Division of Finance Updates
IRIS Security Role Reference Guide | 08/23/2022
An updated IRIS Security Reference Guide has been published. This guide is under development. Information for most IRIS Financial and Procurement security roles has been added, future versions of the guide will include information for HRM and Central security roles.
Learning Materials Added for FIN/PROC Users | 08/04/2022
The following learning materials have been added to the IRIS References and Resources for FIN/PROC Users page:
- Job Aid - Linking New Transactions to Existing Procurement Folders and Awards
- Job Aid - Creating a new DGAX Transaction
- Job Aid - Creating a new DPRC Transaction
State Single Audit Quarterly Updates Posted | 08/04/2022
Quarterly updates to the 2020 Audit Status Report, 2021 Audit Status Report, and the Delinquent Audits Report available on the Single Audits Received page have been posted effective June 30, 2022.
Appropriation Add/Change Form Updated | 07/29/2022
An update to the form to establish a new or modify an existing Appropriation Unit, Appropriation Type, and/or Appropriation Group has been published. The Division of Finance requests that all agencies begin using this updated form effective immediately. Questions or comments regarding this form may be directed to your agency accountant.
Statewide Travel Cost Savings Report Updated | 07/29/2022
The Fiscal Year 2022 Statewide Travel Office Cost Savings Analysis report has been posted with fourth quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has resulted in a savings of over $2.4 million for the State of Alaska in Fiscal Year 2022.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
Payroll Calculation Sheet Updated | 07/19/2022
The current Payroll Calculation Sheet, effective 07/11/2022, has been added to the Payroll Reference Sheets and Matrices page.
References Materials Added - Internal Controls | 07/19/2022
The following references have been added to the Internal Controls Resources and Tools page:
- State of Alaska Base Internal Control Objectives
- Internal Control System Documentation and Checklist
- Control Activities and Proper Segregation of Duties
Reference Materials Added - IRIS FIN Leases and Bonds | 07/14/2022
The following reference materials have been added to the IRIS References for Financial (FIN) and Procurement (PRO) Users
- Job Aid - Bond Maintenance (BONDM)
- Job Aid - Bond Set Up (BONDS)
- Job Aid - Lease Maintenance (LEASEM)
- Job Aid - Lease Set Up (LEASES)
Updated IRIS Re-Appropriation Digest (RAD) Posted | 07/11/2022
An updated version of the IRIS Re-Appropriation Digest (RAD) is now available!
Updated Salary Schedules Effective 07/01/2022 Posted | 07/08/2022
Salary schedules effective July 1, 2022 have been posted for the following bargaining units. Please visit the the Salary Schedules webpage for updated schedules.
- PSEA Public Safety Officers (AA)
- PSEA Airport Police & Fire Officers (AP)
- Masters Mates and Pilots Unit (CC)
- ACOA Correctional Officers Unit (GC)
- ASEA General Government (GG/GP)
- ASEA General Government (GY/GZ)
- CEA Confidential Employees (KK)
- Labor, Trades, and Crafts (LL)
- APEA Supervisory (SS)
- Alaska Vocational Technical Teacher Association (TA)
- Legislative Employees (XL)
Alaska Administrative Manual Update, Transmittal 103 | 07/08/2022
Transmittal #103 to the Alaska Administrative Manual was issued and is effective July 1, 2022.
- Revised Accounting
- AAM 05 — Internal Controls
- Updated language to current guidelines and adopt the Green Book.
- AAM 05 — Internal Controls
Mileage Rate Updates | 07/01/2022
Effective July 1, 2022, the standard mileage rates for the use of a privately owned vehicles, including airplanes, motorcycles, and moves have all increased per mile driven for business. The following reference documents/forms have been updated to reflect the new mileage rate:
- Privately Owned Vehicle Rates [PDF]
- Travel Authorization Form with Linked Travel Request [XLTM]
- Macro-Free Excel Workbook [XLSX]
- Mileage Form [XLSX]
- Moving Expense Reimbursement Payroll Report [XLSX]
References Added for HRM Users | 06/30/2022
The following reference materials have been added to the IRIS References for Human Resource Management (HRM) Users Page:
- Work Cycles Available in IRIS Advanced
- Employee Address (ADDR) Map
- Employee Attribute (ATTR) Map
- Overload Payment Generator (OPAY) Map
- One-Time Deduction (OTDED) Map
- Updated: Employee Profile Managenent (EPM) Activity Folder
- Updated: Position Management (POSM) Activity Folder
- Updated: Looking up Employee Salary Information using the Employee Salary (QSAL) Inquiry
- Updated: Looking Up Employee-Related Information using the Employee Verification (QVER) Inquiry
Alaska Administrative Manual Update, Transmittal 102 | 05/26/2022
Transmittal #102 to the Alaska Administrative Manual was issued and is effective June 1, 2022.
- Revised Procurement
2022 State of Alaska Audit Guide Now Available | 05/25/2022
The 2022 version of the State of Alaska Audit Guide and Compliance Supplements are now available online. See the Audit Guides webpage for more information.
References Added for HRM Users | 05/16/2022
The following reference materials have been added to the IRIS References for Human Resource Management (HRM) Users Page:
- Employee Role User Guide
- Timesheet Adjustment (TADJ) Job Aid
- Employee Self-Service (ESS) Timesheet Approval Process: Timekeeper Hints
References Added for HRM Users | 05/05/2022
The following reference materials have been added to the IRIS References for Human Resource Management (HRM) Users Page:
- Personnel and Position Status Matrices
- Job-Aids:
- Address (ADDR)
- Electronic Listed Property (Device) Allowance Job-Aid
- Employee Status Maintenance (ESMT)
- One-Time Payment (OTPAY)
- Marine Highways Timesheet (TAMHS)
- Timesheet Processing (TIMEI)
- Looking up Employee Salary Information using the Employee Salary (QSAL) Inquiry
Statewide Travel Office Cost Savings Analysis Report | 05/02/2022
The Fiscal Year 2022 Statewide Travel Office Cost Savings Analysis report has been posted with third quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has resulted in a savings of over $1.6 million for the State of Alaska in Fiscal Year 2022.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
References Added for Payroll and HRM Users | 04/26/2022
The following reference materials have been added to the DOF website:
- Pay and Leave Event Matrix / Deduction Event Matrix is available on the Payroll References and Matrices page
- Job-Aids for HRM Users have been added to the IRIS References for Human Resource Management (HRM) Users Page:
- Employee Accounting Data (DEPTA)
- Leave Cash-In Calculator (LCAL)
- Leave Accrual (LEAV)
- New Employee (NEMP)
- Position Status Maintenance (PSMT)
State Single Audit Quarterly Updates Posted | 04/18/2022
Quarterly updates to the 2020 Audit Status Report, 2021 Audit Status Report, and the Delinquent Audits Report available on the Single Audits Received page have been posted effective March 31, 2022.
IRIS References - Navigating PAYM | 04/08/2022
A new IRIS Job-Aid has been added to the to the HRM References and Resources webpage. This job-aid includes information about Navigating the Payroll Manangement (PAYM) activity folder and explanation of the information found on each tab that is accessible to departmental IRIS HRM users:
IRIS References - Labor Distribution Profiles | 04/04/2022
IRIS Advanced Learning Materials - The following learning materials were added to the HRM References and Resources Page:
- Labor Distribution Profile User Guide [PDF]
- Transaction Map: Labor Distribution Profile Management (LDPM) [PDF]
Alaska Administrative Manual Update, Transmittal 101 | 03/31/2022
Transmittal #101 to the Alaska Administrative Manual was issued and is effective April 1, 2022.
- Revised Procurement
- AAM 81 — Procurement
- Evaluating Proposals (81.470)
- AAM 81 — Procurement
IRIS Advanced – The Operative – Episode 16 | 03/15/2022
Watch "Fun in the Sun" Episode 16 of the IRIS Advanced Video Series.
Annual Comprehensive Financial Report (FY 2021) | 03/04/2022
The State of Alaska Annual Comprehensive Financial Report for Fiscal Year 2021 is now available. Also available is an updated document for the Available Balance in the Constitutional Budget Reserve Fund [PDF].
IRIS Advanced – The Operative – Episode 15 | 03/02/2022
Watch "High Tech" Episode 15 of the IRIS Advanced Video Series.
IRIS Advanced Go Live | 02/22/2022
The Division of Finance is pleased to announce that the upgrade of the IRIS application to IRIS Advanced is now live. This upgrade was the result of over two years of time and effort by the State of Alaska and CGI Teams. We are excited to offer our State of Alaska Employees and Vendor an expanded browser compatibility, improved user interface design, and enhanced search features.
IRIS users may access the IRIS Advanced application, FIN/PRO and HRM, at our new unified URL https://iris.alaska.gov/. Employees and Managers may use the Employee Self-Service URL at https://iris-ess.alaska.gov/. The ESS and new Manager Self-Service (MSS) modules are accessible both inside and outside the State network.
Vendors who conduct business with the State of Alaska can find the Vendor Self-Service (VSS) application at https://iris-vss.alaska.gov/.
IRIS Advanced – The Operative – Episodes 13 and 14 | 02/19/2022
Watch "Florida On My Mind" Episode 13 and "Easy Pick" Episode 14 of the IRIS Advanced Video Series. Episode 12 has been skipped.
IRIS Advanced – The Operative – Episode 11 | 02/10/2022
Watch "Frenemies" Episode 11 of the IRIS Advanced Video Series.
Compensation & Travel Report of Executive Positions | 01/30/2022
The State of Alaska Compensation & Travel Report of Executive Positions for Calendar Year 2021 is now available online. You may view the current and previous year's reports online.
Alaska Administrative Manual Update, Transmittal 100 | 01/28/2022
Transmittal #100 to the Alaska Administrative Manual was issued and is effective February 2, 2022.
- Revised Accounting Section
- AAM 55 — Capital Assets
- Capital Assets Depreciation (55.050)
- AAM 55 — Capital Assets
- Revised Payroll Section
- AAM 320 — Fringe Benefits
- Employer Provided Housing (320.310)
- AAM 320 — Fringe Benefits
Tax Year 2021 1099-MISC Forms | 01/28/2022
During the week of January 24, 2022, the Division of Finance staff printed and mailed 2021 1099-MISC tax forms to all vendors who had earnings from the State of Alaska in Tax Year 2021.
Vendors who have access to Vendor Self Service (VSS) may access an electronic version of the 1099-MISC form using the following instruction document, View and Print 1099-MISC Tax Forms [PDF].
FY 2019 SWCAP Report Posted | 01/22/2022
The State of Alaska Statewide Cost Allocation Plan (SWCAP) for Fiscal Year 2019 is now available online. You may view the current and previous year's reports online.
Tax Year 2021 W-2 Tax Forms | 01/19/2022
During the week of January 18, 2022, Division of Finance staff printed and mailed 2021 W-2 tax forms to all employees who had earnings from the State of Alaska in Tax Year 2021.
An electronic (PDF) version of the W-2 form is also available online for employees. This will provide employees with quicker access to their W-2 Tax Form if a reprint is needed. The electronic version of the W-2 form is available online in the Employee Self Service (ESS) application which is accessible from inside and outside the SOA network to all active state employees. Read full email announcement [PDF] regarding distribution of W2 tax forms including instructions for retrieving an electronic copy from ESS.
For former employees of the State of Alaska who had earnings in Tax Year 2021, reprints can be requested from the Division of Personnel Employee Call Center at (907) 465-3009 or via email at employeecallcenter@alaska.gov.
State Single Audit Quarterly Updates Posted | 01/13/2022
Quarterly updates to the 2020 Audit Status Report, 2021 Audit Status Report, and the Delinquent Audits Report available on the Single Audits Received page have been posted effective December 31, 2021.
Personal Vehicle Mileage Rate Update | 01/11/2022
Beginning on January 1, 2022, the standard mileage rates for the use of a privately owned vehicles, including airplanes, motorcycles, and moves have all increased per mile driven for business. The following reference documents/forms have been updated to reflect the new mileage rate:
- Privately Owned Vehicle Rates [PDF]
- Travel Authorization Form with Linked Travel Request [XLTM]
- Mileage Form [XLSX]
- Moving Expense Reimbursement Payroll Report [XLSX]
IRIS Advanced – The Operative – Episode 10 | 12/30/2021
Watch "Numbers Station" Episode 10 of the IRIS Advanced Video Series.
Timekeeper Schedule for Calendar Year 2022 | 12/14/2021
The Timekeeper Schedule for Calendar Year 2022 has been published. This schedule provide information on deadlines for payroll contacts and timekeepers for each pay period for processing payroll. The calendars can be found on the Payroll > Timekeeping webpage.
IRIS Advanced – The Operative – Episode 9 | 11/24/2021
Watch "Anmar" Episode 9 of the IRIS Advanced Video Series.
IRIS Advanced – The Operative – Episode 8 | 11/11/2021
Watch "Food for Thought" Episode 8 of the IRIS Advanced Video Series.
Statewide Travel Office Cost Savings Analysis Report | 11/2/2021
The Fiscal Year 2022 Statewide Travel Office Cost Savings Analysis report has been posted with first quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has resulted in a savings of over $500,000 for the State of Alaska in Fiscal Year 2022.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
IRIS Advanced – The Operative – Episode 7 | 10/27/2021
Watch "Live Drop" Episode 7 of the IRIS Advanced Video Series.
State Single Audit Quarterly Updates Posted | 10/18/2021
Quarterly updates to the 2020 Audit Status Report and the Delinquent Audits Report available on the Single Audits Received page were posted effective September 30, 2021.
E-Travel News October Edition | 10/14/2021
The issue of the E-Travel News has been published. Topics include:
- Changes to State Car Rental Contracts
- Unused Ticket Credits Q&A
- Statewide Travel Office Cost Savings Analysis
- Suggestions Lead to Enhancements in E-Travel Online
IRIS Advanced – The Operative – Episode 6 | 10/11/2021
Watch "USB Attack" Episode 6 of the IRIS Advanced Video Series.
Welcome Payroll Services staff! | 09/21/2021
The Division of Finance is excited to announce the transition of the Payroll Services section and staff from the Division of Personnel and Labor Relations. Our division is growing by 70+ positions, we are excited for the efficiencies and synergy that will be found by consolidating payroll functions under the same division. Brandi Billings serves as the Payroll Manager with Brittney Church continuing as Assistant Payroll Services Manager. Your payroll contacts will stay the same as before. You may review the Payroll Services Contact List here [PDF].
IRIS Advanced – The Operative – Episode 5 | 09/15/2021
Watch "I Can See Now" Episode 5 of the IRIS Advanced Video Series.
IRIS Advanced – The Operative – Episode 4 | 09/03/2021
Watch "Skittles & Hamburgers" Episode 4 of the IRIS Advanced Video Series.
IRIS Advanced – The Operative – Episode 3 | 08/18/2021
Watch "California Dreaming" Episode 3 of the IRIS Advanced Video Series.
Statewide Travel Office Cost Savings Analysis Report | 08/05/2021
The Fiscal Year 2021 Statewide Travel Office Cost Savings Analysis report has been posted with fourth quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has resulted in a savings of over $1.8 million for the State of Alaska in Fiscal Year 2021.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
IRIS Advanced – The Operative – Episode 2 | 08/01/2021
Watch "Agile" Episode 2 of the IRIS Advanced Video Series.
State Single Audit Quarterly Updates Posted | 07/27/2021
Quarterly updates to the 2020 Audit Status Report and the Delinquent Audits Report available on the Single Audits Received page were posted effective June 30, 2021.
IRIS Advanced – The Operative – Episode 1 | 07/15/2021
Watch "Waterfall" Episode 1 of the IRIS Advanced Video Series.
Updated Salary Schedules Posted | 07/01/2021
Salary schedules effective July 1, 2021 have been posted for the following bargaining units. Please visit the the Salary Schedules webpage for updated schedules.
- PSEA Public Safety Officers (AA)
- PSEA Airport Police & Fire Officers (AP)
- ACOA Correctional Officers Unit (GC)
- ASEA General Government (GG/GP)
- ASEA General Government (GY/GZ)
- Inlandboatmen's Union (MM)
- APEA Supervisory (SS)
- Teachers' Education Assoc of Mt. Edgecumbe (TM)
- Judicial Branch Exempt Employees (XJ)
Updated IRIS Re-Appropriation Digest (RAD) Posted | 06/30/2021
An updated version of the IRIS Re-Appropriation Digest (RAD) is now available!
2021 State of Alaska Audit Guide Now Available | 05/28/2021
The 2021 version of the State of Alaska Audit Guide and Compliance Supplements are now available online. See the Audit Guides webpage for more information.
E-Travel News May Edition | 05/05/2021
The issue of the E-Travel News has been published. Topics include:
Statewide Travel Office Cost Savings Analysis Report | 05/05/2021
The Fiscal Year 2021 Statewide Travel Office Cost Savings Analysis report has been posted through quarter 3 of the fiscal year. We are pleased to report that the net calculated benefit of using E-Travel Contracts has resulted in a savings of over $1.3 million for the State of Alaska in Fiscal Year 2021.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
Welcome Elizabeth Pederson, Statewide Single Audit Coordinator | 04/27/2021
The Division of Finance is happy to welcome Elizabeth "Buffy" Pederson CPA, our new Statewide Single Audit Coordinator, to our team!
Buffy is joining us from Department of Environmental Conservation (DEC), where she was the Finance Officer for the past 2.5 years. Prior to being at DEC, Buffy worked for Elgee Rehfeld, LLC, where she performed Federal and State Compliance audits as well as financial statement and employee benefits plan audits for non-profits, cities, school districts and hospitals.
Buffy's combination of experience with Single Audit plus many years of experience with the State of Alaska makes her an ideal fit for this role. She holds a BBA in Accounting from University of Alaska Southeast and is a Certified Public Accountant.
Congratulations Colleen Campbell, Retiring Statewide Single Audit Coordinator | 04/27/2021
Colleen Campbell, our Statewide Single Audit Coordinator, is retiring from the State after 30+ years of State service on Friday, April 30, 2021. Colleen's organization of the Statewide Single Audit program will be an enduring legacy for the state. She is respected across the state and by her peers as an expert in the field of single audits. Colleen has been an integral part of our Division of Finance team and she will be greatly missed. Thank you for your service!
State Single Audit Quarterly Updates Posted | 04/20/2021
Quarterly updates to the reports available on the Single Audits Received page were posted effective April 16, 2021. Also updated is a listing of CPA firms who have submitted Single Audits in the last two years to the State of Alaska.
Statement of Name Change | 03/10/2021
Please see Memorandum [PDF] issued by State of Alaska State Accountant regarding the Name Change for the Comprehensive Annual Financial Report effective March 9, 2021.
Comprehensive Annual Financial Report (FY 2020) | 02/26/2021
The State of Alaska Comprehensive Annual Financial Report for Fiscal Year 2020 is now available. You may view the current and previous year's reports online.
Constitutional Budget Reserve Fund Report Updated | 02/26/2021
The report that displays the available balance in the Constitutional Budget Reserve Fund has been updated with Fiscal Year 2020 data. Please refer to our Financial Reports webpage for this information and other financial reports published by the Division of Finance.
Alaska's Checkbook Online Reports Available | 02/05/2021
The Division of Finance is relaunching one of Alaska's best tools for government transparency, Checkbook Online.
After inaccuracies and flawed data were discovered on the previous iteration of the checkbook, the Division took on the task of resolving errors and removing the need for human intervention.
Transparency into financial transactions is key to having an accountable and limited government, which has always been a goal of the Department of Administration.
The version that is published today is similar to the past version, with accurate data and adhering to strict confidentiality standards. The division is currently in the process of upgrading the Integrated Resource Information System (IRIS) which is the backbone of the state's accounting system. Once the upgrade concludes, we look forward to additional enhancements to the Checkbook Online.
Updated reports can be found on the Checkbook Online and Payment Detail Report webpages.
Questions or comments may be addressed to the Division of Finance.
Tax Year 2020 1099-MISC Forms | 02/04/2021
During the week of February 1, 2021, the Division of Finance staff printed and mailed 2020 1099-MISC tax forms to all vendors who had earnings from the State of Alaska in Tax Year 2020.
Vendors who have access to Vendor Self Service (VSS) may access an electronic version of the 1099-MISC form using the following instruction document, View and Print 1099-MISC Tax Forms [PDF].
Welcome Robert Ervine, Division Operations Manager | 02/02/2021
The Division of Finance is happy to welcome Robert Ervine, our new Division Operations Manager, to our team!
Robert is joining the division after spending eight years working for the Alaska State Legislature. He brings a wealth of experience from his time working in the Legislature where he staffed budget subcommittees, coordinated the House of Representative's Capital Budget process, and managed legislative offices.
Robert is a lifelong Alaskan who loves to spend his time outside, hiking and rock climbing. He and his wife split their time between Anchorage and Juneau.
Compensation & Travel Report of Executive Positions | 01/29/2021
The State of Alaska Compensation & Travel Report of Executive Positions for Calendar Year 2020 is now available online. You may view the current and previous year's reports online.
Tax Year 2020 W-2 Tax Forms | 01/29/2021
During the week of January 25, 2021, Division of Finance staff printed and mailed 2020 W-2 tax forms to all employees who had earnings from the State of Alaska in Tax Year 2020.
An electronic (PDF) version of the W-2 form is also available online for employees. This will provide employees with quicker access to their W-2 Tax Form if a reprint is needed. The electronic version of the W-2 form is available online in the Employee Self Service (ESS) application which is accessible from inside and outside the SOA network to all active state employees. Read full email announcement [PDF] regarding distribution of W2 tax forms including instructions for retrieving an electronic copy from ESS.
For former employees of the State of Alaska who had earnings in Tax Year 2020, reprints can be requested from the Division of Personnel Employee Call Center at (907) 465-3009 or via email at employeecallcenter@alaska.gov.
Watch Now! IRIS Advanced Secrets Uncovered In This Exciting Web Series | 01/14/2021
Please check out this DOF-produced video and then pass the link on to your coworkers as well. It is short, fun, and directly related to the State Department of Administration, Division of Finance work on the IRIS Advanced upgrade. This is a trailer for a video series that will be coming out this year, and through this video series, State employees will learn about the details of the IRIS Advanced project.
Check it out and if you like it, please pass it on. Feel free to comment on the video as well, and be sure to “follow” the channel.
The videos are hosted on Microsoft Stream which is part of the State's Office 365 subscription, so you can use your State login credential to access the feature if it asks.
SPECIAL NOTE: Users who have a SOA email address that does not end in @alaska.gov will likely need to authenicate a bit differently to access the Microsoft Stream website. When prompted, enter your user ID as SOA User ID followed by 4soa@alaska.gov, for example, jdoe4soa@alaska.gov. You should then be redirected to the State's Federation login page where you can login with your normal network login and SOA enterprise password. Please contact the DOF webmaster if you have any questions about this process.
State Single Audit Quarterly Updates Posted | 01/06/2021
Quarterly updates to the reports available on the Single Audits Received page were posted effective December 31, 2020. Also updated is a listing of CPA firms who have submitted Single Audits in the last two years to the State of Alaska.
E-Travel News January Edition | 01/05/2021
The January issue of the E-Travel News has been published. Topics include:
- Personal Vehicle Mileage Rate for 2021
- New AAM Policy for Personal Deviations
- No-Show Reminder for State Travelers
Personal Vehicle Mileage Rate Update | 01/01/2021
Beginning on January 1, 2021, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be 56.0 cents per mile driven for business use, down from the rate for 2020. The following reference documents/forms have been updated to reflect the new mileage rate:
- Privately Owned Vehicle Rates [PDF]
- Travel Authorization Form with Linked Travel Request [XLTM]
- Mileage Form [XLSX]
- Moving Expense Reimbursement Payroll Report [XLSX]
Alaska Administrative Manual Update, Transmittal 99 | 12/22/2020
Transmittal #99 to the Alaska Administrative Manual was issued and is effective January 1, 2021.
- Revised Accounting Section
- AAM 60t — Travel
- Interruption or Deviation of Travel for Traveler Convenience (60.080)
- AAM 60t — Travel
Statewide Travel Office Cost Savings Analysis Report | 11/05/2020
The Fiscal Year 2021 Statewide Travel Office Cost Savings Analysis report has been posted with first quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has resulted in a savings of over $372,000 for the State of Alaska in Fiscal Year 2021.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
E-Travel News November Edition | 11/05/2020
The November issue of the E-Travel News has been published. Topics include:
- E-Travel Online Enhancements
- Year-End Taxable Travel Reimbursement Reminder
- Employee Reimbursements (Travel, Non-Travel, and Moves)
Upcoming State Travel Policy Change | 10/14/2020
Updates have been posted to the Travel Frequently Asked Questions related to the upcoming change in State Policy for Personal Travel Deviations. We have also posted a new reference document titled Creating a State Authorized Fare Quote [PDF]. These changes to State policy are effective January 1, 2021.
State Single Audit Quarterly Updates Posted | 10/03/2020
Quarterly updates to the reports available on the Single Audits Received page were posted effective September 30, 2020. Also updated is a listing of CPA firms who have submitted Single Audits in the last two years to the State of Alaska.
E-Travel News September Edition | 09/10/2020
The September issue of the E-Travel News has been published. Topics include:
- Creating a Fare Quote for Deviated Travel
- Airlines Eliminate Change Fees
- Web Browser Recommendation for E-Travel Online
Alaska Administrative Manual Update, Transmittal 98 | 08/03/2020
Transmittal #98 to the Alaska Administrative Manual was issued and is effective August 1, 2020.
- Revised Accounting Section
- AAM 60t — Travel
- Travel Approvals (60.040)
- AAM 60t — Travel
Statewide Travel Office Cost Savings Analysis Report | 07/29/2020
The Fiscal Year 2020 Statewide Travel Office Cost Savings Analysis report has been posted with fourth quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has resulted in a savings of over $2.78 million for the State of Alaska in Fiscal Year 2020.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
E-Travel News July Edition | 07/20/2020
The July issue of the E-Travel News has been published. Topics include:
- Alaska Airlines Announcements
- Alaska Marine Highway System Service Notice
- Employee Reimbursements
- New Travel FAQ
- Travel Arranger Homepage
State Single Audit Quarterly Updates Posted | 07/10/2020
Quarterly updates to the reports available on the Single Audits Received page were posted effective June 30, 2020. Also updated is a listing of CPA firms who have submitted Single Audits in the last two years to the State of Alaska.
Updated Salary Schedules Posted | 07/06/2020
Salary schedules effective July 1, 2020 have been posted for the following bargaining units. Please visit the the Salary Schedules webpage for updated schedules.
- ACOA Correctional Officers Unit (GC)
- ASEA General Government (GG/GP)
- ASEA General Government (GY/GZ)
- Inlandboatmen's Union (MM)
- Alaska Vocational Technical Teacher Association (TA)
- Teachers' Education Assoc of Mt. Edgecumbe (TM)
- Judicial Branch Exempt Employees (XJ)
FY 2018 SWCAP Report Posted | 06/18/2020
The State of Alaska Statewide Cost Allocation Plan (SWCAP) for Fiscal Year 2018 is now available online. You may view the current and previous year's reports online.
Updated Salary Schedules Posted | 05/21/2020
Salary schedules effective June 1, 2020 for the conversion to a Bi-Weekly payroll cycle have been posted for the following bargaining units. Please visit the the Salary Schedules webpage for updated schedules.
- ACOA Correctional Officers Unit (GC)
- ASEA General Government (GG/GP)
- ASEA General Government (GY/GZ)
- Inlandboatmen's Union (MM)
- Alaska Vocational Technical Teacher Association (TA)
- Teachers' Education Assoc of Mt. Edgecumbe (TM)
- Judicial Branch Exempt Employees (XJ)
- Judicial Branch (Judges) (XJ)
Statewide Travel Office Cost Savings Analysis Report | 05/15/2020
The Fiscal Year 2020 Statewide Travel Office Cost Savings Analysis report has been posted with third quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has resulted in a savings of over $2.6 million for the State of Alaska so far in Fiscal Year 2020.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
2020 State of Alaska Audit Guide Now Available | 05/05/2020
The 2020 version of the State of Alaska Audit Guide and Compliance Supplements are now available online. See the Audit Guides webpage for more information.
E-Travel News May Edition | 05/05/2020
The May issue of the E-Travel News has been published. Topics include:
- CTM Office Updates
- Cancelled Travel Credit
- Reminder When Booking Rural Air
- Air Carriers Safety Protocols
- OTPAY Documentation
Alaska Administrative Manual Updates, Transmittal 97 | 04/30/2020
Transmittal #97 to the Alaska Administrative Manual was issued and is effective May 1, 2020.
- Revised Accounting Section
- AAM 60m — Moving
- Employee Repayment of Moving Expenses (60.380)
- AAM 60m — Moving
State Single Audit Quarterly Updates Posted | 04/06/2020
Quarterly updates to the reports available on the Single Audits Received page were posted effective March 31, 2020. Also updated is a listing of CPA firms who have submitted Single Audits in the last two years to the State of Alaska.
E-Travel News March Edition | 03/06/2020
The March issue of the E-Travel News has been published. Topics include:
- E-Travel Login
- No-Show Reminder for State Travelers
- SeaTac Modernization and Renovation
- Airplane GSA Rate and Dry Rate
Constitutional Budget Reserve Fund Spreadsheet Updated | 02/27/2020
The spreadsheet that tracks the available balance in the Constitutional Budget Reserve Fund has been updated with Fiscal Year 2019 data. Please refer to our Financial Reports webpage for this spreadsheet and other information financial reports published by the Division of Finance.
Comprehensive Annual Financial Report (FY 2019) | 02/26/2020
The State of Alaska Comprehensive Annual Financial Report for Fiscal Year 2019 is now available. You may view the current and previous year's reports online.
Welcome Mallorie Fagerstrom, State Accountant | 02/18/2020
The Division of Finance is happy to welcome Mallorie Fagerstrom CPA, our new State Accountant, to our team!
Mallorie is joining us from Elgee Rehfeld, LLC where she performed Federal and State compliance audits as well as financial statement and employee benefits plan audits for non-profits, cities, school districts and hospitals. Prior to working for Elgee Rehfeld LLC, Mallorie was employed with the State of Alaska Department of Transportation and Public Facilities where she worked with capital project information and structures, reconciled and posted encumbrances, ran ALDER reports and processed transactions including RSAs, PCards, budget documents, and revenue billing.
Her combination of experience with audit and attesting for a CPA firm plus prior experience at the State of Alaska makes her an ideal fit for the role. She holds a BBA in Accounting from University of Alaska Southeast and an MBA from the University of Alaska Fairbanks.
Statewide Travel Office Cost Savings Analysis Report | 02/04/2020
The Fiscal Year 2020 Statewide Travel Office Cost Savings Analysis report has been posted with second quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has resulted in a savings of over $1.7 million for the State of Alaska so far in Fiscal Year 2020.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
Mileage Rate Changes | 02/04/2020
In addition to the Personal Vehicle Mileage Rate increase previously announced, new mileage rates have been announced for Airplanes and Motorcycles, Snowmobiles, and Boats, the Mileage Form [XLSX] and Privately Owned Vehicle Rates [PDF] reference document have been updated to reflect this change.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
Compensation & Travel Report of Executive Positions | 01/31/2020
The State of Alaska Compensation & Travel Report of Executive Positions for Calendar Year 2019 is now available online. You may view the current and previous year's reports online.
State Single Audit Delinquent Audits List Updated | 01/31/2020
The listing of State Single Audit noncompliant and overdue grantees has been updated. See the Single Audits Received webpage for details.
Tax Year 2019 W-2 and 1099-MISC Forms | 01/29/2019
During the week of January 20, 2020, the Division of Finance staff printed and mailed 2019 W2 and 1099-MISC tax forms to all employees and vendors who had earnings from the State of Alaska in Tax Year 2019. Recipients should expect to receive their tax forms by January 31, 2020 depending on mail delivery speed.
An electronic (PDF) version of the W2 form are also available online for employees. This will provide employees with quicker access to their W2 Tax Form if a reprint is needed. The electronic version of the W2 form is available online in the Employee Self Service (ESS) application which is accessible from inside and outside the SOA network to all active state employees. Read full email announcement [PDF] regarding distribution of W2 tax forms including instructions for retrieving an electronic copy from ESS.
For former employees of the State of Alaska who had earnings in Tax Year 2019, reprints can be requested from the Division of Personnel Employee Call Center at (907) 465-3009 or via email at employeecallcenter@alaska.gov.
Vendors who have access to Vendor Self Service (VSS) may access an electronic version of the 1099-MISC form using the following instruction document, View and Print 1099-MISC Tax Forms [PDF].
E-Travel News | 01/14/2020
The January issue of E-Travel News has been published. Topics include:
- Elite Frequent Traveler Status for 2020
- Personal Vehicle Mileage Rate for 2020
- Preferred Hotel Program
- Alaska Air Contract
- E-Travel Customer Satisfaction Survey
Payroll Calculation Sheet Updated | 01/07/2020
An updated version of the Payroll Calculation Sheet [PDF] with rates effective January 1, 2020 has been published to the Payroll References & Matrices webpage, previous versions can be found in the Historical References sections of the page.
Personal Vehicle Mileage Rate Updates | 01/06/2020
Beginning on January 1, 2020, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be 57.5 cents per mile driven for business use, down one half of a cent from the rate for 2019. The following reference documents/forms have been updated to reflect the updated mileage rate:
- Privately Owned Vehicle Rates [PDF]
- Travel Authorization Form with Linked Travel Request [XLTM]
- Mileage Form [XLSX]
- Moving Expense Reimbursement Payroll Report [XLSX]
Payroll Direct Deposit Form Updated | 01/02/2020
The Payroll Direct Deposit Form [PDF] has been updated to allow for an additional Flat Amount Deposit option for employees on a Biweekly payroll schedule.
State Single Audit Quarterly Updates Posted | 01/02/2020
Quarterly updates to the reports available on the Single Audits Received page were posted effective December 31, 2019. Also updated is a listing of CPA firms who have submitted Single Audits in the last two years to the State of Alaska.
Bi-Weekly Conversion Information Updated | 12/16/2019
Updated information and reference materials related to the State's conversion to a biweekly payroll has been added to the Info for State Employees webpage.
State Single Audit Delinquent Audits List Updated | 11/26/2019
The listing of State Single Audit noncompliant and overdue grantees has been updated. See the Single Audits Received webpage for details.
Statewide Travel Office Cost Savings Analysis Report | 11/25/2019
The Fiscal Year 2020 Statewide Travel Office Cost Savings Analysis report has been posted with first quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has resulted in a savings of over $1 million for the State of Alaska so far in Fiscal Year 2020.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
E-Travel News | 11/25/2019
The November issue of E-Travel News has been published. Topics include:
- Traveling during Winter Weather
- AAM 60 Updates [Travel, Moving, Fringe Benefits]
- FY 2020 Q1 Travel Savings Report
- Tips for Staying Healthy Onboard
Alaska Administrative Manual Updates, Transmittal 96 | 10/22/2019
Transmittal #96 to the Alaska Administrative Manual was issued and is effective October 1, 2019.
- Revised Accounting Section
- Revised Payroll
State Single Audit Quarterly Updates Posted | 10/10/2019
Quarterly updates to the reports available on the Single Audits Received page were posted effective October 9, 2019. Also updated is a listing of CPA firms who have submitted Single Audits in the last two years to the State of Alaska.
E-Travel News and Other Updates | 09/26/2019
The September issue of E-Travel News has been published. Topics include CTM Fee Consolidation, State of Alaska Per Diem Rates Update, REAL ID Reminder, Code Share Flights, and Prepare your Travelers for a Successful Trip.
Updates have also been posted to the E-Travel Fees webpage for the period effective September 30, 2019 to June 30, 2020, to the State of Alaska Per Diem Rates [PDF] reference document, and to the Travel Authorization Form with Request [XLTM].
Updated Electronic Payment Agreement Forms | 09/25/2019
Updated versions of the Electronic Payment Agreement (EPA) forms for Vendors, State Employees, and Subsidized Adoption / Guardianship and Foster Parents have been posted to the Division of Finance website effective 09/24/2019.
Updates include:
- Cancelling This Agreement option (Update applies to all three EPA forms) — When an individual elects to cancel their direct deposit, they must now verify their financial (banking) institution, along with the routing transit number and full account number they are cancelling.
- Updated contact information if there are questions about the form (Update applies to Vendor/State Employee EPA forms) — The new phone number to call is the Vendor Help Desk line at 907-465-5555. Also added the Vendor Help Desk email.
- Voided check/banking documentation requirement (Update applies to State Employee EPA) — Due to a rise in invalid account information, Division of Finance is now requiring a voided check/banking documentation to be submitted with the EPA form for State Employees.
IRIS Access Affidavit and Security Request Updates | 09/24/2019
Updated versions of the IRIS Access Affidavit and IRIS Security Request Form to the Division of Finance website effective 9/24/2019.
The updates to the IRIS Access Affidavit were very minor, and were limited to a link to the State Security Office Policies and the email address for form submission.
Updates to the IRIS Security Request Form were more substantial and included:
- Added REVISION LOG tab to start tracking changes made to form.
- Added DEPT_ASD security role to IRIS-HRM SECURITY ROLES tab. Selection of this role is limited to employees in an Administrative Services Director (ASD) PCN and will be automatically selected if ASD PCN is entered on USER INFORMATION tab.
- Updated logic to allow for the automatic assignment of the APPROVER and ANY IRIS FIN Security Roles even if request type is Workflow Roles Only.
- Added section titled WORKFLOW ROLES tab to pre-select Division of Personnel and Labor Relations worklists based on DOP&LR IRIS HRM Security Role selected. These selections may be overwritten if necessary.
- Added YES/NO field to SIGNATURES page that indicates whether request is for Administrative Services Director (ASD).
- Added and removed a number of entries from the WORKFLOW ROLES tab based on recent updates.
Re-Appropriation Digest Updates | 08/13/2019
An updated version of the Re-Appropriation Digest (RAD) (SOA Only) [PDF] has been published on the DOF Website. This reference was previously titled the Re-Appropriation Handy Guide (RAHG), but has been renamed in this version.
Questions or comments about this update may be addressed to the IRIS Help Desk.
E-Travel News July Issue | 08/07/2019
The July issue of E-Travel News has been published. Topics include FY 2019 E-Travel Program Savings, Federal Per Diem Changes – Effective June 1, 2019, and CTS Authorization Requirements.
Statewide Travel Office Cost Savings Analysis Report | 08/07/2019
The Fiscal Year 2019 Statewide Travel Office Cost Savings Analysis report has been updated with fourth quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts resulted in a savings of over $3.7 million for the State of Alaska in Fiscal Year 2019.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
ALDER 100 Video Tutorials Now Available! | 08/07/2019
Video tutorials are now available to help Report Viewers learn how to use ALDER. You can find the tutorials and the ALDER 100: Report Viewers Student Guide on the ALDER References & Resources webpage. These video tutorials can be used in conjuction with the Student Guide.
Moving Reimbursement Payroll Report Form Updates | 07/11/2019
Changes have been made to the Moving Expense Reimbursement Payroll Report Form, Payroll Report tab to make all moving related expenses reportable for tax purposes. The revision date on the workbook has been updated; due to significant changes in formula calculations on this form, all previous versions of this workbook should be deleted as taxable amounts will not be calculated correctly.
Re-Appropriation Digest (RAD) Presentation | 07/10/2019
A recording of the WebEx Presentation of the RAD is available as a MPEG-4 (MP4) video file. This is a large file, runtime (HH:MM) and file size is notated next to the recording for your reference.
Your browser should automatically select the best player application for this file type, recommended players include the Windows Media Player and QuickTime.
SOA Only 01:28 [MP4 135 MB]
Salary Schedules Effective 07/01/2019 Posted | 06/28/2019
Updated salary schedules for the following bargaining units have been posted to the Salary Schedules webpage. These schedules are effective July 1, 2019.
- PSEA Public Safety Officers (AA)
- ACOA Correctional Officers Unit (GC)
- ASEA General Government (GG/GP) (Class 1 & Class 2/3, 37.5 Hr.)
- ASEA General Government (GY/GZ) (Class 1, 40 Hr.)
- CEA Confidential Employees (KK)
- Teachers' Education Association of Mt. Edgecumbe (TM)
Re-Appropriation Handy Guide Updates | 06/19/2019
An updated version of the Re-Appropriation Handy Guide (RAHG) (SOA Only) [PDF] has been published on the DOF Website. Questions or comments about this update may be addressed to the IRIS Help Desk.
Alaska Administrative Manual Updates, Transmittal 95 | 06/01/2019
Transmittal #95 to the Alaska Administrative Manual was issued and is effective June 1, 2019.
- Revised Accounting Section
- Revised Personnel
- AAM 100 — General Personnel System Information
- Employee Recognition Awards (100.090)
- AAM 100 — General Personnel System Information
- Revised Payroll
E-Travel News May Issue | 05/28/2019
The May issue of E-Travel News has been published. Topics include Economy Fares Removed from E-Travel, Managing Your Travel Profile, Ravn Alaska Increases No-Show Charges, and Traveling in Rural Alaska.
2019 Audit Guide Now Available | 05/01/2019
The 2019 version of the State of Alaska Audit Guide and Compliance Supplements are now available online. See the Audit Guides webpage for more information.
Statewide Travel Office Cost Savings Analysis Report | 04/25/2019
The Fiscal Year 2019 Statewide Travel Office Cost Savings Analysis report has been updated with third quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has resulted in a savings of $2.7 million for the State of Alaska in Fiscal Year 2019 which began on July 1, 2018.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
ALDER 101 Student Guide Updated | 04/25/2019
An updated version of the ALDER 101 Student Guide for Interactive Users is now available on the ALDER References and Resources webpage. The user guide has been updated for the changes in ALDER since IRIS GoLive and to incorporate department level report concepts.
ALDER 100 Student Guide Updated | 03/07/2019
An updated version of the ALDER 100 Student Guide for Report Viewers is now available on the ALDER References and Resources webpage. The user guide has been updated for the changes in ALDER since IRIS GoLive and to incorporate department level report concepts.
E-Travel News March Issue | 03/07/2019
The March issue of E-Travel News has been published. Topics include Form Update: Moving Expense Reimb Payroll Report, No-Show Reminder for State Travelers, E-Traveler Profiles, and E-Travel FAQs.
Comprehensive Annual Financial Report (FY 2018) | 03/01/2019
The State of Alaska Comprehensive Annual Financial Report for Fiscal Year 2018 is now available online. You may view the current and previous year's reports online.
Moving Exp. Reimb. Payroll Report Form Updated | 02/14/2019
The Moving Expense Reimbursement Payroll Report Form [XLSX] has been updated per the IRS Tax Cuts and Jobs Act that suspended the exclusion for qualified moving expense reimbursements from an employee's income. The new version of the form with a revision date of 2/14/2019 should be used starting immediately. | 02/14/2019.
Compensation & Travel Report of Executive Positions | 01/31/2019
The State of Alaska Compensation & Travel Report of Executive Positions for Calendar Year 2018 is now available online. You may view the current and previous year's reports online.
AccessOnline Add User Request Form Updated | 01/29/2019
The revamped AccessOnline Add User Request Form has been published online and is available for use starting today. This form is used by agency support contacts for the State of Alaska One Card Program to request a new AccessOnline user account. Questions or comments about the revised form can be sent to the DOF PCard Team.
Tax Year 2018 W-2 Forms | 01/23/2019
During the week of January 21, 2019, Division of Finance staff will print and mail 2018 W2 tax forms to all SOA employees who had earnings in Tax Year 2018. Employees should expect to receive their W2 tax form by January 31, 2019 depending on mail delivery speed.
Hardcopy forms will be provided via mail and PDF versions of the forms will also be available online for employees. This will provide employees with quicker access to their W2 Tax Form if a reprint is needed. The online version of the W2 form is available online immediately in the Employee Self Service (ESS) application which is accessible from inside and outside the SOA network to all active state employees.
Statewide Travel Office Cost Savings Analysis Report | 01/23/2019
The Fiscal Year 2019 Statewide Travel Office Cost Savings Analysis report has been updated with second quarter data. We are pleased to report that the net calculated benefit of using E-Travel Contracts has already resulted in a savings of $1.9 million for the State of Alaska in Fiscal Year 2019 which began on July 1, 2018.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
E-Travel News January Issue | 01/07/2019
The January issue of E-Travel News has been published. Topics include Federal Per Diem Rate Change, 2019 Mileage Rate Adjustment, Real ID for Alaska Residents, and More E-Travel Training.
Privately Owned Vehicle Mileage Rate Update | 12/18/2018
Effective January 1, 2019, the Federal privately owned vehicle reimbursement rate for Automobiles has increased from $0.545 to $0.58 per mile. The following forms have been updated to reflect this rate change:
- Privately Owned Vehicle Mileage Reimbursement Rates [PDF]
- Mileage Form [XLSX]
- Moving Expense Reimbursement Payroll Report [XLSX]
- Travel Authorization Form with Request [XLTM]
- Travel Authorization Form with Request [Macro-Free XLSX]
Federal Per Diem Rates Updated | 12/11/2018
Effective October 1, 2018, the Federal General Services Administration (GSA) updated the per diem amounts for destinations within the lower 48 Continental United States (CONUS). The State of Alaska Per Diem Rates [PDF] reference document has been updated to reflect these new rates, there are now two tables for Meals and Incidental Expenses (M&IE) Proration, one for rates effective 07/01/2018-09/30/2018 and another for rates effective 10/01/2018.
2019 State Payroll Calendars | 11/20/2018
The Calendar Year 2019 payroll calendars for Payroll Staff have been posted. These files can be found on the Payroll Calendars webpage. Files include Payroll Calendar, Holiday Schedule, Pay Period Days/Hours, and the Payroll Schedule. State Employees can also refer to the State Calendars webpage for 2019 calendars.
Updated Electronic Payment Agreement Forms | 11/19/2018
The Electronic Payment Agreement form and Payroll Direct Deposit form have been updated effective November 19, 2018. Please ensure you are using the forms with a revision date of 11/19/2018 to request electronic payments from the State of Alaska. Updated forms include:
- Electronic Payment Agreement (For Adoption/Foster Parents) [PDF]
- Electronic Payment Agreement (For State Employee Reimbursements) [PDF]
- Electronic Payment Agreement (For Vendors Doing Business with SOA) [PDF]
- Payroll Direct Deposit Form [PDF]
Statewide Travel Office Cost Savings Analysis Report | 11/15/2018
The Fiscal Year 2019 Statewide Travel Office Cost Savings Analysis report containing first quarter data has been posted. We are pleased to report that the net calculated benefit of using E-Travel Contracts has already resulted in a savings of $1.1 million for the State of Alaska in Fiscal Year 2019 which began on July 1, 2018.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
E-Travel News November Issue | 11/06/2018
The November issue of E-Travel News has been published. Topics include Alaska Airlines Up Their Baggage Fees, Rental Car Reminders for State Travelers, Private Lodging Platforms (Airbnb™), and New Security Screening Technology.
ALDER Report Developer User Guide | 10/24/2018
An ALDER Report Developer User Guide is now available. This guide provides conceptual and detail information to aid users in building accurate, optimal reports. You may find this User Guide and other helpful references on the ALDER References and Resources webpage.
IRIS PRCUU/PRCC Reconciliation Status Selection | 10/15/2018
Row filtering has been applied to the Reconciliation Status field on the PRCUU table and PRCC document to limit what values can be selected based on the user's security role. PCard references can be found on the IRIS References and Resources webpage.
The DOF Help Desk is available to departments for all IRIS related questions. The best way to reach us is via email.
IRIS PCard Enhancements are Live! | 10/02/2018
Tuesday, October 2, 2018, is the first day of availability of the new PCard features. Users are encouraged to review the references on the IRIS References and Resources webpage related to these updates.
The DOF Help Desk is available to departments for all IRIS related questions, including the new PCard feature. The best way to reach us is via email.
E-Travel News September Issue | 09/06/2018
The September issue of E-Travel News has been published. Topics include E-Travel Online Booking Fee Change, Federal Per Diem Changes – Effective September 1, 2018, Hotel Booking Tips for E-Travel Planners, and Real ID for Alaskans.
IRIS PCard Enhancements Go-Live Date Announcement | 09/06/2018
The go-live of the PCard processing enhancements in IRIS Financial is scheduled for Tuesday, October 2, 2018.
IRIS PCard Enhancements | 08/13/2018
References have been added to the IRIS References and Resources webpage for the upcoming updates to IRIS for PCard Enhancements.
Statewide Travel Office Cost Savings Analysis Report | 08/01/2018
The final Fiscal Year 2018 Statewide Travel Office Cost Savings Analysis report has been posted. We are pleased to report that the net calculated benefit of using E-Travel Contracts resulted in a savings of $3.5 million for the State of Alaska, up from $3.1 million in Fiscal Year 2017.
Questions or comments about this report may be addressed to Danielle Meier, the State E-Travel Manager.
LearnAlaska Application Decommissioning | 06/29/2018
LearnAlaska is being decommissioned and will no longer be available for use effective July 1, 2018. The login page will remain live for a period of time after July 1, but users will be preventing from logging in.
The Department of Administration, Divisions of Personnel & Labor Relations (DOP&LR) and Finance (DOF) will utilize the TrainAlaska system for class registrations starting in August 2018.
LearnAlaska Administrators are working to migrate employee transcript records for courses conducted by DOP&LR and DOF to TrainAlaska as part of this change.
Questions or comments about this notification may be addressed to the LearnAlaska Help Desk.
APEA Supervisory Bargaining Unit Salary Schedules | 06/21/2018
Salary schedules effective July 1, 2018 for the APEA Supervisory bargaining unit have been posted to the Salary Schedules webpage.
Alaska Administrative Manual Updates, Transmittal 94 | 06/04/2018
Transmittal #94 to the Alaska Administrative Manual was issued and is effective June 1, 2018.
- Revised Accounting Section
- Revised Procurement
- AAM 81 — Procurement
- AAM 82 — Procurement
- Revised Payroll
- AAM 330 — Overpayments, Advances, Bonuses, and Allowances
IRIS Expenditure Object Codes Reference Document | 05/21/2018
A reference worksheet of IRIS Expenditure Object Codes [XLSX] has been posted to the Reference section on the State Agency Fiscal Staff webpage and to the IRIS Financial Job-Aids section on the IRIS Financial/Procurement System References & Resources webpage.
Updated Website Look-and-Feel | 05/18/2018
The Division of Finance's website has been updated to reflect the State of Alaska's revised website look-and-feel standards. For the most part website navigation and bookmarks should remain the same. If you have issues locating website resources, please contact the DOF Webmaster for assistance.
FY 2017 Statewide Cost Allocation Plan Posted | 05/18/2018
The State of Alaska Statewide Cost Allocation Plan for Fiscal Year 2017 is now available online. You may view the current and previous year's reports online.
Comprehensive Annual Financial Report (FY 2017) | 02/20/2018
The State of Alaska Comprehensive Annual Financial Report for Fiscal Year 2017 is now available online. You may view the current and previous year's reports online.
Compensation & Travel Report of Executive Positions (CY 2017) | 01/31/2018
The State of Alaska Compensation & Travel Report of Executive Positions for Calendar Year 2017 is now available online. You may view the current and previous year's reports online.
How to read your paystub & W2 reference document | 01/26/2018
An updated version of the reference document "How to read your payroll stub & yearly W2 earnings statements" [PDF] has been posted to the DOF website. Links can also be found in Employee Self Service (ESS), on the Payroll Reference Sheets and Matrices page, on the Information for State Employees page, and on the IRIS System References and Resources for ESS page.
Tax Year 2017 W-2 Forms | 01/23/2018
During the week of January 22, 2018, Division of Finance staff will print and mail 2017 W2 tax forms to all SOA employees who had earnings in Tax Year 2017. Employees should expect to receive their W2 tax form by January 31, 2018 depending on mail delivery speed.
While hardcopy forms will be provided via mail, we are also pleased to announce that this is the first year that forms will also be available online for employees. This will provide employees with quicker access to their W2 Tax Form if a reprint is needed. The online version of the W2 form is available online immediately in the Employee Self Service (ESS) application which is accessible from inside and outside the SOA network to all active state employees.
Read full email announcement [PDF]
Comprehensive Annual Financial Report (FY 2016) | 06/01/2017
The State of Alaska Comprehensive Annual Financial Report for Fiscal Year 2016 is now available online. You may view the current and previous year's reports online.
Alaska Administrative Manual Updates, Transmittal 93 | 03/31/2017
Transmittal #93 to the Alaska Administrative Manual was issued and is effective April 1, 2017.
Revised Accounting Section
- AAM 60 — Travel
- Traveler Reimbursement (60.210)
- AAM 60 — Moving
- Reimbursable Moving Expense (60.350)
- Updated Forms include:
- Employee Move Authorization Request [PDF]
- Travel Authorization Form with Linked Travel Request [XLTM]
Compensation & Travel Report of Executive Positions (CY 2016) | 01/31/2017
The State of Alaska Compensation & Travel Report of Executive Positions for Calendar Year 2016 is now available online. You may view the current and previous year's reports online.
IRIS HRM is Live! | 01/17/2017
The implementation of Alaska’s statewide human resource and payroll software system is here! Starting at 6am on Tuesday, January 17, 2017, State of Alaska employees may begin working in IRIS HRM for Calendar Year 2017 payroll and other employee related transactions.
Read more at the IRIS Portal homepage.
IRIS HRM Employee Self Service (ESS) is now available | 01/17/2017
The Go Live of the IRIS HRM System includes the introduction of the Employee Self Service (ESS) module. ESS allows State employees a convenient way to review various payroll information specific to them through a secure online portal accessible both inside and outside the State network.
Read more at the IRIS Portal homepage.
Alaska Administrative Manual Updates, Transmittal 92 | 01/04/2017
Transmittal #92 to the Alaska Administrative Manual was issued and is effective January 1, 2017.
Revised Payroll Section
AAM 200 — Payroll System Information
- Merit and Pay Increments (200.110)