM System includes the introduction of the Employee Self Service (ESS) module. ESS allows State employees a convenient way to review various payroll information specific to them through a secure online portal accessible both inside and outside the State network.
Read more at the IRIS Portal homepage.
Alaska Administrative Manual Updates, Transmittal 92 | 01/04/2017
Transmittal #92 to the Alaska Administrative Manual was issued and is effective January 1, 2017.
Revised Payroll Section
AAM 200 — Payroll System Information
- Merit and Pay Increments (200.110)